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RFSO: DND-14/0012756 – Paramilitary Exercise Simulation Services
Requirement
DND has a requirement for an Offeror to provide Paramilitary Role Players, Make-up
artist, Special Effects and Pyrotechnician specialists to assist with realistic simulated
battlefield exercises on an “as and when requested basis”.
It is intended to result in the award of one Standing Offer for a two (2) -year period, plus
three (3) irrevocable options allowing Canada to extend the term of the Standing Offer.
The Offeror must, at all times during the performance of the Standing Offer, hold a valid Designated
Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).
The Offeror/Offeror personnel requiring access to PROTECTED information, assets or sensitive work
site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
The Offeror personnel requiring access to NATO RESTRICTED information or assets must be citizens of US, Canada or a permanent resident of Canada and EACH hold a valid RELIABILITY STATUS or its equivalent, granted or approved by the appropriate delegated NATO Security Authority.
Exercise
The typical exercise length for Offeror Personnel will be a minimum of one (1) day up to five (5) days, with the provision for longer when mutually agreeable by both the Offeror and DND. The requirement, exercise length and location will be identified on each call-up.
Streams
This requirement contains two (2) streams:
a. Stream 1: in Canada including its Exclusive Economic Zones; and
b. Stream 2: in the USA including its Exclusive Economic Zones.
The Offeror must provide the following to assist with realistic simulated battlefield exercises on an “as and when requested basis”:
a. Project Manager;
b. Paramilitary Role Players;
c. Make-up Artists;
d. Battlefield Special Effects and Pyrotechnician; and
e. Equipment, Props and Consumables.
Technical Evaluation
Mandatory Technical Criteria
An Offer must be submitted for both streams. Individual Offers for a single stream will NOT be accepted.
MANDATORY TECHNICAL CRITERIA
Mandatory Requirement Bidder Demonstration of Compliance Proposal Reference
M1
The Offeror must demonstrate it has supplied paramilitary role players for a minimum of five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
with at least one (1) exercise of 4 days.
(a) Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of role players.
OR
(b) A list that details the number of role players provided, the client and the dates of the past instances that demonstrate the delivery of role players.
M2
The Offeror must demonstrate it has supplied one (1) certified Pyrotechnician for a minimum of 5 different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
with at least one (1) exercise of 4 days.
(a) Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of a certified Pyrotechnician.
OR
(b) A list that detail the
Client (s) and the
dates of the past
exercises that
demonstrate the
delivery of a certified
Pyrotechnician.
M3
The Offeror must provide a detailed reliability check plan demonstrating Offeror’s personnel screening practices.
A detailed personnel reliability check plan demonstrating the Offeror’s method of performing background checks on Exercise participants (e.g. role players, make-up artists, special effects technicians).
M4
The Offeror must propose one (1) Project Manager who has worked as a Project Manager in a minimum of five (5) different paramilitary role playing exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
with at least one (1) exercise of 4 days.
(a) A copy of the
proposed resource’s
resume which clearly
details their Project
Manager experience
in role playing
sessions.
OR
(b) A list of the proposed
Resource’s previous
experiences which
clearly details their
experience as a
Project Manager in
role playing sessions.
M5
The Offeror must demonstrate that it has the capacity to obtain a minimum of ten (10) paramilitary role players each of whom have acted as paramilitary role players in a minimum of five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
A list of ten (10) paramilitary role players demonstrating their experience in role playing sessions and how they meet the criteria.
M6
The Offeror must demonstrate that it has the capacity to obtain a minimum of one (1) paramilitary role player who have existing amputations as specified in para 3.3.2 of the SOW.
A list of the paramilitary role players with existing amputations and a certification from the Offeror describing the medical condition.
M7
The Offeror must demonstrate that it has the capacity to obtain a minimum of one (1) make-up artist who has simulated various medical injuries and ethnicities in a minimum of five (5) different paramilitary role playing exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
with at least one (1) exercise of 4 days.
(a) A Copy of the proposed resource’s resume which clearly details their experience in role playing sessions and how they meet the criteria.
OR
(b) A list of the proposed resource’s previous experience which clearly details their experience in the role playing sessions and how they meet the criteria.
M8
The Offeror must submit a description of one of its Battlefield Special Effects in each of the nine (9) sub-sections detailed in Section 3.6 of Annex A (SOW).
Each Effect must meet all conditions detailed in Attachment 1 to Annex A.
(a) The Offeror may use Attachment 1 to Annex A in its Offer to describe each one of its Battlefield Special Effects detailed in the nine (9) sub-sections in Annex A, Section 3.6 and how each meet the conditions.
OR
(b) The Offeror may use its own documentation to describe and demonstrate how each Effect meets the stated conditions as per Attachment 1 to Annex A.
Point Rated Technical Criteria
a. Offers which meet all the mandatory technical criteria will be evaluated and scored as specified in the tables inserted below.
b. Offers which fail to obtain the required minimum number of points specified will be declared non-responsive.
Rated Criteria Bidder Demonstration Points Rating Scale
R1
The Offeror has provided paramilitary role players on more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
-minimum of 5 role players
Offerors should provide:
(a) Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of role players.
OR
(b) A list of the past instances that demonstrate the delivery of role players.
Maximum
25 points
Points allotted as indicated below in excess of 5 exercises.
Scoring – Participation in:
5 Exercises - 0 points
6-7 Exercises - 10 points
8-10 Exercises - 20 points
>10 Exercises - 25 points
R2
The Offeror’s proposal includes paramilitary role players who have participated in more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
-minimum of 5 role players
Offerors should provide:
A list of the proposed paramilitary role players which clearly details their experience in role playing sessions and how they meet the criteria.
Maximum 30 points
Each proposed role player participating in excess of five (5) different exercises within the last two (2) years will be assigned points as follows:
Scoring – Participation in:
6-9 exercises – 1 point
10-14 exercises – 2 point
15 and over – 3 points
R3
The Offeror’s proposal includes role players who are former members of the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
Bidders should provide copies of resumes that clearly demonstrate required experience.
Maximum 5 points
1 point per each proposed former military or police force member resource.
R4
The Offeror’s proposed Project Manager has participated in more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows:
-minimum of 5 role players
(a) Copies of the
proposed
resources’
resume
which clearly
details
the required
experience as a
Project Manager.
OR
(b) A list of
the past instances
that demonstrate the
proposed resource’s
required experience
as a Project
Manager.
Maximum 20 points
Points allotted as indicated below in excess of 5 exercises.
Scoring – Participation in:
5 Exercises - 0 points
6 Exercises - 5 points
7-8 Exercises – 10 points
9-10 Exercises – 15 points
>10 Exercises - 20 points
R5 The Offeror must demonstrate that it has the capacity to obtain more than one (1) paramilitary role players who have real amputations as specified in para 3.3.2 of the SOW. A list of paramilitary role players with real amputations and medical evidence (such as medical certificate) describing the medical condition (i.e. amputation).
Maximum 5 points
2 role players - 2 points
>2 role players - 5 points
Total Points Rated Criteria
Minimum Pass mark is 43 points 85 points
Basis of Selection
To be declared responsive, a bid must:
a. comply with all the requirements of the bid solicitation; and
b. meet all mandatory technical evaluation criteria; and
c. obtain the required minimum pass mark 43 out of 85 points for the
technical evaluation criteria which are subject to point rating.
Bids not meeting (a) or (b) or (c) will be declared non-responsive. The responsive bid with the lowest evaluated cost-per-point may be recommended for award of a Standing Offer.
When there are two or more responsive proposals achieving the identical lowest cost-per-point as a result of the above, the proposal with the highest score in the Rated Criteria Section will be recommended for award of a Standing Offer, if awarded.
Cost of the proposal calculation: The proposal offering Best Value, defined as lowest cost-per-point, will be calculated as follows:
The Cost-per-Point, taken to the second decimal, will be determined as follows:
COST-PER-POINT = Total Evaluated Price for the Standing Offer including option periods
Total Points Scored in Rated Requirements
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