Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures:
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Immigration Holding Centre
This is NOT a bid solicitation or an invitation to tender and no
contract will result from this publication. This Letter of
Interest is for information purposes only and is being issued to
alert the vendor community of the intended requirement as well
as to invite interested vendor to attend the optional Industry
Day to learn about this requirement.
Background Information:
The Canada Border Services Agency (CBSA) in Toronto, Ontario has
a requirement for a contractor to provide the secured
accommodation, meals and housekeeping services for this
Immigration Holding Centre (IHC). The services are required for
a minimum of five years and three months, with options to extend
for three one-year periods.
The facility must be located within the Greater Toronto Area,
province of Ontario, within the area bounded by Derry Road to
the north, Eglinton Avenue to the south, Tomken Road to the west
and Martin Grove Road to the east.
The facility must be able to accommodate a minimum of 160 people
at all times with the ability to accommodate up to an additional
50 people if required. The contractor must provide meals for
each occupant in the facility.
The facility must meet Federal, Provincial and Municipal fire
regulations, and must comply with the Ontario Building Code,
Ontario Fire Code, and the Ontario Fire Safety Act - Regulation
223-84. The facility must also comply with Federal, Provincial
and Municipal health, bylaws and standards as applicable.
Any facility proposed must be completed and ready for occupancy
by the Occupancy Date as agreed to between the successful bidder
and Canada, but the Occupancy Date must be no later than
eighteen calendar months commencing from the Date of Contract
Award. The facility configuration must be completed to the
satisfaction of the CBSA Project Authority.
The contractor must provide housekeeping service for the entire
facility. The contractor must maintain and repair the facility
including the required contents of all rooms in the facility on
an as-required basis within the required response time.
Architectural, mechanical and electrical specifications will
only be released to vendors with the required security
clearance.
Security Requirement for Canadian Supplier:
1. The Contractor must, at all times during the performance of
the Contract, hold a valid Designated Organization Screening
(DOS), with approved: Document Safeguarding at the level of
PROTECTED B, issued by the Canadian Industrial Security
Directorate, Public Works and Government Services Canada.
2. The Contractor personnel requiring access to PROTECTED
information, assets or sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS, granted or approved by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).
Until the security screening of the Contractor personnel
required by this Contract has been completed satisfactorily by
the Canadian Industrial Security Directorate, Public Works and
Government Services Canada, the Contractor personnel MAY NOT
HAVE ACCESS to PROTECTED information or assets, and MAY NOT
ENTER sites where such information or assets are kept, without
an escort.
3. Processing of PROTECTED materiel electronically at the
Contractor's site is NOT permitted under this Contract/Standing
Offer.
4. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if
applicable);
(b) Industrial Security Manual (Latest Edition).
Optional Industry Day
An Industry Day will be held at the Canada Border Services
Agency, Entrance 92 at 6900 Airport Road, Mississauga, Ontario
on March 18, 2014, and the event will begin at 10:00 A.M.
Eastern Daylight Savings Time. Upon arrival at Entrance 92,
attendees must go up the escalator to the second floor and wait
in the lobby to be escorted to the meeting room.
The scope of the requirement and the security requirement will
be reviewed during the Industry Day and questions will be
answered. It is recommended that interested suppliers, who have
not obtained the necessary security clearance levels, attend the
Industry Day to initiate the security clearance process.
Suppliers are requested to communicate with the Contracting
Authority before the Industry Day to confirm attendance.
Suppliers should provide in writing, to the Contracting
Authority, the names of the person(s) who will be attending and
a list of issues they wish to table at least 2 business days
before the scheduled conference.
Suppliers who do not attend will not be precluded from
submitting a bid in response to any future solicitation for this
requirement.
Canada will not be under any obligation to advise any respondent
of this Letter of Interest of the issuance of any subsequent
solicitation documents for this requirement, and it is the
responsibility of all vendors to monitor the Buyandsell.gc.ca
for the posting of any subsequent solicitation documents.
Questions about this Letter of Interest may be directed to the
Contracting Authority:
Peggy Juan
Telephone: (905) 615-2467
Facsimile: (905) 615-2060
E-mail : p••••••••@•••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
