Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Printing Envelopes
EN578-133229/A
Podlesny, Sebastian
IMPORTANT NOTICE TO SUPPLIERS
Government of Canada is moving its Government Electronic
Tendering Service from MERX to Buyandsell.gc.ca/tenders on June
1, 2013
Starting June 1, 2013, federal government tenders (tender
notices and bid solicitation documents) will be published and
available free of charge on a Government of Canada Web site on
Buyandsell.gc.ca/tenders.
The Government Electronic Tendering Service on
Buyandsell.gc.ca/tenders will be the sole authoritative source
for Government of Canada tenders that are subject to trade
agreements or subject to departmental policies that require
public advertising of tenders.
Get more details in the Frequently Asked Questions section of
Buyandsell.gc.ca/tenders.
After June 1, 2013, all tenders and related documents and
amendments will be on Buyandsell.gc.ca/tenders.
On June 1, 2013, suppliers must go to Buyandsell.gc.ca/tenders
to check for amendments to any tender opportunities that they
have been following on MERX prior to June 1.
Bookmark Buyandsell.gc.ca/tenders now to be ready for June 1
This solicitation is for Regional Envelope Requirements -
Provision of printed envelopes for all government departments
and agencies schedules I, I.1, II and III of the Financial
Administration Act in the National Capital Region with delivery
across Canada.
All Standing Offers authorized as result of this solicitation
will be on an "as and when" requested basis and will be valid
for a period of two (2) years with the option to extend the
period of offer for two (2) additional one (1) year periods
under the same terms and conditions.
Canada anticipates that multiple standing offers for ten (10)
standard envelope types may be authorized for six (6)
categories. The ten (10) standard envelopes are seven (7)
without windows and three (3) with windows (Avpexine or
Biodegradeable material).
An individual call-up spending limitation of $25,000.00 will
apply.
The Categories are:
Group 1 Small Envelopes
Category 1 Low Quantity 500 - 5,000
Category 2 Medium Quantity 5,001 - 50,000
Category 3 High Quantity 50,001 and over
Group 2 Large Envelopes
Category 4 Low Quantity 500 - 5,000
Category 5 Medium Quantity 5,001 - 50,000
Category 6 High Quantity 50,001 and over
Offerors are invited to submit an Offer on one (1) or more
categories.
The requirement is limited to Canadian goods and/or services.
The requirement is subject to the Agreement on Internal Trade
(AIT).
STANDARD ENVELOPES
SIZE:
Small Envelopes
1. 3-7/8" x 8-7/8" Number 9 Business
2. 3-7/8" x 8-7/8" Number 9 Business with standard size window
or special size window
3. 4-1/8" x 9-1/2" Number 10 Business
4. 4-1/8" X 9 1/2" Number 10 Business with standard size window
or special size window
Large Envelopes
5. 7-1/2" x 10-1/2"
6. 9" x 12"
7. 9 1/2" x 12"
8. 9 1/2" x 12" with standard size window or special size window
9. 9 1/2" x 15"
10. 10" x 13"
WINDOW SIZE:
For quantities below 50,001:
Standard Size: 1 1/8" x 4 1/2"
Standard Position: From Left: 5/8". From Bottom: 3/4"
For quantities of 50,001 or more:
A special window size may be requested. The special window size
will be less or equal to 10 square inches at any position.
ENVELOPE STOCK:
All envelopes use 24 lb Recycled Envelope Natural Kraft Paper.
WINDOW MATERIAL:
The window material must be glued around the edges of the
windows in a manner that will not interfere with automated
insertion of inserts into the envelopes.
Standard Window Material: Avpexine
Optional Window material: made of Biodegradeable material
Window material must meet or exceed Canada Post's standards as
described in the "Postal Standards for Lettermail and Incentive
Lettermail" publication available on their website at:
http://canadapost.com/tools/pg/standards/PSlm-e.pdf
Haze: Measured according to ASTM International D1003. Haze must
not exceed 75%.
Gloss: ASTM International D 2457 60- degree Procedure - Standard
Method of Test for Specular Gloss
of Plastic Films. Gloss reading must be of 159 or less.
INK:
Printing with black Ink. Vegetable-based is preferred, although
other environmentally preferrable inks are acceptable.
CONSTRUCTION:
All envelopes are Open Side. All envelopes must be either
cross-back, inside or outside side seams. The window envelopes
will be with one window only. Envelopes must be provided
according to the specifications included in each individual
Call-up.
FLAP:
Full glue
Basis of Selection
An offer must comply with the requirements of the Request for
Standing Offers and meet all
mandatory technical evaluation criteria to be declared
responsive.
For each Category, all responsive offers whose total evaluated
price is no more than 10% above the
average total evaluated price, including the two (2) one (1)
year options, will be recommended for
issuance of a Standing Offer.
The mandatory criteria are:
M1. The Offeror must demonstrate that it has been contractually
bound to at least two (2) separate external clients (outside of
the Offeror's own company) to provide printing of envelopes.
During the evaluation no corporate experience gained through
internal clients (within the Offeror's own legal entity [or
joint venture partnership] and includes the parent, subsidiaries
and other affiliates of the Offeror) will be accepted or
reviewed.
The Offeror must provide the following information for each
contract:
(a) a description of the envelopes provided by the Offeror;
(b) a description of the printing requirements of the envelopes
provided by the Offeror;
(c) the Client information for the Contract
M2. By the Request for Standing Offer closing date the Offeror
must have obtained certification under any one (1) of the
following environmental programs:
-Environmental Choice Program - EcoLogoM Program CCD-041
(Lithographic Printing Services)
-Environmental Choice Program - EcoLogoM Program CCD-080
(Envelopes)
-Forest Stewardship Council (FSC) Chain-of-Custody
Certification(COC)
-Sustainable Forestry Initiative (SFI) Chain-of-Custody
Certification
-Canadian Standards Association Sustainable Forest Management
Standards (CSA/SFMS)
-Program for the Endorsement of Forest Certifications (PEFC)
-ISO 14001
The Offeror must provide a copy of its current certification or
certifications with its bid.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
