Objective
The Canada Revenue Agency (CRA) requires a single Contractor to supply, deliver and install metal filing and storage cabinets (herein referred to as “cabinets”), as well as to provide related accessories and services, to all CRA locations. The cabinets required include lateral, vertical, storage and multi-function cabinets (including personal storage towers), and dedicated lockers. Accessories and parts must be provided, along with labour (for on-site repairs), rekeying service, after hours delivery service, take-back or recycling service and refinishing service.
All of the required products and services are as described in Annex A: Statement of Work and are to be provided to the CRA on an “as and when requested” basis. Bidders must have sufficient capacity and distribution capabilities to deliver to any CRA location across Canada.
The contract will include a minimum spend commitment of $250,000.00 Canadian over the entire period of the resulting contract, including any exercised option periods.
The term of the proposed Contract is three (3) years, with an additional four (4) one (1) year option periods (irrevocable to CRA) to extend the Contract. The proposed Contract will also include the option to add or remove products or services, as well as modify items, including, but not limited to cabinets which meet the requirements set out at Annex A: Statement of Work.
Contractor Selection Methodology
The evaluation of proposals will be performed in four steps as follows:
Step 1 – Evaluation against Mandatory Criteria
Step 2 – Evaluation against Point Rated Criteria
Step 3 – Evaluation of Financial Proposals
Step 4 – Basis of Selection– Highest Total Combined Rating of Technical Merit and Price
The selection will be based on the highest responsive total combined rating of technical merit and price. The ratio will be 20% for the technical merit and 80% for the price.
Step 5 – Conditions Precedent to Contract Award
Step 6 – Proof of Synergy (Ariba) Compliance
Step 7 – Contract Entry
The CRA reserves the right to negotiate with suppliers on any procurement.
RFP Closing Date:
Due to a significant winter storm, the CRA will postpone the bid closing date by one day, as follows:
Bids must be received on or before February 28th, 2020 no later than 2:00 p.m EST, at the following address:
Canada Revenue Agency
Bid Receiving Unit
Ottawa Technology Centre
Receiving Dock
875 Heron Road
Room D-95
Ottawa, ON K1A 1A2
Contracting Authority
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
Katherine Hutton
Senior Supply/Business Analyst
Canada Revenue Agency
Administration Directorate
Contracting Division
250 Albert St., 8th Floor
Ottawa, ON, K1A 0L5
E-mail: K••••••••@•••••••.••.ca
Please refer to the solicitation documents for further information and instructions regarding this opportunity.
