Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Xeos Technologies Inc.
2 Bluewater Rd.
Suite 208
Bedford Nova Scotia
Canada
B4B1G7
Nature of Requirements:
SELF-CONTAINED SUBMERSIBLE ARGOS BEACONS - ACAN
F1625-120203/A
Kobenter, Hélène
Telephone No. - (250) 363-3404 ( )
Fax No. - (250) 363-3344
1. PURPOSE AND EXPLANATION OF AN ADVANCED CONTRACT AWARD
NOTIFICATION (ACAN):
An Advanced Contract Award Notice (ACAN) is a public notice
indicating to the supplier community that a department or agency
intends to award a contract for goods, services or construction
to a pre-identified supplier, thereby allowing other suppliers
to signal their interest in bidding, by submitting a statement
of capabilities. If no supplier submits a statement of
capabilities that meets the requirements set out in the ACAN, on
or before the closing date stated in the ACAN, the contracting
officer may then proceed with the award.
2. REQUIREMENT:
Regional Individual Standing Offer (RISO) for the supply and
delivery of submersible Argos beacons to the Department of
Fisheries and Oceans (DFO), Institute of Ocean Sciences (IOS),
Sidney, BC Canada V8L 4B2 on an "as and when requested" basis.
Description of requirement and estimated yearly usage:
Self-contained submersible ARGOS Beacon - Xeos Model XMA-7500
Supplied units must support all of the following mandatory
requirements:
a. All mechanical components must be made of titanium to
prevent corrosion in seawater;
b. Must be equipped with capacitance activated switch to
support use in shallow waters of 15m or less;
c. Must support in-the-field, user-selectable identification
and repetition rate for hailing to prevent interference from
closely located beacons;
d. Must support in-the-field, user-selectable transmission
frequency channels between range of 401.63 and 401.69 MHz, again
to allow flexibility to prevent interference from closely
located beacons.
Unit must support
Estimated Yearly Usage: 20 each
3. TRADE AGREEMENTS:
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
4. GOVERNMENT CONTRACT REGULATIONS EXCEPTION AND LIMITED
TENDERING REASONS:
Sole-sourcing under the Government Contracting Regulations
(GCRs) is supported by the following: Part 1, Section 6(d)
"only one person or firm is capable of performing the contract".
Sole-sourcing under the Agreement on Internal Trade (AIT) is
supported by the following: Article 506, Section 12(b) "where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists."
5. OWNERSHIP OF INTELLECTUAL PROPERTY:
The ownership of Intellectual Property will rest with the
Offeror.
6. PERIOD OF THE PROPOSED STANDING OFFER:
One (1) year from date of issuance with option to extend the
Standing Offer by up to two (2) additional one (1) year periods
under the same conditions.
7. ESTIMATED COST OF THE PROPOSED STANDING OFFER:
The estimated yearly cost for this requirement is CAN$ 60,000.00
for an estimated total cost of CAN$ 180,000.00 over three (3)
years, tax included.
Above noted estimated annual expenditure does not represent a
commitment by Canada and is only an estimation of the potential
value of all call-ups which may be placed by the Identified User
against the Standing Offer.
8. NAME AND ADDRESS OF THE PROPOSED OFFEROR:
Xeos Technologies Inc.
2 Bluewater Rd.
Suite 208
Bedford, N.S.
Canada
B4B 1G7
9. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES:
Suppliers who consider themselves fully qualified and available
to provide the services and/or goods described herein, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.
10. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF
CAPABILITIES:
As indicated above.
11. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES:
Hélène Kobenter
Supply officer
Public Works and Government Services Canada (PWGSC)
1230 Government Street
Victoria BC
Canada
V8W 3X4
Telephone: 250-363-3404
Facsimile: 250-363-3344
E-mail: H••••••••@••••••••.••.ca
** The PWGSC file number, the contracting officer's name and the
closing date of the Advanced Contract Award Notification (ACAN)
must appear on the outside of the envelope in block letters or,
in the case of a facsimile transmission, on the covering page.
This PWGSC office provides services to the public in English.
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
