Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
SOLICITATION NO. EJ196-141694/A
OVERHEAD DOORS - MAINTENANCE- OTTAWA, ONTARIO, CANADA.
Requirement
(i) To provide all inclusive comprehensive maintenance service,
including all necessary tools, services, replacement or repair
parts, materials, and labour on Overhead Doors in accordance
with the Statement of Work.
(ii) This requirement is for Public Works and Government
Services Canada (PWGSC) located at six (6) Buildings: Booth
Street Central Heating Plant, 461 Rochester Street; Cliff Street
Central Heating and Cooling Plant, 1 Fleet Street/301
Wellington Street; Confederation Heights Central Heating and
Cooling Plant, 501 Heron Road; NCC Storage Building, 790 Heron
Road; NRC Central Heating, 98 Sussex Drive and Tunney's
Pasture Central Heating and Cooling Plant, 50 Du Chardon,
Ottawa, Ontario, Canada.
(iii) Mandatory Response Time
As per Annex A, Statement of Work 8M3-0999-31, SW 3, under
4.Emergency Calls, items .1 and .2, it is a mandatory
requirement of the contract that:
1. The Contractor must provide twenty-four (24) hours, seven
(7) days a week emergency call back service for the duration
of the contract.
2. The Contractor must respond within 30 minutes and be on site
ready to work within two (2) hours of receiving the emergency
call. All service for emergency calls must be executed by a
qualified technician named in the contract.
Period of the Contract
The period of any resulting Contract will be for a period of
five (5) years. The services must be provided in accordance with
Statement of Work.
Security Requirement
1. The Contractor must, at all times during the performance of
the Contract, hold a valid Facility Security Clearance (FSC)
at the level of SECRET, issued by the Canadian Industrial
Security Directorate (CISD), Public Works and Government
Services Canada (PWGSC).
2. The Contractor personnel requiring access to sensitive work
site(s) must EACH hold a valid personnel security screening
at the level of SECRET, as required, granted or approved by
CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of
the:
(a) Security Requirements Check List
(b) Industrial Security Manual ( Latest Edition ).
Mandatory Security Clearance
It is a mandatory requirement of this Request for Proposal (RFP)
that the Contractor/Offeror, hold a valid security requirement
of SECRET as specified in Part 7, Clause 3 "Security
Requirement" of the Request for Proposal, at the date of bid
closing in order for your bid to be considered responsive.
1. At the date of bid closing, the following conditions must be
met:
the Bidder must hold a valid organization security clearance of
SECRET as indicated in Part 7 - Resulting Contract Clauses;
the Bidder's proposed individuals requiring access to classified
or protected information, assets, or sensitive work site(s) must
meet the security requirement of SECRET as indicated in Part 7
- Resulting Contract Clauses;
The Bidder's proposed individuals (technician and back-up
technician), in accordance with Part 3, Section 3.1.1.1
requiring access to classified or protected information, assets
or sensitive work site(s) at the following heating plants:
Booth, Cliff, Confederation, NCC Storage Building, NRC and
Tunney's Pasture must EACH hold a SECRET clearance.
The Bidder's proposed Non Working On-Site Superintendent, in
accordance with Part 3, Section 3.1.1.2, Technical Bid;
requiring access to classified or protected information, assets
or sensitive work site(s) must hold a SECRET clearance
(e) The Bidder must provide the name of all individuals who
will require access to classified or protected
information, assets or sensitive work sites.
2. For additional information on security requirements, bidders
should refer to the Canadian Industrial Security Directorate
(CISD), Industrial Security Program of Public Works and
Government Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
Mandatory Site Visit
It is MANDATORY that the bidder attend the site visit at the
designated date and time to examine the scope of the work
required and the existing conditions. A maximum of two (2)
representatives per bidder will be permitted to examine the
sites.
The site visit will be held on 21 May 2014 at 8:30 AM, meeting
at Tunney's Pasture Central Heating and Cooling Plant, 50 du
Chardon, Ottawa, Ontario, Canada. Bidders who, for any reason,
cannot attend at the specified date and time will not be given
an alternative appointment to view the site and their proposals,
therefore, will be considered as non-responsive. NO EXCEPTIONS
WILL BE MADE.
IT IS MANDATORY THAT THE BIDDERS PROVIDE AND WEAR SAFETY
SHOES/BOOTS, SAFETY GLASSES AND HARD HATS FOR THE SITE VISIT.
BIDDERS WHO DO NOT WEAR SAFETY SHOES/BOOTS, SAFETY GLASSES AND
HARD HATS WILL NOT BE PERMITTED TO ATTEND THE SITE VISIT.
As proof of attendance, at the site visit, the Contracting
Authority will have an Attendance Form which MUST be signed by
the bidder's representative. It is the responsibility of all
bidders to ensure they have signed the Mandatory Site Visit
Attendance Form prior to leaving the site. Proposals submitted
by bidders who have not attended the site visit or failed to
sign the Attendance Form will be deemed non-responsive.
Mandatory Requirements
Attendance at the mandatory site visit;
Employees' (technician and back-up technician) Experience and
Past Performance, two (2) required in accordance with Part 3,
Section 3.1.1.1, Technical Bid;
Non-working On-Site Superintendent's Expertise and Experience,
one (1) required, in accordance with Part 3, Section 3.1.1.2,
Technical Bid;
Contractor's Experience and Past Performance in accordance with
Part 3, Section 3.1.1.3, Technical Bid;
Submission of a Firm Price/Rate in Canadian funds for all the
items listed in the RFP, Part 3, Section II, Financial Bid;
Mandatory Security Clearance at the SECRET level as required as
per Part 6 "Security Requirement", Clause 6.1, at the date of
bid closing.
All enquiries are to be submitted in writing to the Contracting
Authority Bushra Mirza at facsimile (819) 956-3600 or e-mail:
b••••••••@••••••••.••.ca
BID DOCUMENTS:
Firms intending to submit bids on this solicitation should
obtain bid documents through the Government Electronic Tendering
Service at http://Buyandsell.gc.ca/tenders or at the toll-free
number 1-855-886-3030.
Amendments, when issued, will be available from the same
government electronic tendering service.
Firms that elect to base their bids on bid documents obtained
from other sources do so at their own risk and will be solely
responsible to inform the bid calling authority of their
intention to bid
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
