Industry Canada (IC) has recognized that the organization needs to improve its performance across the spectrum of Information Management (IM) and has undertaken initiatives to address these areas.IC is in the process of identifying the business drivers, methods, strategic priorities, and the planning considerations to ensure that investments in information management respond to the departmental challenges ahead.Ensuring the quality, reliability, and integrity of the Department’s information is therefore paramount to ensuring decision making from a position of high confidence, and the delivery of effective, efficient pro-grams and services. Effective IM will protect and preserve IC's corporate memory.The Office of the Chief Information Officer (CIO) at IC has formulated an integrated approach for its IM, and IT divisions to work together to deliver a robust and sustainable infrastructure that would establish IC as a strong, efficient and effective knowledge based organization, that ensures IM compliance and a work environment that is consistent with the expectations of employees and clients.Key to the success of that approach is the introduction of the integrated EDRMS work environment, GCDOCS, for IC that will form the platform of the new work environment.The Department faces a number of information management challenges that can be addressed through the deployment and use of GCDOCS.The deployment of GCDOCS will move IC to a common, or at least shared, platform for all facets of In-formation Services and Technology. This will result in reduced development and support costs and an increase in the Department's capacity to manage, share and protect information.SCOPE OF WORK / KEY ACTIVITIESThe scope of work for the Senior Project Manager on the GCDOCS project includes, but is not limited to the following:•Provide advice, oversight and guidance to the project authority, project team and stakeholders on project management best practices as required during project delivery following the IC stage gate governance process ensuring that required project management standards are followed;•Provide advice, oversight and guidance to the project team, project leads and stakeholders in the development and management of all project related documentation and plans as well as facilitation of project tasks;•Develop detailed project management documentation (e.g. project plan, project schedule, work breakdown structure), monitoring project performance and initiating corrective action where required.•Deliver on-going project management deliverables. These processes include:O Project Schedule ManagementO Project Scope ManagementO Project Issues and Risk ManagementO Project Change ManagementO Project Escalation ManagementO Deliverables Acceptance ManagementO Project Post-implementation reviews andO Project Closeout Report•Facilitate identification of issues, risks and mitigation strategies, to ensure issues / risks are assessed and have owner / approach defined for planned mitigation strategies;•Update Risk Log and Issue Log on a weekly basis;•Ensure management awareness of high impact/priority issues and escalate as appropriate;• Ensure the Change Management Process as defined in the Project Management Plan is followed for any change from agreed scope, schedule or quality;•Issue Change Requests and seek management approvals;•Provide day-to-day leadership to the GCDOCS project team;•Work collaboratively with the Enterprise Project Management Office, PWGSG Application Service Provider, Shared Services Canada, project stakeholders, leads and other team members and obtain agreements and commitment where required to successfully manage dependencies and expectations;•Establish working group meetings for internal consultations/working groups with subject matter experts relating to defining the IC GCDOCS enterprise information architecture;•Manage the development of the Proof of concept (PoC)/development/test environments for GCDOCS;•Develop operational processes in collaboration with the GCDOCS project team and stakeholders;•Oversee and manage the development of the configuration plans and processes as per the PWGSC EPMO gold standard established as the baseline for Industry Canada alignment which includes the definition and implementation of the following:O Enterprise information architecture and folder structure;O Metadata model and facets;O Records management classification/retention schedulesO Access and permission levels;•Develop the Enterprise deployment and migration plans;•Oversee and manage the development of the GCDOCS and subsequent on-boarding of IC’s lines of business;•Oversee and manage the development of the desktop deployments plans, processes and GCDOCS delivery;•Collaborate with PWGSC-EPMO, PWGSC Applications Service Provider (ASP) and SSC (Shared Services Canada) on implementation of IC’s end-state data center integration;•Oversee and manage the organizational change management (OCM) plan for building awareness, education and reinforcement required to integrate GCDOCS into the Industry Canada environment;•Oversee and manage the development of training plans and schedules;•Provide technical support/advice to the Enterprise Solutions Director on IBM SmartCloud initiatives;•May include other project related initiatives as required by the Director of Enterprise Solutions;•Provide weekly project status reports that reflect progress on tasks, changes based on approved change orders, issues/risks that require management attention and planned activities for the next period;•Develop Project Status presentations and decks for various audiences as required; and•Escalate deviations from planned baseline schedules and scope to the project authority and PMO.WORK LOCATIONThe contractor will carry out the work on Industry Canada premises located at 235 Queen Street, Ottawa, Ontario.
