Request for Proposal (RFP) – Annual Chaplain Training Event
BACKGROUND
The Chaplain General is required by Interfaith Committee on Canadian Military Chaplaincy (ICCMC) to provide an Annual Chaplain Training Event for Chaplains serving in the Canadian Forces for the development of their spiritual and intellectual life.
REQUIREMENT:
The Department of National Defence, on behalf of the Canadian Forces Chaplain General, has a requirement for meeting facilities, accommodations and provision of meals to host a six (6) day, five (5) night Retreat for up to 250 people.
The Event will be held at a location outside the City of Ottawa, Ontario, and the City of Gatineau, Québec, but within one hundred and fifty kilometres of the Montreal Pierre Elliott Trudeau International Airport.
The Contractor will be required to provide:
1. Up to twelve (12) breakout rooms;
2. Two (2) administration offices;
3. Minimum three (3) star rating accommodations for up to 250 persons for up to five (5) nights (May 31 to June 4 2015 inclusive) and for up to 6 persons for up to two (2) nights (May 29 to May 30, 2015 inclusive);
4. a sit-down breakfast, lunch, and dinner per person per day (hot and cold breakfasts, lunches and hot dinner buffet or cafeteria style or service) for up to 250 persons at the same time;
5. Meet & Greet reception with seating for up to 250 persons;
6. Formal Dinner for up to 250 persons; and
7. Health breaks for up to two hundred and twenty (250) persons.
Mandatory Criteria are detailed in the Request for Proposal (RFP).
Where this notice and the RFP differs, the RFP will prevail.
The Department of National Defence reserves the right not to award a Contract, regardless of the responses it receives.
