REQUEST FOR STANDING OFFER
Solicitation # : F5211-150611
Closing Date : February 24, 2016
Closing Time : 2:00 PM (Atlantic Standard Time)
This requirement is for the Department of Fisheries and Oceans (DFO).
Title: Inspection/Leak Testing & Maintenance/Repair of Air Conditioning and Ventilation Equipment in Goose Bay and Fox Harbour, NL
OBJECTIVES OF THE REQUIREMENT
The work is the bi-annual inspection and leak testing, two (2) inspections per year for the item covered in the Large Cooling Equipment > 5.4 Refrigeration Tons (RT) Capacity section of the Halocarbon Inventory as outlined in Section E for each of the facilities outlined.
The contractor must provide all necessary labour, materials, tools and equipment to carry out the Bi-Annual Inspections/Leak Testing on the equipment.
PERIOD OF STANDING OFFER
The period for making call-ups against the Standing Offer is from April 1, 2016 to March 31, 2018, with two (2) options to extend the Standing Offer, each for an additional one (1) year period.
OPTIONAL SITE VISIT
It is recommended that the Offeror or a representative of the Offeror visit the work sites. Arrangements have been made for the first site visit to be held at the MCTS Goose Bay, NL, 3 Aspen Drive, NL A0P 1C0 on February 03, 2016. The site visit will begin at 10:00 am NL time in the lobby. Arrangements have also been made for the second site visit to be held at the C&P Offices in Fox Hr. (St. Lewis). A helicopter will leave MCST in Goose Bay at 12:00 and travel to that site.
Bidders are requested to communicate with the Contracting Authority no later than three (3) days to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders may be requested to sign an attendance sheet. Bidders who do not attend or do not send a representative will not be given an alternative appointment but they will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
ESTIMATED VALUE
The total cost to Her Majesty resulting from call-ups against all Standing Offers shall not exceed $200,000.00, HST included for the entire period totalling all standing offers issued including option years.
The number of Standing Offers issued under this RFP shall be one.
SECURITY
The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
MANDATORY REQUIREMENTS
Offers will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Offerors’ offers must clearly demonstrate that they meet all Mandatory Requirements for the offer to be considered for further evaluation. Offers not meeting the mandatory criteria will be excluded from further consideration.
Mandatory Criteria
M1 The Offeror must include a document detailing its planned approach in order to meet the level of service within the timeframes outlined in Annex A Statement of Work
M2 The Offeror and the proposed resources must meet all security requirements set forth in the solicitation at time of bid closing. The Offeror must complete the attached Personnel Identification Form (PIF) form at Annex C-1 to demonstrate proof of the valid Security Clearance.
M3 The Offeror must be in possession of the required certifications indicated below. It is mandatory that valid copies of the certifications be submitted with the Offer. If not included with the Offer, the Offer will be deemed non-responsive.
- WHMIS
- The provincial workers compensation board
M4 The proposed resources must be in possession of the required certifications indicated below. It is mandatory that valid copies of the required certifications for each proposed employee be submitted with the Offer. If not included with the Offer, the Offer will be deemed non-responsive.
- A valid Refrigeration and Air Conditioning Certification
- A valid Ozone Depletion Prevention Card
- A valid Fall Protection Certificate
- A valid Confined Space Entry Certificate
M5 The Offeror’s Proposed Resources must provide evidence of five (5) recent cumulative years’ experience and past performance in repair and maintenance services for Refrigeration and HVAC Systems by referencing similar projects/contracts/offer agreements.
SELECTION METHOD
The basis of selection is Mandatory Technical Criteria Only.
Enquiries regarding this RFSO requirement are to be submitted in writing to the following:
Jennifer Beamish
Senior Contracting Officer
Materiel and Procurement Services
Fisheries and Oceans Canada
301 Bishop Drive
Fredericton (NB) E3C 2M6
Email : D••••••••@•••••••.••.ca
