INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE CITY OF CHARLOTTETOWN, TOWN OF CORNWALL, TOWN OF STRATFORD
FILE NUMBER 81001534
Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of approximately five (5) years, commencing on or about February 1, 2021, with PWGSC having the Right to Terminate the lease at any time on or after the thirty-first (31st) day of January 2024, by serving at least six (6) months prior written notice;
approximately three thousand (3,000) usable square metres (um2) of office space and three (3) parking spaces. Preference is to have the office space and parking spaces at one (1) location, however, if sufficient responses are not received, PWGSC will consider approximately one thousand (1,000) usable square metres (um2) of office space and one (1) parking space at three (3) different locations;
the proposed space must be available approximately thirty (30) weeks prior to the above-noted lease commencement date so all space(s) may be prepared for occupancy;
the proposed space should satisfy or be capable of satisfying the following criteria:
the proposed space should be within an office or commercial building; industrial type buildings and those with industrial space will not be considered;
the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PWGSC’s and/or the intended user’s intended use of the accommodation;
PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned.
the proposed space must be located in the City of Charlottetown, Town of Cornwall, or Town of Stratford.
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Works and Government Services Canada
Real Property Contracting – Bid Receiving Unit
1713 Bedford Row
Halifax, NS
B3J 1T3
or by email to the contact listed below in Section F.
Please indicate File No. 81001534 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/agents/mandatories should provide their response by September 13, 2019. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “Reliability” level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Jeff MacDonald, Senior Leasing Officer by phone at 902-628-5254 or by email to: j••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
