Tendarix.ca
Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
PLEASE NOTE THE FOLLOWING REQUEST FOR INFORMATION HAS BEEN
AMENDED.
REQUEST FOR INFORMATION (RFI)
FOR
REAL PROPERTY-1 (RP-1) - PROPERTY MANAGEMENT AND PROJECT
DELIVERY SERVICES (FORMERLY KNOWN AS ALTERNATIVE FORMS OF
DELIVERY (AFD))
FOR
PUBLIC WORKS AND GOVERNMENT SERVICES CANADA
FILE NO.: EP008-112560/C
CONTRACTING AUTHORITY: Lisa Wong
EMAIL ADDRESS: B••••••••@••••••••.••.ca
TELEPHONE: 613-736-3058
THE FOLLOWING AMENDMENT IS TO EFFECT THE FOLLOWING CHANGE:
INSERT:
1)the new closing date will be October 8, 2013
2) Insert the following Annex to the Request for Information:
Annex O - Real Property 1 (RP-1) RFI AMD 012, Phase 7 Responses
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NOTE TO POTENTIAL RP-1 BIDDERS
Buyandsell.gc.ca/tenders - the next evolution of the Government
Electronic Tendering service
As of June 1, 2013 federal government bid solicitations (or
tenders) previously posted on MERX are now published and
available free of charge on a government of Canada Web site at
Buyandsell.gc.ca/tenders. Therefore all further RP-1 RFI
amendments and the future RP-1 Request for Proposal will be
published on Buyandsell.gc.ca/tenders.
The benefits
Buyandsell.gc.ca is based on the principles of Open Government
and presents procurement information in a way that is useful and
easy to find. Standing offers, supply arrangements and contract
history will be easily searched and downloaded along with
tenders.
Suppliers will be able to use the open data in value-added ways
that meet their needs. They will also benefit from an
authoritative source of federal government procurement
information.
NATURE OF A REQUEST FOR INFORMATION
This is not a bid solicitation. This Request for Information
(RFI) will not result in the award of any contract. As a result,
potential suppliers of any goods or services described in this
RFI should not reserve stock or facilities, nor allocate
resources, as a result of any information contained in this RFI.
Nor will this RFI result in the creation of any source list.
Therefore, whether or not any potential supplier responds to
this RFI will not preclude that supplier from participating in
any future procurement. Also, the procurement of any of the
goods and services described in this RFI will not necessarily
follow this RFI. This RFI is simply intended to solicit feedback
from industry with respect to the matters described in this RFI.
This RFI has excerpts that may or may not be used in the Request
for Proposal (RFP) at a future date.
SUMMARY
Public Works and Government Services Canada (PWGSC) is one of
the principal custodians of real property for the federal
government. In 1998, the Department initiated a large-scale
outsourcing of property management and project delivery services
in approximately 250 office facilities across the country. This
initiative was called Alternative Forms of Delivery (AFD). Based
upon the success of the 1998 initiative, PWGSC repeated the
exercise in 2004 and eight contracts were awarded nationally.
Since 2004 the service delivery model has evolved to the point
where leveraging the private sector is now considered the norm
rather than an "alternative" way of delivering services. As a
result, the next service delivery contracts will be called Real
Property 1 - Property Management and Project Delivery Services
(RP-1). The new name better reflects the operating reality and
opens the door to the possible development of additional service
delivery contracts as needs dictate.
An initial RFI was posted on MERX December 20, 2010 requesting
feedback from industry on 28 questions to inform of industry
best practices and advice on key areas of the RP-1 such as the
scope of the future RP-1 contracts, technical requirements,
financial requirements, IMIT requirements and performance
measurements. In February 2011, a team composed of a fairness
monitor, Acquisition Branch (AB), Real Property Branch (RPB) and
the Office of Small and Medium Enterprises (OSME)
representatives held industry consultations in six cities
(Edmonton, Vancouver, Halifax, Montreal, Toronto, and Ottawa)
across Canada. From March to May 2011, industry association
consultations were held.
PURPOSE OF THIS REQUEST FOR INFORMATION
The purpose of this solicitation is to extend the publication of
RP-1 RFI No.2, which is to seek industry feedback on the RP-1
draft RFP content and provide relevant bidding information
through phases (amendments) to this RFI. Respondents who wish to
comment on any aspect of the draft RFP content provided and/or
relevant bidding information are asked to please ensure they use
specific references to the article numbers and paragraphs and
address all comments directly to the Contracting Authority via
email (B••••••••@••••••••.••.ca).
PWGSC will consider all comments from industry in determining
the final RFP. All comments are requested by the identified
phase closing dates.
Please note and comment on the following:
PHASE 1 - Feedback was requested by: September 6, 2012
Phase 1 offered industry the opportunity to provide feedback on
draft RP-1 documentation, including the: Security Requirement
Checklist; Transition; Statement of Work table of contents;
Insurance Requirements; and the Evolution of Acquired Services
Framework for RP-1, which identified the key changes from AFD to
RP-1.
PHASE 2 - Consultation was held on December 13, 2012
Phase 2 requested a consultation with senior executives from
companies that may be interested in submitting a proposal for
the RP-1 requirement. The goal of the consultation session was
to seek industry consensus on the following:
Possible methods that would allow PWGSC to establish more than
one contract for RP-1;
Possible methods that would guarantee that PWGSC obtain more
than one service provider;
The duration that PWGSC should set for the base contract and any
options; and,
Possible approaches to sub-contracting that provide the greatest
degree of transparency possible.
PHASE 2 - Decisions resulting from consultation
Pursuant to successful discussions with Industry on December 13,
2012, PWGSC incorporating many of the recommendations provided
by Industry. PWGSC has decided to issue six contracts - one
per PWGSC geographic region. There will be no limiting
strategy imposed and contracts will be awarded to the bidder
that presents best value in each contracted area potentially
allowing up to six different service providers. The contracts
will be for a seven-year base contract period with an option to
extend the period by three additional two-year periods up to a
total of thirteen years.
PHASE 3 - Feedback was requested by March 5, 2013
Phase 3 offered industry the opportunity to provide feedback on
draft RP-1 Request for Proposal, Statement of Work, Basis of
Payment, Key Performance Indicators, Contract Deliverables
Requirement List, and Information Management and Information
Technology.
Phase 3 requested a consultation with senior executives from
companies that may be interested in submitting a proposal for
the RP-1 requirement. The consultation was in a group setting
with Director Generals of PWGSC and took place in the National
Capital Area on February 20, 2013. The goal of the consultation
session was to seek industry feedback on the following:
Statement of Work;
Basis of Payment;
Key Performance Indicators;and,
Information Management and Information Technology.
PHASE 4 - Consultation was held on April 18, 2013
Phase 4 consultation offered Industry Association stakeholders
the opportunity to provide feedback on a selected draft bid
evaluation criterion and Statement of Work section under
consideration for the RP-1 requirement.
Phase 4 requested a consultation with senior representatives
from Industry Associations. The consultation was held via
teleconference with PWGSC on Thursday, April 18, 2013. The goal
of the consultation session was to seek Industry Association
feedback on sections of the Evaluation Criteria and the
Statement of Work.
PHASE 5 - Feedback was requested by May 14, 2013
Phase 5 PWGSC shared with industry the RP-1 draft Evaluation
Criteria and list of references, legislation and policies.
Industry had the opportunity to provide written feedback on the
draft Evaluation Criteria.
PHASE 6 - Feedback was requested by May 31, 2013
In Phase 6 PWGSC sought feedback from potential bidders for the
future RP-1 Request for Proposal and the requirements for site
visits. PWGSC also sought feedback on the draft RP-1 Evaluation
Criteria.
PHASE 7 - Feedback was requested by September 12, 2013
The first draft RP-1 Request for Proposal was issued on January
25, 2013. Phase 7 offered industry the opportunity to provide
feedback on the latest version draft of the RP-1 Request for
Proposal (RFP).
COMPREHENSIVE LAND CLAIMS AGREEMENTS
Some of the buildings included in RP-1 are located within
Comprehensive Land Claims Agreement (CLCA) areas. The
applicable CLCAs for these locations are detailed below:
Quebec: James Bay and Northern Quebec Agreement - Inuit
provisions: Kuujjuaq, Kangiqsujjuaq, Inukjuak
Yukon:
Kwanlin Dun First Nation Final Agreement: Whitehorse
Ta'an Kwach'an Council Final Agreement : Whitehorse
Northwest Territories:
Tlicho Comprehensive Land Claims Agreement: Yellowknife,
Behchoko, Wha Ti
Inuvialuit Final Agreement: Aklavik, Inuvik, Paulatuk, Sachs
Harbour, Tuktoyaktuk, Holman
Gwich'in Comprehensive Land Claims Agreement: Aklavik, Inuvik,
Fort McPherson
Sahtu Dene and Metis Comprehensive Land Claims Agreement:
Deline, Fort Good Hope, Norman Wells, Tulita, Colville Lake
Nunavut Territory:
Nunavut Land Claims Agreement
This PWGSC office provides procurement services to the public in
the official languages of Canada (English and French).
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
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