RFP # 110426
REQUEST FOR PROPOSALS
Digital Procurement Platforms with Related Services for Operational Goods
Proposal Due Date: November 4, 2026, 3:30 p.m., Central Time
Canoe Procurement Group of Canada, is posting the solicitation on behalf of CivicInfo BC, RMA, SARM, AMM, LAS, UMNB, NSFM, FPEIM, MNL, NWTAC and its current and potential Members and represented Associations and their Members, which includes local Governmental and other not-for-profit organizations located in all provinces and territories in Canada including but not limited to British Columbia, Alberta, Saskatchewan, Manitoba, Ontario, Nova Scotia, New Brunswick, Prince Edward Island, Newfoundland and Labrador and Northwest Territories. Request for Proposal ("RFP") to result in regional and/or national contract solutions under the rules and regulations of the New West Partnership Trade Agreement ("CETA") for this procurement, Canoe/Sourcewell is requesting proposals for Digital Procurement Platforms with Related Services for Operational Goods to result in a national contracting solution for use by its members.
A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than November 04, 2026, at 3:30 p.m. Central Time, and late proposals will not be considered.
Sourcewell is seeking proposals from qualified offerors to provide customizable Digital Procurement Platforms with Related Services for Operational Goods that enable Sourcewell participating entities to purchase eligible facility operational goods through an auditable and ERP-integrated purchasing environment via each entity’s specific requirements. Digital Procurement Platforms must have capabilities, features, and controls that support compliance and policy requirements unique to each entity including, but not limited to:
a. Access, membership, or similar means of providing an digital procurement platform for general operational purchase transactions by participating entities that must support at minimum all of the following categories:
i. Office supplies and consumables;
ii.. Janitorial and facilities maintenance supplies;
iii. Safety supplies and personal protective equipment;
iv.. Technology hardware, peripherals, and accessories; and
Proposers are encouraged to demonstrate the platform's ability to also provide access to general operational goods not otherwise identified in categories (i) through (iv) that are commonly used to support day-to-day operations.
b. Platform infrastructure, governance, and compliance providing
i. Tax exemption management and support of any state, local, and federal taxes when applicable;
ii.. Approval workflow support, spend, fraud, and user controls;
iii. ERP integration and punchout integration;
iv Transaction level documentation; Seller quality and governance controls;
v Pricing framework compliance at platform and transactional levels;
vii Supplier diversity, targeted spending, green initiatives, and geographical spend support capabilities and requirements;
viii Analytics and report generation; Account Management; and
viii. Shipping, Delivery, and Logistical customization and controls.
