This ACAN is amended to add information to the minimum essential requirements and to extend the closing date.
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The Investment, Science and Technology Division (ISTD) at Statistics Canada produce monthly and quarterly estimates of the residential and non-residential building investment. These estimates are derived from the Building Permit Survey (BPS) However; additional data sources are needed that include entities that are not required to obtain building permits, such as embassies, some universities and military bases. ISTD requires this information to assist in monitoring changes in value and length of capital construction projects
The Contractor will provide a detailed monthly breakdown of national, regional and local construction data, including: the value; the stage for each project; the type of project; the project name; the site address; the type of work; the start date; the end date; and the geographical breakdown.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
- Ability to provide a detailed monthly breakdown of national, regional and local construction data, including specifically, information of the value, stage for each project, type of project, type of work, degrees of completion and possible change of the project cost.
- The data file must contain the following fields:
Field Field Name
1 Project ID
2 Last update date
4 First start date
5 State
6 Nature
7 Province
8 Census div
9 Census sub div.
10 Structure code
11 Number of structure
12 Value
13 Area
14 Storey
15 Number of units
16 Completion date (YMD)
17 Heating type
18 Site address
19 Project Name
20 CMACA Code
21 Owner name
22 Owner address line 1
23 Owner address line 2
24 Owner address line 3
25 Owner postal code
26 Owner phone
27 Civil struct engineer name
28 Civil struct. Engineer address line 1
29 Civil struct. Engineer address line 2
30 Civil struct. Engineer address line 3
31 Civil struct. Engineer postal code
32 Civil struct. Engineer phone
33 Architect name
34 Architect Address line 1
35 Architect Address line 2
36 Architect address line 3
37 Architect postal code
38 Architect phone
39 Contractor name
40 Contractor address line 1
41 Contractor address line 2
42 Contractor address line 3
43 Contractor postal code
44 Contractor phone
45 Name 1
46 Locations 1
47 Address 1
48 City 1
49 Postal Code 1
50 Phone Number 1
51 Name 2
52 Locations 2
53 Address 2
54 City 2
55 Postal Code 2
The data files must include information on the following types of nature (work):
Nature Code Nature Description
1 New
2 Addition
3 Addition / Alteration
4 Alterations
5 Engineering
6 Extension
8 Demolition
The data file must also include the state of project (degree of completion) specified as follows.
State State Description
11 Contemplated
15 Preparing plans
18 Residential Working Drawings
19 Plans completed
21 Negotiated/Planning
22 Negotiated/Planning Trade Price requested
23 Negotiated/Working Drawings
24 Negotiated/Working Drawings Trade Price requested
25 Negotiated/Plan completed
26 Negotiated/Plan completed Trade Price requested
28 Negotiated/Start
29 Negotiated/Start Trade Price requested
39 Award
41 Start
42 Residential Start
51 Construction Start
- The data must be submitted in a text format.
4. Applicability of the trade agreement(s) to the procurement
The proposed procurement is not subject to any trade agreements.
5. Justification for the Pre-Identified Supplier
The Contractor possesses the following which is imperative to the requirement:
- The contractor owns and is able to provide a detailed monthly breakdown of national, regional and local construction data, including specifically, information of the value, stage for each project, type of project, type of work, degrees of completion and possible change of the project cost.
6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".
7. Ownership of Intellectual Property
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
8. Period of the proposed contract or delivery date
Initial Contract Period: June 20, 2014 to June 19, 2015
Option Period 1: June 20, 2015 to June 19, 2016
Option Period 2: June 20, 2016 to June 19, 2017
9. Cost estimate of the proposed contract
Initial Contract Period: $ 8,269.51
Option Period 1: $ 8,269.51
Option Period 2: $ 8,269.51
Sub-total $24,808.53
Applicable Taxes: $ 3,225.11
Total Estimated Cost $28,033.64
10. Name and address of the pre-identified supplier
Reed Construction Data
P.O. Box 46010
Postal Station A
Toronto, ON
M5W 4K9
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is June 13, 2014 at 2:00 p.m. EST.
13. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Marie-Lyne Carr
Senior Contracting Advisor
Statistics Canada
Materiel and Contracts Services
150 Tunney’s Pasture Driveway
Main Building, Room 1405
Ottawa, ON K1A 0T6
Phone: 613-951-9798
Fax: 613-951-2073
E-mail: M••••••••@•••••••.••.ca
