Purpose of an Advance Contract Award Notice (ACAN)
An Advance Contract Award Notice (ACAN) allows a department to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a contract to a pre-identified supplier. If no other supplier submits, during the fifteen calendar day posting period, a statement of capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government’s contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board’s electronic bidding authorities.
If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department must proceed to a full tendering process on either the government’s electronic tendering service or through traditional means, in order to award the contract.
2. Definition of Requirements
The Department of Indian Affairs and Northern Development (DIAND) has a requirement to provide the Nunavut Region with external and internal mail pick-up and delivery services.
The work will involve the following:
External Mail:
On a daily basis (Monday – Friday, excluding holidays) pick-up incoming mail bags from the Departmental mail boxes (PO Box 100 and 2200), located at the Iqaluit Canada Post facility.
On a daily basis (Monday – Friday, excluding holidays) deliver incoming mail from Box 100 and 2200 to the Records Office Mail Drop Box located in the main entrance on the first (1st) floor of the Government of Canada Building 969.
On a twice daily basis (09:00 and 14:00 hours Monday – Friday, excluding holidays), pick-up outgoing Canada Post mail bags, registered mail and heavy packages/boxes from the Records Office Mail Drop Box located in the main entrance on the first (1st) floor of the Government of Canada Building 969 and main reception area at Building 918 and deliver them to the Canada Post office.
Internal Mail:
On a twice daily basis, (09:30 and 14:00 hours, Monday – Friday, excluding holidays) pick up internal mail bags and boxes from the Records Office Mail Drop Box located in the main entrance on the first (1st) floor of the Government of Canada Building 969, and deliver them to the main reception area Office Building 918, Iqaluit;
b) On a twice daily basis, (10:30 and 15:00 hours, Monday – Friday, excluding holidays), pick up internal mail bags and boxes from the main reception area at Office Building 918 and deliver them to the Records Office Mail Drop Box located in the main entrance on the first (1st) floor of the Government of Canada Building 969.
3. Criteria for assessment of Statement of Capabilities
Any interested supplier must demonstrate by way of a statement of capabilities that it meets all of DIAND requirements.
Therefore a Respondent MUST provide evidence that it meets the following requirements:
a) The supplier must demonstrate to be located in Iqaluit, Nunavut;
d) The company must demonstrate having a minimum have six (6) months experience within the last sixty (60) months providing local mail courier services in Iqaluit, NU, that includes pick-up and delivery from multiple locations on regular daily schedule;
c) The drivers must demonstrate having a valid driver’s license;
d) The company must demonstrative having reliable transportation with capacity for parcels; and,
e) The company must demonstrate proof of Bonded Insurance.
4. Governing Contracting Rules
The procurement is subject to the Government Contract Regulations (GCRs). The following exception to the Government Contract Regulations is invoked for this procurement under section 6 (d) – one person capable of performing the work.
5. Comprehensive Land Claims Agreement
This procurement is subject to the Nunavut Lands Claims Agreement.
6. Ownership of Intellectual Property
a) The Department of Indian Affairs and Northern Development has determined that there is no Intellectual Property arising from the performance of the work under the contract.
7. Period of Proposed Contract
The proposed contract is for a period of four years, from May 31, 2016 to March 31, 2020.
8. Estimated Value of Proposed Contract
$55,095.00 (including GST)
9. Reason for Non-Competitive Award
a) Section 6 d) of the Government Contracts Regulations.
b) Due to Nunavut population and size, there is only one (1) local company that has the resources and capacity to provide the services required to maintain local services to the Department of Indian Affairs and Northern Development.
10. Proposed Contractor
J & N Moving
P.O. Box 1814
Iqaluit, Nunavut
X0A 0H0
11. Submission of Statement of Capabilities by Suppliers:
Suppliers, who consider themselves fully qualified and available to provide the services described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing Date for Submission of Statements of Capabilities
15:00 hours Eastern Daylight Saving Time, May 30, 2016.
13. Departmental Contact Person
Suppliers may inquire or submit a statement of capabilities to:
Vera Olivier
Procurement Officer
Indian Affairs and Northern Development
Room 150, 13th Floor, 10 Wellington Street
Gatineau, Quebec
K1A 0H4
Tel : 819 934-6301
e-mail : v••••••••@••••••••.••.ca
