NOTICE OF PROPOSED PROCUREMENT (NPP)For TASK BASED INFORMATICS PROFESSIONAL SERVICES (TBIPS)GSIN: D302A ADP SYSTEM DEVELOPMENT SERVICESReference Number:30001657Solicitation Number:30001657Organization Name:Department of Fisheries and Oceans Canada – Sector of Cost GuardSolicitation Date:2022-03-02Closing Date:2022-03-18 02:00 PM Eastern Daylight Saving Time EDT Anticipated Start Date:2022-04-01Estimated Delivery Date:2023-03-31Estimate Level of Effort: 220 days per resourceContract Duration:The contract period will be for one (1) year from the date of contract with an irrevocable option to extend it for up to three additional one-year periodsSolicitation Method:CompetitiveApplicable Trade Agreements:WTO-AGP, NAFTA, AIT…Comprehensive Land Claim Agreement Applies:NoNumber of Contracts:1Requirement DetailsTendering Procedure: Selective TenderingThis requirement is open only to those TBIPS Supply Arrangement Holders who qualified under Tier 1 for services in the National Capital Region for the following category(ies):One (1) Level 3 Project Manager The following SA Holders have been invited to submit a proposal:Accenture Inc.Action Personnel of Ottawwa-Hull Ltd.Advanced Chippewa Technologies Inc.BDO Canada LLPEagle Professional Resources Inc.Equasion Business Technologies Consulting Inc and Watershed Information Technology Inc in CJVeVision Inc., SoftSim Technologies Inc. in Joint VentureExcel Human Resources Inc.FreeBalance Inc.IBM Canada Limited/IBM Canada LimitéeJumping Elephants IncorporatedLansdowne Technologies Inc.Lean Agility Inc.Leo-Pisces Services Group Inc.Maximus Canada Services, Inc.Mindwire Systems LtdN12 Consulting CorporationNattiq Inc., Adga Group Consultants Inc., in Joint VentureNewfound Recruiting CorporationnGage Pro Inc.Pricewaterhouse Coopers LLPProcom Consultants Group Ltd.Prologic Systems Ltd.S.I. SYSTEMS ULCSnapSearch Inc.Solutions Moerae IncTeambuilder Consulting Inc.Thinking Big Information Technology IncThomas&Schmidt Inc.TRM Technologies Inc.Tundra Technical Solutions Inc Description of Work:Canadian Coast Guard (CCG) utilizes IBM Maximo as their approved Asset and Materiel Management Systems (AMS) to capture data related to the maintenance of CCG assets and to track inventory at various locations across Canada and on board CCG vessels. Shore and vessel based personnel utilize IBM’s Maximo version 7.6.0.8 for AMS activities. Maximo is currently integrated with DFO’s financial system, SAP S4/Hanna, to capture valuation of consumable inventory in CCG storage areas..A CCG Maximo Task Force was put in place on December 2020 with the goals to overcome user, stakeholder and change management challenges. The Task Force has created an action plan to ensure an effective user experience and optimization of the Maximo system to meet the Asset Management and Materiel Management requirements of CCG. The Task Force also has the role for Maximo implementation onto our fleet of vessels and to manage the plan to upgrade to version 7.6.1.2 and introduce a mobile solution. 1. TECHNICAL, OPERATIONAL AND ORGANIZATIONAL ENVIRONMENTThere are currently over 200 Maximo users in the Canadian Coast Guard. Besides the current production environment ashore, there are 15 vessels operating a stand alone Maximo for maintenance and inventory management. An implementation project is underway to ensure all Coast Guard vessels will have a standalone Maximo system that will be synchronized with the shore based environment.PURPOSEThe purpose of this statement of work is to establish a contract through the TBIPS Supply Arrangement in order to obtain the specific professional services of a Project Manager. The Project Manager is required to manage a Maximo project team of Maximo experts and data analysts for the implementation of Maximo on Coast Guard vessels and in further developing CCG’s Maximo related procedures, integration with the SAP financial system, policies and support tools. TASKSThe Contractor’s resource reporting to the Maximo Task Force team must perform the work described below that includes but is not limited to the following:Attend a kick-off meeting with the CCG Project Authority to discuss the objectives and requirements of the mandate. The meeting will take place within one (1) week of contract award.Review key internal and external documents identified or provided by the CCG Project Authority during the kick-off meeting to obtain contextual information.Discuss the approach & methodology with the Project Authority for approval.Specific tasks include:Knowledge transfer and mentoring services to CCG personnel or contractors conducted through one on one meetings, updating team members during team meetings and preparing required documentation;Manage the data synchronization implementation between vessel and shore based Maximo in support of the AMS Large Vessel Project;Lead the initiative to further integrate Maximo with SAP departmental financial systemOrganize and chair working group meetingsLead workshops with users and clients to develop and update Maximo Asset Management and Material Management business rulesManage the upgrade to Maximo 7.6.1.2 including Maximo Anywhere, work centers, KPIs and MetricsDevelop and advise on change management and communications strategiesMonitor, evaluate and provide hands-on assistance in physical inventory valuation strategies and data validation exercises;Provide subject matter expertise for strategic project decisions regarding systemsimplementation;Providing administrative expertise in the management of projects, including strategic planningand analysis;Oversight, set-up and maintenance of project management tools and documentation asrequired;Conducting research and analysis with stakeholders to ensure projects are delivered on timeand on budget;Provide input to management in support of particular projects; and coordinate project team members to successfully implement Maximo on all CCG vessels for the duration of the projectDFO/CCG SUPPORT As required to perform the contract work and at the discretion of the CCG Project Authority, provide Contractor personnel with:relevant internal documentation, such as project documentation and templates, system specifications,.scheduled access to CCG personnel, DFO systems such as Maximo, laptop and relevant software and meeting space, andprovision of timely review, feedback on and approval of deliverables5. CONTRACTOR’S OBLIGATIONS The Contractor’s resources must:keep all documents and proprietary information confidential;meet all identified tasks and deliverables as identified in this Statement of Work;return all materials belonging to the CCG upon completion of the contract;participate at on–site meetings and teleconferences, as needed; andmaintain all digital documentation in a secure area. DELIVERABLES Develop project documents, reports and all deliver all related tasks toward the successful deployment ofMaximo to vessels, further integration of Maximo to SAP and synchronization of data between ship and shore.Complete relevant and required project documents as per the DFO/CCG Project managementFramework.All deliverables such as project documents, system documents, business rule and support tools must be reviewed and approved by the Project Authority and will be due on an agreed upon mutually exclusive timeframe.7. REPORTING AND COMMUNICATIONThe Contractor must provide the CCG Project Authority with status updates as required either verbally in meetings or as requested in writing by the Project Authority. The following must be provided by the Contractor:Identification of potential problems (including impacts and actions necessary to address any issues and develop solutions) that may affect their work; andCoordinate activities and plan work schedule with CCG Project Authority.8. LOCATION OF WORKWork shall be performed in Ottawa, Ontario, Canada . The office is located at 200 Kent Street and at some point during the contract will be relocated at 222 Nepean Street. 9. LANGUAGEThe Contractor resources must be fluent in English. Fluent is defined as Written, Verbal, and Comprehension at an advanced level.TRAVEL AND LIVING EXPENSES There may be travel required under this contract, at which time travel expenses will be paid. All travel must be pre-approved by the Project Authority. Bidders may submit a bid for one or all resource categories.The work is currently being performed by Company N12 Consulting Corporation under contract (value $99 157.50) Security Requirement: Common PS SRCL #06 appliesMinimum Corporate Security Required: Designated Organization Screening (DOS)Minimum Resource Security Required: Enhanced ReliabilityContract AuthorityName: Martin LarocqueEmail Address: M••••••••@•••••••.••.caInquiriesInquiries regarding this RFP requirement must be submitted to the Contracting Authority named above. Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “BUYANDSELL.GC.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language.NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed three (3) times per year. If you wish to find out how you can be a “Qualified SA Holder”, please contact R••••••••@•••••.••.ca
