Advance Procurement Notice
National Supply and InStall Electronic Security Systems Source List
Across Canada
(Facility security clearance (FSC) SECRET)
Purpose of this Advance Procurement Notice
This is not a bid solicitation nor a request for proposals.
In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform contractors of an upcoming contract opportunity at various locations across Canada (excluding Nunavut).
The purpose of this APN is to allow contractors to assess their capacity and interest in participating, and to prepare adequately for the potential solicitation process, notably by initiating any necessary steps.
This is a preliminary notice regarding a potential National Source List, which will include security requirements. The purpose of this APN is to allow interested contractors to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable).
Please note that there is no guarantee that this Source List (SL) will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.
Description of the Project and Services
As custodian of over 21,000 buildings across Canada, DND requires the deployment and maintenance of Electronic Security System at many locations.
This solicitation proposes to establish a Security Installer Supplier Services source list to deliver the activities required to meet DND objectives.
The services required are the supply, installation, verification, inspection, testing of electronic security system components and systems. The provision of training and maintenance support for the new and existing systems is also required.
It is anticipated that the following solicitation will select multiple contractors, who will be placed on a National Source List with DCC to provide services on an “as and when required” basis to a maximum estimated value of $3,000,000.00, for a period of three (3) years from the date of establishment. At DCC sole discretion, the SL may be extended for up to two (2) additional two-year periods and increased in by up to $2,000,000 twice at any time.
For better clarity, the total potential duration of the SL is seven (7) years, and the maximum potential value is $7,000,000.
This is conditional on the contract receiving approval to proceed from DND.
Contract Number: HOSL2501_83569
Title: National Supply and Install Electronic Security Systems Source List
Approximate Estimate: $3,000,000
Anticipated Posting: November 2026
Source list establishment and Anticipated Security Requirements
To be eligible for selection on this SL, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is Facility Security Clearance (FSC) at the level of SECRET, Document Safeguarding Capability at the level of SECRET, and the level of SECRET for personnel, issued by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC).
Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to submit a proposal for this project and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requireme…
In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:
Advance Procurement Notice (APN) number (Project number on the MERX notice);
Contract number 83569; and
Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant or contractor:
has started the sponsorship process prior to the solicitation (Contract number listed on their request for sponsorship) being advertised on MERX,
has met all the material requirements of the sponsorship request package, and
has submitted a proposal or a bid
DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: I••••••••@•••••••.••.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Andre Champagne
Coordinator Contract Services
Defence Construction Canada
873-354-7245
a••••••••@•••••••.••.ca
Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
