This bid solicitation is being issued to satisfy the requirement of Agriculture and Agri-
Food Canada. It is intended to result in the award of one (1) contract from contract award
to March 31, 2025 with three (3), one (1) year option periods.
Agriculture & Agri-Food Canada (AAFC), is seeking proposals for Pavilion Design and
Fabrication services at China Fisheries & Seafood Expo (CFSE) 2024.
In order to ensure the prosperity of the sector, the Canadian agri-business community
needs to successfully compete and adapt to the changing needs of domestic and
international markets. AAFC’s Canada Pavilion Program provides Canadian food
exporters with the opportunity to enhance the exposure of their products against
international competition by differentiating their products through the use of branding
tools and attributes. The Canadian presence at international trade shows, through the
Canada Pavilion Program, should highlight the following key Canada Brand attributes:
quality, innovation, sustainability, diversity, and food.
Bids must include the following:
1. Executive Summary: A brief overview of the proposed plan, expectations, and
understanding of the project.
2.Design Concept: Canada’s “Brand” is well defined (see Annex G), as such design proposals for a Canada Pavilion must take full advantage of Canada’s international reputation. The bid will include a design layout for a 420 square metre (sq. m) Canada Pavilion made up of one Stand of 30mx6m (180 square metres) and two stands of 20mx6m (120 square metres)
The design must be distinctly Canadian and stand out from other countries/competitors on the show floor. The design will take advantage of Canada Brand attributes while addressing the target audience’s perception of what is distinctly Canadian.
The design must allow for a combination of enclosed and open concept booth layouts to accommodate the needs of both individual companies as well as larger group exhibitors. The design and layout of the pavilion should be flexible to accommodate changes from year-to-year. The design should include sustainable materials that can be reused throughout the duration of the contract.
3.Project Management for Services: Provide a detailed description of the approach, resources for each service and detailed, comprehensive timelines including milestones for planning and interactions with Show Authority, AAFC and exhibitors as well as fabrication and delivery schedule.
4.Contingency Plan: Describe any major challenges, constraints or unexpected situations and/or major difficulties that may arise during the course of the project including staffing issues and provide proposed solutions and approaches to address these.
5.Summary/Recommendation: Provide any additional information and/or recommendations that are essential to the project.
With the exception of certain basic site requirements that must be provided or ordered separately, the Contractor will provide a complete turnkey package that includes all goods and services to be detailed in the tender drawings and the specifications described herein (Statement of Work).
Any components and services not covered or mentioned herein, but obviously necessary to the completion of a fully operational exhibit are to be identified separately in the Contractor's Technical proposal and included in the Financial Proposal.
In the case of conflict or discrepancies between the Statement of Work and the referenced set of tender drawings provided, the specifications given in the Statement of Work shall prevail.
There is a Security component associated with this requirement.
