INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE TOWN OF TRACADIE-SHEILA, NEW BRUNSWICK
FILE NUMBER 524378
Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
? a lease term of approximately ten (10) years, commencing on or about September 1, 2015, plus options to extend the lease for two (2) additional periods of five (5) years each;
? approximately 389 usable square metres (um2) of contiguous office space, 50 um2 of contiguous warehouse space, 220 um2 of contiguous exterior fenced compound space and 27 parking spaces;
? the proposed space must be available approximately sixteen (16) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;
? the proposed space should satisfy or be capable of satisfying the following criteria:
1. the proposed space must be contiguous without obstruction and located on the ground floor;
2. the warehouse space must be attached to the office space and the exterior compound space must be attached to the warehouse space;
3. the proposed office space must have a minimum clear ceiling height of 2.44 metres (m), to a maximum of 3.05 m;
4. the proposed warehouse space must be heated;
5. the proposed warehouse space must be 10 m deep and must have a minimum clear ceiling height of 3.048 m;
6. the proposed warehouse space must have one (1) overhead door of 1.8288 m wide X 2.4384 m high at grade level;
7. a 30 m paved maneuvering area must be available in front of the entire proposed warehouse space and be for the exclusive use of the intended user;
8. grade entrances to the proposed warehouse space must slope away from the building with no ramps or steep grades permitted;
9. the proposed exterior fenced compound space must be paved;
10. the proposed exterior fenced compound space must be 10 m deep;
11. a 30 m paved maneuvering area must be available in front of the entire proposed exterior fenced compound space and be for the exclusive use of the intended user;
12. grade entrances to the proposed exterior fenced compound space must slope away from the compound with no ramps or steep grades permitted;
13. the physical characteristics of the lands and the building and the area and environment surrounding it, including neighboring land uses, shall be compatible with the Lessee’s intended use of the accommodation;
14. the proposed space must not be located in industrial parks or residential areas.
? the proposed space must be located in the town of Tracadie-Sheila, New Brunswick.
? on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Works and Government Services Canada
Bid Receiving Unit
1713 Bedford Row
Halifax, NS
B3J 3C9
or by facsimile to 902-496-5016
or by email to the contact listed below in Section F.
Please indicate File No. 524378 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by June 5, 2014. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Jeff MacDonald, Leasing Officer, by phone at 902-368-0479 or by email to: j••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
