Articles d'épicerie divers- Inuvik

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address:
Stanton Group Ltd.
P.O. Box 1410
49 Navy Rd
Inuvik Northwest Territories
Canada
X0E0T0
Nature of Requirements:

Miscellanious Groceries - Inuvik

W0134-20R015/A
Maki, Christie
Telephone No. - (204) 891-6126
Nº fax - (204) 983-7796
c••••••••@••••••••.••.ca

The Department of National Defence, Royal Canadian Air Force (RCAF) has the requirement for a Regional Individual Standing Offer for the supply, delivery and off-loading of milk, dairy products, bakery products, fresh and frozen meat, seafood and poultry, fresh and frozen produce, beverages, and miscellaneous grocery items to Inuvik, Inuvik, N.W.T. on an "as required" basis for a three year period commencing approximately January 1, 2020 to December 31, 2023 inclusive. Products must be available at vendor location or a vendor pick-up location within 5 kms of Inuvik, NWT. This requirement is for when the Air Command Task Force (ARTF) - RCAF, receive last minute instructions for deployment.

This procurement is subject to the following Comprehensive Land Claims Agreements:

Inuvialuit Final Agreement
Gwich’in Comprehensive Land Claim Agreement

Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
The Offeror must meet the following criteria:

1.0 General Requirements

1.1 The offeror must provide delivery on site (Inuvik, NT) of milk, dairy products, bakery products, fresh and frozen meat, seafood and poultry, fresh and frozen produce, beverages, and miscellaneous grocery items for 100 plus people, within twelve (12) hours of the request.

1.2 Products must be available at vendor location or a vendor pick-up location within 5 kms of Inuvik, NWT.

1.3 Offeror must facilitate the pickup of orders by Government of Canada vehicles (Cargo Van) at their premises. The vans do not require a loading dock, nor will they accommodate pallets, forklifts or pallet jacks.

2.0 Order Confirmation of Availability

2.1 Potential shortfalls or cancellations in providing any products must be immediately
brought to the attention of the Technical Authority, or designated representative.

2.2 Substitutions will be rejected unless prior authorization of the requesting Technical
Authority, or designated representative, has been received by the Offeror.

3.0 Quality Standard Requirements

3.1 All products must adhere to the following Acts and their regulations:

a. Agriculture & Agri-Foods Administrative Monetary Penalty Act
b. Canada Agriculture Products Act
c. Canadian Food Agency Inspection Act
d. Fish Inspection Act
e. Meat Inspection Act
f. Consumer Packaging and Handling Act (as it relates to food)
g. Food and Drug Act (as it relates to food)

3.2 Products must comply with the Canadian General Standards Board (CGSB) standards and specifications related to food procurements (most current version at time of call-up)

3.3 Note: Canadian General Standards Board (CGSB) Standards are available from:

CGSB
Canadian General Standards Board Gatineau,
QC K1A 1G6
Canada
Telephone: 819-956-0425 or 1-800-665-2472, Fax: 819-956-5740

3.4 A complete collection of The Canadian General Standards Board standards and specifications is also available for viewing at Depository Libraries. For information on Depository Libraries in the Offeror's area, contact the Canadian General Standards Board Sales Unit.

4.0 Packaging

4.1 All food items must be ready for pickup on the specified date in shrunk or stretch wrapped cartons not higher than 90 cm in height. Food items are not to be palletized, however will be packaged in segregated commodities of Chilled, Frozen and Dry Goods. Food items are to be packaged in such a way as to ensure the heaviest items are on the bottom of the carton. All non-food items are to be wrapped in their own carton.

4.2 Packing cartons are to be of sturdy, clean, and corrugated (200 lb or better) construction not to exceed 16? x 16? x 16?. Cartons may be recycled, however must be free from dirt, mold and pest infestation, and must be in a condition to allow closure. Produce cartons are to be clean, dry and free from pests and mold. No carton will exceed 22 kg (50 lbs) in weight.

4.3 All packaging must include a "date of pack" or "best before date" clearly visible on each outer box or individual item, marked on one end, with the month and year of packaging in letters a minimum of one half to one inch in height.

4.4 The Offeror must ensure all orders will be picked, packaged and wrapped for transportation according to the conditions above, ensuring that there are no conditions that would allow potential cross-contamination. Offeror is to ensure packaging remains intact, free from filth, spoilage, dents, swellage, leakage, and pest-infestation. All orders will be picked as complete, with no substitutions made without the explicit consent of the Technical Authority, or designated representative, prior to finalizing the packaging. Goods are to be stored within, and RCAF will transport within, the temperature guidelines as set forth in both the Food Safety Code of Practice booklet and in accordance with CFIA guidelines.

4.5 The Offeror is responsible for assisting with on loading all food items. Cartons are to be loaded in such a way as to allow easy access for off-loading. Goods are to be loaded in such a manner that shifting during transport is not an issue. Cartons are to be grouped/stacked in such a manner to ensure no cross contamination off food items can occur.

5.0 Year of Pack and Marking

5.1 All food packages shall contain only the current season's crop of the country of origin. Each packing case shall be marked on one end with the month and year of packing in letters one half to one inch in height.

6.0 Grades of Meat

6.1 The minimum acceptable Grade for beef requirements is Grade AA. The minimum acceptable Grade for all other requirements is Grade "A".

7.0 Aging

7.1 All beef (bone in or boneless) must be aged for a minimum of fourteen (14) days before product is frozen.

8.0 Order Size

8.1 If it is not possible to supply aged beef product from stock on hand at time of call up, supplier must contact the consignee to advise the best possible delivery date. Do not supply a product that has not been aged for the minimum period of time.

8.2.1 Pork, lamb and veal: Master carton to contain no more than 22 kg (50 Ibs.).

9.0 Ground Beef

9.1 The following certification is required with each shipment of ground beef: Signed by authorized representative of supplier. "Certified that fat content of this shipment, supplied in accordance with Standing Offer Agreement, has been analyzed and does not exceed 19% fat." (see Attachment No. 2 to Annex ?A?)

10.0 Dairy Products

a. Poly bags must be free from contamination.
b. All ice cream products must arrive at destination hard frozen.
c. Packing Requirements - Eggs Minimum bursting strength cardboard box, CDA approved and shall be wire strapped or taped with nylon tape "Scotch Brand" or equal.

11.0 Special Offerings

The Offeror must provide Identified Users with any further price reductions in effect as a result of a special offering due to year end or surplus manufacturing runs, special job lots, sales, clearances and promotions.

The terms and conditions of this Standing Offer will apply to any call-up and resulting contract, even if at the time of the call-up, the Offeror gives the Identified User prices that are lower than the prices listed in the Standing Offer.

The estimated value of the Standing Offer is $1,400,000.00, including GST.

Security Requirements:

There are no security requirements.

Applicability of the trade agreement(s) to the procurement:

The procurement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), and the Canadian Free Trade Agreement (CFTA).

Justification for the Pre-Identified Supplier

The Air Command Task Force (ARTF) - RCAF operations is an isolated location in Inuvik, Northwest Territories. The Stanton Group Ltd. is the only known supplier that can supply all of the required groceries within 12 hours of order to meet the volumes necessary as a result of rapid, last minute deployment of Department of National Defence personnel to the North.

Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) "only one person is capable of performing the work".

Quantity of the proposed Standing Offer

The proposed Standing Offer is for a 3 year period.

Name and address of the pre-identified supplier
Stanton Group Ltd.
P.O. Box 1410
49 Navy Rd
Inuvik Northwest Territories
Canada
X0E0T0

Delivery Date: Within 12 hours of Call-up to the Standing Offer.

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.