ADVANCE PROCUREMENT NOTICE
AEC11 Source control (design bid build)
19 wing, CFB Comox, Lazo, BC
(with security requirements)
1. PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE
This is not a bid solicitation nor a request for proposals.
In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform contractors of an upcoming contract opportunity at 19 Wing, CFB Comox, Lazo, BC.
The purpose of this APN is to allow contractors to assess their capacity and interest in participating, and to prepare adequately for the potential solicitation process.
This is a preliminary notice regarding a potential contract, which includes security requirements. The purpose of this APN is to allow interested contractors to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable).
Please note that there is no guarantee that this contract will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.
Please note that this project may include Indigenous businesses participation component in accordance with the Procurement Strategy for Indigenous Business (PSIB).
2. DESCRIPTION OF THE PROJECT AND SERVICES
It is anticipated that the following solicitation will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from DND.
APN or Contract Number: 87758
Approximate Estimate: $9,300,000
Anticipated Posting: January 2027
Description: Remediation of PFAS-impacted soils at CFB Comox through in-situ soil mixing (chemical) and stabilization, selective excavation, off-site disposal, drainage improvements, and site restoration.
The work is located within a former detonation and training area and is subject to UXO risk, environmental protection requirements, and tight seasonal construction windows.
Construction will be completed in two distinct phases due to schedule constraints, UXO sequencing, and constructability considerations.
3. CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS
To be eligible for contract award, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is Designated Organization Screening (DOS).
4. Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to submit a proposal for this project and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requireme…
In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:
Advance Procurement Notice (APN) number, as identified in Section 2 of this APN; and
Level of clearance requested to be sponsored, as identified in Section 3 of this APN.
5. Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a contractor:
has started the sponsorship process prior to the solicitation being advertised on MERX,
has met all the material requirements of the sponsorship request package prior to the closing date indicated in the solicitation, and
has submitted a proposal.
DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Note – Contractors that do not submit a proposal will not be able to attain clearance through this sponsorship process.
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or tenderer regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
6. Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: I••••••••@•••••••.••.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Sarah Kinnon
Coordinator, Contract Services
Defence Construction Canada
(236) 255-1745
S••••••••@•••••••.••.ca
7. Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sBidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
