Amendment number 003: See Update 3 document added to the solicitation documents.
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Amendment number 002: See Update 2 document added to the solicitation documents.
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Amendment number 001: See Update 1 document added to the solicitation documents.
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Original Description:
The Department of National Defence has a requirement to establish a National Individual Standing Offer Arrangement for the services of a Senior Archivist on an if and when requested basis to provide litigation support to the Canadian Forces Legal Advisor. The work will involve the following:
Locating Documents in the care and control of the Crown that fall within search parameters provided by the Crown and CCL legal team, preparing Document Source Information for each file with relevant Documents and flagging the relevant Documents for scanning;
Identifying all relevant Documents, including, identifying key custodians (those involved in the litigation), conducting key custodian interviews and managing the collection of relevant ESI;
Coordinating document searches within Library and Archives Canada and multiple departments, both within the National Capital Region (NCR), and across the country and internationally;
Creating Accountability Reports to detail and document all steps taken to locate relevant Documents;
Creating Timeline Reports and other historical reports, as required by the Crown and CCL legal team;
Liaising and coordinating with senior military personnel on the bases/wings to ensure that the Document discovery obligations are understood and accommodated;
Preparing analysis and opinions based on collected information; and
Serving as an expert witness on matters related to the collection of Documents for the Document discovery.
There are security requirements associated with this requirement. For additional information, consult Part 1 – General Information, and Part 6 – Security, Financial and Insurance Requirements, and Part 7 – Standing Offer and Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, bidders should refer to the Industrial Security Program (ISP) of Public Services and Procurement Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
For services requirements, Bidders must provide the required information as detailed in article 2.3 of Part 2 of the bid solicitation, in order to comply with Treasury Board policies and directives on contracts awarded to former public servants.
The Crown retains the rights to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
