Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Acklands - Grainger Inc.
90 West Beaver Creek Road
Richmond Hill Ontario
Canada
L4B1E7
Nature of Requirements:
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The National Research Council Canada’s BioAnalytical Micro-Nano Devices Group within the Medical Devices Portfolio works on the design and manufacture of polymer microfluidic devices. On a daily basis, we fabricate prototypes of such devices by machining reservoirs and micro-channels (down to 100µm width and depth) on custom hard thermoplastic blank materials that are produced in house on our own injection molding machine.
The manufacture of these structures requires the use of a highly precise CNC micro-milling machine designed to precisely machine micro-structures (down to 100µm width and depth) on thermoplastic polymers with uneven surfaces.
The work consists of supply, delivery and installation of the system at the NRC address and training on equipment use.
Constraints
The footprint of the micro-milling machine for the prototyping of plastics microfluidics devices must be less than 5.5m2 and the system must pass through a standard 36in x 80in door.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the following requirements:
Mandatory technical specifications
3.1. The vendor must be an authorized reseller of the equipment.
3.2. A safety switch must be located no more than 1m from the machining table. Tripping this safety switch must cause immediate stopping of all sequences.
3.3. The cutting tool positioning resolution must be equal to, or less than, 25µm for the three axes, XYZ. The cutting tool positioning repeatability must be equal to, or less than, 8µm for the three axes, XYZ.
3.4. The system must be fitted with an integrated contact measuring probe designed to locate the workpiece in the x, y and z planes and to accurately map the surface topography of the workpiece by measuring at least hundred (100) points. This sensing probe must be permanently mounted on the system, independently from the spindle.
3.5. The control software of the micro-milling machine must be designed to automatically compensate for the variations in surface topography of the workpiece collected by the integrated sensing probe without any intervention required by the user on the CAM programming.
3.6. The maximum spindle speed of the milling tool must be equal to, or greater than 40,000rpm.
3.7. The system must have a minimal machining area of 500mm (X) by 400mm (Y) by 120mm (Z) or more.
3.8. The machine must be compatible with universal g-code for the programming of the machining process.
3.9. The system must be fitted with an automated tool changer with a minimum of twenty (20) tools spaces (drill bits and end-mills) with an integrated sensor for automated tool length measurement. These options need to be seamlessly integrated with the machine control software.
3.10. The system must include a camera for visual part location during setup.
3.11. The system must be fitted with a vacuum suction table to hold the samples in place during high-speed machining with vacuum connections to connect to a vacuum pump (not supplied by the vendor). The vacuum table must have at least five (5) separate zones that can be turned on and off independently depending on the size of the workpiece.
3.12. The system must be fitted with a mist spray oil-free tool cooling system to allow for burr-free and precise machining of microfluidic channels in thermoplastic polymers. This cooling system must be compatible with ethanol as a coolant fluid.
4. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s)
o Canadian Free Trade Agreement (CFTA)
o North American Free Trade Agreement (NAFTA)
5. Set-aside under the Procurement Strategy for Aboriginal Business
N/A
6. Comprehensive Land Claims Agreement(s)
N/A
7. Justification for the Pre-Identified Supplier
The supplier must be able to provide a product that meets all the criteria mentioned in item # 3 of this notice. To the best of PWGSC's knowledge, only Acklands Grainger Inc. is able to offer this product.
8. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").
9. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:
North American Free Trade Agreement (NAFTA), Article 1016: Limited Tendering Procedures in Chapter 10;
Canadian Free Trade Agreement (CFTA) Article 513: Limited Tendering.
10. Ownership of Intellectual Property
N/A
11. Period of the proposed contract or delivery date
Delivery by 31 March 2019, if possible.
12. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $100 411,32 (GST/HST extra).
13. Name and address of the pre-identified supplier
Acklands Grainger Inc.
90 West Beaver Creek Road
Richmond Hill, ON L4B 1E7
14. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
15. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is February 4, 2019 at 2:00 p.m. EST.
16. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Samia Abidar
Telephone: 514-212-4965
Facsimile: 514-496-3822
E-mail: S••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
