Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
SOLICITATION NO. EJ196-151146/A
OVERHEAD DOORS - MAINTENANCE - OTTAWA, ONTARIO, CANADA
Requirement
To provide all inclusive, comprehensive preventive maintenance
service, including all necessary tools, services, materials,
labour and replacement or repair parts on Overhead Doors for
Public Works and Government Services Canada (PWGSC), located at
four (4) Buildings: Centre Block,111 Wellington Street; Food
Production Facility, 1170 Algoma Drive; Rideau Committee Room
Building, 1 Rideau Street; and Justice Building, 249 Wellington
Street, Ottawa, Ontario, Canada.The services must be provided
in accordance with Statement of Work attached at Annex "A".
Mandatory Response Time
As per Annex A, Statement of Work 8M8-0999-37, SW 3, under
4.Emergency Calls, items .1 and .2, it is a mandatory
requirement of the contract that:
1. The Contractor must provide twenty-four (24) hours, seven
(7) days a week emergency call back service for the duration
of the contract.
2. The Contractor must respond within thirty (30) minutes and
be on site ready to work within two (2) hours of receiving the
emergency call . All calls for emergency service must be
executed by a qualified technician named in the contract.
Period of the Contract
The period of any resulting Contract shall be for a period of
five (5) years.
Security Requirements
1. The Contractor/Offeror personnel requiring access to secure
work site(s) must, at all times during the performance of the
Contract/Standing Offer, EACH hold a valid SITE ACCESS
clearance, granted or approved by the Canadian Industrial
Security Directorate, Public Works and Government Services
Canada.
2. The Contractor/Offeror must comply with the provisions of
the Security Requirements Check List attached at Annex "B".
Mandatory Security Clearance
It is mandatory requirement of this Request for Proposal (RFP)
that the Contractor/Offeror personnel hold
a valid security requirement of SITE ACCESS as specifed in Part
7, Clause 3 "Security Requirement" of
the Request for Proposal, at the date of bid closing in order
for your bid to be considered responsive.
1. At the date of bid closing, the following conditions must be
met:
the Bidder's proposed individuals requiring access to secure
work site(s) must EACH meet the security requirement of SITE
ACCESS as indicated in Part 7 - Resulting Contract Clauses;
The Bidder's proposed individuals (technician and back-up), in
accordance with Part 3, Section 1, clause 3.1.1 Technical Bid,
requiring access to secure work site(s), must EACH hold a valid
SITE ACCESS clearance, at the following buildings: Centre
Block, Food Production Facility, Rideau Committee Room Building,
and Justice Building;
The Bidder's proposed Non Working On-Site Superintendent, in
accordance with Part 3, Section 3.1.2, Technical Bid; requiring
access to secure work site(s) must hold a valid SITE ACCESS
clearance;
the Bidder must provide the name of all individuals who will
require access to secure work sites.
2. For additional information on security requirements,
bidders should refer to the Industrial Security Program (ISP) of
Public Works and Government Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
Mandatory Site Visit
Due to the nature of this requirement and in order to gain
access to the sites it is MANDATORY that all interested bidders,
submit the Names (legal name) and birth dates of their
representatives that will be attending the Mandatory Site Visit
to the Contracting Authority (Bushra Mirza) at facsimile (819)
956-3600 or by email b••••••••@••••••••.••.ca no later
than Thursday, February 26, 2015.
IT IS MANDATORY THAT THE BIDDERS PROVIDE AND WEAR SAFETY
SHOES/BOOTS FOR THE SITE VISIT. BIDDERS WHO DO NOT WEAR SAFETY
SHOES/BOOTS WILL NOT BE PERMITTED TO ATTEND THE SITE VISIT.
It is MANDATORY that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for the
site visit to be held at Justice Building Loading Dock, 249
Wellington Street, Ottawa, Ontario,Canada on Friday, March 6,
2015. The site visit will begin at 10:00 am EST.
Personnel security screening is required prior to gaining
authorized access to secure worksites. Bidders must communicate
with the Contracting Authority (Bushra Mirza) no later than
Thursday, February 26, 2015 to confirm attendance and provide
the name(s) of the person(s) who will attend. The Bidder's
Company Security Officer (CSO) must ensure that their
representatives hold a valid security clearance at the required
level for the site visit. Failure to comply with the security
requirements will result in the representative(s) being denied
access to the site.
Bidders will be required to sign an attendance sheet. Bidders
should confirm in their bid that they have attended the site
visit. Bidders who do not attend the mandatory site visit or do
not send a representative will not be given an alternative
appointment and their bid will be declared non-responsive. Any
clarifications or changes to the bid solicitation resulting from
the site visit will be included as an amendment to the bid
solicitation.
A maximium of two (2) representatives per company will be
permitted to examine the site.
Mandatory Requirements
1. Attendance at the mandatory site visit;
2. Employees' (technician and back-up technician) Experience
and Past Performance, two (2) required in accordance with
Part 3, Section 1, Technical Bid;
3. Non Working Field Superintendant's Expertise and Experience,
one (1) required in accordance with Part 3, Section 1:
Technical Bid;
4. Contractor's Experience and Past Performance in accordance
with Part 3, Section 1: Technical Bid;
5. Submission of a Firm Price/Rate in Canadian funds for all
the items listed in the RFP, Part 3, Section II,
Financial Bid;
6. Mandatory Security Clearance of a valid SITE ACCESS at the
date of bid closing, in accordance with
Part 6, "Security Requirements".
All enquiries are to be submitted in writing to the Contracting
Authority Bushra Mirza at facsimile (819) 956-3600 or e-mail:
b••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
