INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE TOWN OF ROCKY HARBOUR, NEWFOUNDLAND AND LABRADOR
FILE NUMBER 81003104
Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
- a lease term of approximately 10 years, commencing on or about September 1, 2026, plus an option to extend the lease for two (2) additional periods of two (2) years;
- approximately 310.29 usable square meters (um2) of contiguous office space and nine (9) reserved parking spaces;
- the proposed space must be available approximately 24 weeks prior to the above-noted lease commencement date so all space may be prepared for occupancy;
- the proposed space may be located in either existing buildings or buildings to be constructed, and should satisfy or be capable of satisfying the following criteria:
1. the proposed space should be within an office or commercial building; industrial type buildings and those with industrial space will not be considered;
2. the proposed space must be contiguous on one (1) floor at ground or street level;
3. the proposed space must be configured to ensure all visitors use one (1) single common entrance; a secondary entrance for accessibility will not be accepted;
4. the proposed space must be capable (as determined solely by PSPC) of meeting the intended user’s internal design requirements;
5. the building containing the proposed space and the proposed space must be located in areas with good exposure and visibility (as determined solely by PSPC);
6. the physical characteristics of the land and building and the area and environment surrounding it, including neighboring land uses, should be compatible with PSPC’s and/or the intended users intended use of the accommodation;
7. PSPC may not consider spaces or building that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PSPC’s and/or the intended user’s safety and/or security requirements or not currently properly zoned;
8. the proposed space must be located in the Town of Rocky Harbour, Newfoundland and Labrador and within the following boundaries (the geographical boundaries include sites on either side of the roads):
Boundary 1:
Starting at the intersection of Route 430 and Main Street N, travelling in a southerly direction along Main Street N to the intersection of Main Street N and Pond Road;
Left onto Pond Road to the intersection of Pond Road and Crestview Lane;
Boundary 2:
Starting at the intersection of Main Street N and Harbour Drive, to the intersection of Harbour Drive and Route 430;
Boundary 3:
Starting at the intersection of Pond Road and West Link Road to the intersection of West Link Road and Route 430
- on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Services and Procurement Canada
161 St. Peters Road, Suite 204
Charlottetown, PE C1A 5P7
or by email to the contact listed below in Section F.
Please indicate File No. 81003104 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/agents/mandataries should provide their response by November 1st, 2024. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “Reliability” level, approved and granted by the Contract Security Program (CSP) of PSPC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CSP/ PSPC at https://www.tpsgc-pwgsc.gc.ca/esc-src/index-eng.html. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Amanda Adams, Senior Leasing Officer by phone at 902-314-4289 or by email to: a••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirement.
