Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
VARIABLE PRINT AND DISTRIBUTION
M9474-122457/A
Papadatos, Tasia
Telephone No. - (613) 990-6690
Email - t••••••••@•••••.••.ca
IMPORTANT NOTICE TO SUPPLIERS
Government of Canada is moving its Government Electronic
Tendering Service from MERX to Buyandsell.gc.ca/tenders on June
1, 2013
Starting June 1, 2013, federal government tenders (tender
notices and bid solicitation documents) will be published and
available free of charge on a Government of Canada Web site on
Buyandsell.gc.ca/tenders.
The Government Electronic Tendering Service on
Buyandsell.gc.ca/tenders will be the sole authoritative source
for Government of Canada tenders that are subject to trade
agreements or subject to departmental policies that require
public advertising of tenders.
Get more details in the Frequently Asked Questions section of
Buyandsell.gc.ca/tenders.
After June 1, 2013, all tenders and related documents and
amendments will be on Buyandsell.gc.ca/tenders.
On June 1, 2013, suppliers must go to Buyandsell.gc.ca/tenders
to check for amendments to any tender opportunities that they
have been following on MERX prior to June 1.
VARIABLE PRINT AND DISTRIBUTION
The Canadian Firearms Program of the Royal Canadian Mounted
Police (RCMP) requires a contractor to provide DVD replication,
electronic file transfer, data processing, variable imaging,
printing (static and variable), collating, inserting and mailing
of various material to the public, on a scheduled basis.
Postage will be included in the contract and will be
approximately $600,000 per year.
The principal variable print products associated with CFIS are:
Pre-populated Licence Renewal Application Package (Individuals)
(RCMP 5614/CAFC979 and RCMP 5656/CAFC1061)
Reminder notice for individuals (RCMP 5657/CAFC1062)
Pre-populated Licence Renewal Applications Package (Business)
(RCMP 5615/CAFC980 and RCMP 5661/CAFC1069)
Reminder notice for Business (RCMP 5662/CAFC1070)
Pre-populated Licence Renewal Applications Package (Carrier)
(RCMP 5640/CAFC1014 and RCMP 5663/CAFC1071)
Reminder notice for Carrier (RCMP 5664/CAFC1072)
Notice to Possession Only Licence holders with no firearms (RCMP
5655/CAFC1060)
Firearm Registration Certificates (RCMP 5596/CAFC936)
Firearm Identification Number (FIN) Stickers (RCMP 5557/CAFC820)
Renewal application packages contain a pre-populated notice
(cover letter) and a pre-populated application (multi-page with
information sheet and application). Reminder notices only
contain a pre-populated notice. Samples of an application, a
notice, a registration certificate and FIN sticker card are
included in Addendum 1 to the Statement of Work.
The period of the contract will be for three (3) years with two
(2) option periods of one (1) year each.
There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. Bidders should consult the
"Security Requirements for PWGSC Bid Solicitations -
Instructions for Bidders" document on the Departmental Standard
Procurement Documents Web site.
(http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.…).
Pursuant to section 01 of Standard Instructions 2003 and 2004,
Bidders must submit a complete list of names of all individuals
who are currently directors of the Bidder. Furthermore, as
determined by the Special Investigations Directorate,
Departmental Oversight Branch, each individual named on the list
may be requested to complete a Consent to a Criminal Record
Verification form.
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
The requirement is limited to Canadian goods and/or services.
The mandatory requirements are:
M.1 CORPORATE EXPERIENCE
The Bidder must provide a description of a contract for a
client, undertaken during the five (5) years prior to the
closing date of this RFP, which includes all of the following:
1 Preparation of data sets of a minimum 100,000 records for
Variable Printing: consisting of multiple outputs with each
output requiring of merging static and variable information;
2 Printing of multiple outputs of varying sizes and paper types
with each output requiring printing of variable information;
3 Mailing preparation with sortation and handling in accordance
with Canada Post requirements for incentive lettermail, matching
and insertion of multiple variable items, insertion of
additional inserts and delivery to Canada Post;
4 Storage of material produced or supplied in advance of the
mailing activities.
M.2 CONTRACT PROJECT MANAGER
The Bidder must identify an individual who will act as the
Contract Project Manager assigned to this contract and the
single point of contact to manage the implementation and
on-going provision of the required services during the period of
the Contract. This designated Project Manager must have, within
the last five [5] years prior to the closing date of the RFP,
worked as the Project Manager for a contract requiring all of
the following:
1 Processing of client supplied data files of at least 100,000
records for variable printing of multiple outputs with each
output requiring merging static and variable information;
2 Variable printing of at least 100,000 impressions that require
mail matching of at least two (2) items;
3 Mailing operations that require mail matching of at least two
(2) items and sortation to achieve letter mail presort incentive
rates.
M3. SECURITY
a) Ensure that the server, receiving the CFP extract file, is
able to receive and safeguard Protected B information and is
located in an area that has restricted access. This can range
anywhere from locating it in a locked room to locating it in a
building that has secured access;
b) Email exchange of PDF proof must be encrypted with RCMP
Standard for Encryption (PKI base type), if Protected A-B;
c) The proposed facility must have a valid PWGSC CIISD
"Protected B' Document safeguarding capability and the proposed
personnel resources (project manager and back-up) are required
to have a valid RCMP security clearance level of reliability
status.
d) The Service Provider must not utilize its information
technology systems to electronically process, produce or store
PROTECTED-B information until the CISD/PWGSC has issued written
approval.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
