Notice of Proposed Procurement (NPP)
Task Based Informatics Professional Services (TBIPS) Supply Arrangement
Senior Business Analyst and Senior Information Management Architect
This requirement is for Elections Canada.
This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following categories:
Stream 3 – IM/IT Services
One (1) I.5 Senior Information Management (IM) Architect
Stream 4 – Business Services
One (1) B.1 Senior Business Analyst
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.
Elections Canada File No: ECHS-RFP-17-0400
Applicability of Trade Agreements: Yes
Tendering Procedure: Limited Tendering
Tendering Procedure: Attachment: No
Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
Comprehensive Land Claim Agreement: No
The following SA Holders have been invited to submit a proposal.
4Plan Consulting Corp.
Accenture Inc.
ADGA Group Consultants Inc.
Adirondack Information Management Inc., Amita Corporation, Artemp Personnel Services Inc., The AIM Group Inc., in JOINT VENTURE
Cistel Technology Inc.
Coradix Technology Consulting Ltd.
Eagle Professional Resources Inc.
Emerion
IBM Canada Ltd.
Le Groupe Conseil Bronson Consulting Group
Maplesoft Consulting Inc.
Spaghetti Logic Inc.
Symbiotic Group Inc.
Systemscope Inc.
Trillys Systems Inc.
Background
EC is an information-intensive organization and information is critical to the achievement of its mandated objectives. Reliable and accurate information will be essential to the success of the projects undertaken as we prepare for the 43rd GE and to ensure that the organization has easy access to the reliable information we need to manage said information through its lifecycle. As a result, an information program has been conceived where incremental improvements will be delivered over the next few years.
The first of these improvements will be the implementation of GCDOCS in order to develop and enhance the organization’s data accuracy, procedures and flow of information.
Requirement
EC requires the provision of Informatics Professional Services to assist in developing the processes, systems and information architecture associated with the roll-out and implementation of Election Canada’s GCDOCS system, which is the official Electronic Document and Records Management System (EDRMS) for the Government of Canada.
A technical team consisting of two resources (one Senior Business Analyst and one Senior Information Management (IM) Architect) is required to carry out this project. The work required will also support the integration of Election Canada’s technology with its Information Management (IM) strategy and program.
The IM Team will work with the Technical Authority for GCDOCS to establish an information architecture consisting of a folder structure, permissions model, and metadata required to reliably store and use EC information assets. The team will also improve: governance, accountabilities, methodologies, directives, strategic framework, tools, processes, business rules, and procedures relating to GCDOCS and the overall IM program.
Period of the Contract
The Contract period will be from the Effective Date of the Contract until March 31, 2019 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by three additional periods of 1-year each under the same terms and conditions.
International Trade Agreements
This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Panama Free Trade Agreement, the Canada-Colombia Free Trade Agreement (CColFTA), the Canada-Honduras Free Trade Agreement (CHFTA), the Canada-Korea Free Trade Agreement (CKFTA), the Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA).
Submission of Offers
It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).
Mailing Address:
Elections Canada
30 Victoria Street -1st Floor (Business Centre)
Gatineau, QC
K1A 0M6
Attn: Hannah State, Senior Advisor, Procurement and Contracting Services
Elections Canada File No: ECHS-RFP-17-0400
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).
Bids sent via electronic mail or facsimile will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to P••••••••@••••••••.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca.
Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.
