INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE CITY OF NANAIMO
FILE NUMBER R.128224
Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
- a lease term of approximately Ten (10) years, commencing on or about the 1st day of April, 2025, plus options to extend the lease for Two (2) additional periods of Five (5) years each;
- approximately One Thousand Three Hundred Fifty-Four and Eighty-Three Hundredths (1,354.83) usable square metres (um2) of contiguous office space in either office or industrial buildings and Forty-five (45) parking spaces;
- the proposed space must be available approximately Twenty-Four (24) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;
- the proposed space should satisfy or be capable of satisfying the following criteria:
1. Stand-alone building or located on one or two floors of a multi-tenant building;
2. Building able to support fitness facility and locker room facility for Lessee’s private use;
3. Building to provide secured parking spaces with the ability to provide Electric Vehicle Charging Stations (EVCS) should it be required by the Lessee;
4. At least One (1) bay door at grade;
- the proposed space must be located in and around the City of Nanaimo and within the following boundaries (the geographical boundaries include sites on either side of the roads):
North: Lantzville
South: Nanaimo Airport
East: Strait of Georgia
West: East Wellington
- on or before the lease commencement date, the proposed space will have to comply with all requirements contained in RCMP’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Services and Procurement Canada
219-800 Burrard Street
Vancouver, British Columbia
V6Z 0B9
or by facsimile to 604-775-6634
or by email to the contact listed below in Section F.
Please indicate File No. R.128224 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners/agents/mandataries should provide their response by February 28, 2024. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the “RCMP Reliability” level, approved and granted by the RCMP prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website at E••••••••@••••••••.••.ca. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Brent Heed, Senior Leasing and Lettings Officer by phone at 236-330-6491 or by email to: b••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
