Expositions - Production de signalisation

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Signage Production

C1111-140554/A
Baxter, Emily
Telephone No. - (613) 949-1285

Nature of Requirement:

The Department of Canadian Heritage hosts national events
related to its mandate, programming and objectives. The Capital
Experience production services team within the Department
coordinates the provision of services and the implementation,
concept development, fabrication coordination and installation
of signage and external environmental graphics. This process is
carried out in collaboration with our internal and external
clients, such as event programming, marketing, business
development, interpretation and commemorative programs and with
other departments. Each event has a specific graphic identity or
"appearance" that reflects the Department's overall identity and
is applied to the various signage components used to meet visual
communications needs. Furthermore, standard graphic layouts or
"templates" are created to simplify the application of text in
the various formats used.

The Department is seeking outside suppliers to provide the full
range of professional services involved in producing, printing
and installing exhibit signage and decors required to mount the
events mentioned above.

This Standing Offer invites printing and sign-making suppliers
to submit offers for the work specified in this document. The
offers will be evaluated and a maximum of three (3) companies
capable of meeting the requirements described herein will be
selected.

The period of the Standing Offer (SO) will be from award of SO
to March 31, 2018.

As per the Integrity Provisions under section 01 of Standard
Instructions 2006, offerors
must provide a list of all owners and/or Directors and other
associated information as required.
Refer to section 4.21 of the Supply Manual for additional
information on the Integrity Provisions.

For services requirements, Offerors must provide the required
information as detailed in article 2.3 of Part 2 of the Request
for Standing Offers (RFSO), in order to comply with Treasury
Board policies and directives on contracts awarded to former
public servants.

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

This Standing Offer excludes goods and services delivered in or
destined to addresses located in Comprehensive Land Claims
Agreement(s) (CLCAs) areas.

Evaluation Criteria:

The Mandatory requirements are:

M.1 Corporate Experience and Capability
The Offeror must demonstrate that it has been contractually
bound to an external client or to external clients (outside of
the Offeror's own company) for three (3) separate contract(s) to
provide the production, printing and installation of signage
similar in scope to the requirements detailed in the Annex A
Statement of Work.

During the evaluation no corporate experience gained through
internal clients will be accepted or reviewed.

The total value (for the production, printing and installation
only) of each of the three (3) contracts must have been between
$5,000.00 and $75,000.00 excluding applicable taxes;

Each of the three (3) contracts must have:

been completed after January 1, 2010
required the provision of all of the following stages:
Production, printing and installation of the signage;
required printing using multiple ink colours

At least one (1) of the three (3) contracts must have been for
signage printed using UV stable exterior grade inks applied
directly on the base signage material.

At least one (1) of the three (3) contracts must have been for
signage printed at an output resolution of 400 dpi or higher.

At least one (1) of the three (3) contracts must have been for
signage produced for outdoor use in winter weather conditions
including temperatures as low as -40 degrees Celsius, high winds
measuring up to 80 kilometres per hour, snow and freezing rain.

At least one (1) of the three (3) contracts must have been for
signage produced on a lightweight, waterproof, corrugated
plastic material. The signage must have measured at least 7
feet x 3 feet or larger (finished size).

At least one (1) of the three (3) contracts must have been for
signage produced on an exterior grade, minimum 16oz vinyl
material. The signage must have measured at least 7 feet x 3
feet (finished size).

At least one (1) of the three (3) contracts must have been for
signage requiring double stitched, reinforced hems.

At least one (1) of the three (3) contracts must have been for
signage that included grommets or other hardware for hanging or
display as a part of the finished product.

At least one (1) of the three (3) contracts must have been for
signage that required installation services to be provided at
the exhibit/display location.

Response Format:

M.1.1 The Offeror must provide a description of each of the
three (3) contracts. The information provided must demonstrate
that the three (3) contracts meet M.1.

For each contract the Bidder must provide the following
information:

The completion date of the contract (example: March 2010 or
April 10, 2010);
A complete description of the type of signage and the
requirements for the production, printing and installation of
the signage provided including;

• A description of the grade and type of inks used for the

printing of the signage and how they were applied;

• The output resolution of the printing;
• Indicate whether the signage was produced for outdoor or

indoor use and describe the weather conditions that the signage
was produced to withstand.

• The signage material (type of material and thickness/weight);
• The finished size (dimensions) of the signage;
• The finishing requirements of the signage (including any

requirement for the application of installation hardware or for
double stitched, reinforced hems).

The Client information for the Contract.

M.1.2: For each contract the Bidder must provide at least one
(1) or more colour photograph or colour copy of a colour
photograph of the signage produced and printed under the
Contract.

M.2 Offeror's Capability to Accept and Produce Signage from
Supplied Electronic Files
M.2.1: The Offeror must demonstrate that it currently has an FTP
site capable of accepting electronic files transferred from
Clients for the printing and fabrication of signage.

M.2.2: The Offeror must demonstrate that it can output and print
from electronic files supplied using Adobe Illustrator CS 5 or
more recent version, Photo shop CS 5 or more recent, and In
Design.

To demonstrate that the Offeror meets M.2.1 and M.2.2, the
Offeror must provide a written confirmation that the Offeror
currently has a FTP site capable of accepting electronic files
transferred from Clients for the printing and fabrication of
signage and that the Offeror can output and print from
electronic files supplied using Adobe Illustrator CS 5 or more
recent version, Photo shop CS 5 or more recent, and In Design

M.3 Requirement and Equivalent Products

The Bidder must provide specifications and descriptive
literature for each proposed equivalent product in accordance
with the requirement described in Annex "A" Statement of Work
and Appendix 1 to Annex A, and in accordance with SACC Manual
Clause B3000T (2006-06-16) Equivalent Products (reproduced below
for convenience):

Equivalent Products:

1. Products that are equivalent in form, fit, function and
quality to the item(s) specified in the bid solicitation will be
considered where the Offeror:

a) designates the brand name, model and/or part number of the
substitute product;
b) states that the substitute product is fully interchangeable
with the item specified;
c) provides complete specifications and descriptive literature
for each substitute product;
d) provides compliance statements that include technical
specifics showing the substitute product meets all mandatory
performance criteria that are specified in the bid solicitation;
and
e) clearly identifies those areas in the specifications and
descriptive literature that support the substitute product's
compliance with any mandatory performance criteria.

2. Products offered as equivalent in form, fit, function and
quality will not be considered if:
a) the bid fails to provide all the information requested to
allow the Contracting Authority to fully evaluate the
equivalency of each substitute product; or
b) the substitute product fails to meet or exceed the mandatory
performance criteria specified in the bid solicitation for that
item.

3. In conducting its evaluation of the bids, Canada may, but
will have no obligation to, request Offerors offering a
substitute product to demonstrate, at the sole cost of Offerors,
that the substitute product is equivalent to the item specified
in the bid solicitation.

If the Offeror proposes one or more products under the
Equivalent Products article, Canada may, but will have no
obligation to, request a sample of one or more of the product(s)
proposed in order to determine whether the proposed product(s)
meet the technical specifications identified at Annex "A"
Statement of Work. The Offeror will have the number of days
specified by Canada in its request to provide the required
sample(s). Failure to provide a sample within the time allotted
may result in the entire bid being declared non-responsive.

If the Offeror fails to demonstrate in its technical proposal
and/or through a sample provided (if requested by Canada) that a
proposed product is equivalent (in accordance with SACC Manual
Clause B3000T (2006-06-16) Equivalent Products), the entire bid
will be declared non-responsive and will not be considered
further.

The Offeror is not required to propose the same brands for all
products listed under Appendix 1 to Annex A.

NOTE: The Offeror is not required to submit a sample of any
product(s) proposed with the bid submission.

M.4 Financial Offer

The Offeror must provide costing information strictly in
accordance with the Basis of Payment at Annex B. Any deviation
from the pricing schedule will render the offer non-responsive.

Basis of Selection:

An offer must comply with the requirements of the Request for
Standing Offers and meet all mandatory technical evaluation
criteria to be declared responsive. The three responsive offers
with the lowest evaluated price (BEV) will be recommended for
issuance of a standing offer.

The Offeror with the lowest evaluated price will receive a 34%
nominal share. The Offeror with the second lowest evaluated
price will received a 33% nominal share. The Offeror with the
third lowest evaluated price will receive a 33% nominal share.

For further information regarding the Nominal Share System,
please refer to PART 6 - RESULTING CONTRACT CLAUSES, 6.8.1
Nominal Share System.

PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO
DOWNLOAD A COPY OF THE COMPLETE RFP AND ANY SOLICITATION
AMENDMENTS.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.