Tendarix.ca
Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Printing and assembly of Election Canada material
05005-130262/A
Werk(cw), Janet
Telephone No. - (613) 998-3968
Email: j••••••••@••••••••.••.ca
Elections Canada requires the services of one Canadian supplier
for the printing of several Election Manual, guidebooks and
related documentation on an if-and-when-requested basis. The
supplier will also be responsible for assembling the electoral
material, ready for distribution across Canada.
In the period leading up to an Event (General election,
by-election, referendum), the supplier must print, assemble and
stage approximately 16 manuals and 14 different guidebooks in
accordance with the specifications prepared by Elections Canada
and in accordance with the "Timeline" in of the Statement of
work.
The Contract is for a period of Two (2) years with two (2 ) x 2
year option periods.
Bidders must provide a list of names, or other related
information as needed, pursuant to section 01 of Standard
Instructions 2003 .
Comprehensive Land Claims Agreement(s) (CLCAs) are not
applicable to this procurement.
There is a Federal Contractors Program (FCP) for employment
equity requirement associated with this procurement; see Part 5
annex named Federal Contractors Program for Employment Equity -
Certification.
This procurement is limited to Canadian goods and/or services.
Basis of selection:
1. To be declared responsive, a bid must:
a. comply with all the requirements of the bid solicitation;
b. meet all mandatory technical evaluation criteria; and
c. Meet the an overal pass mark of 60% for the rated criteria.
2. Bids not meeting (a) or (b) or (c) will be declared
non-responsive. Neither the responsive bid that receives the
highest number of points nor the one that proposed the lowest
price will necessarily be accepted. The responsive bid with the
lowest evaluated price per point will be recommended for award
of a contract.
Mandatory Requirements:
M.1Corporate Experience
The Bidder must demonstrate that it has contracted or has been
contractually bound to a minimum of two (2) separate
externalclients (outside of the Bidder's own company) to provide
digital printing services, bindery/finishing services,
processing of multiple work requests for the just-in-time
production of multiple items, storage of items, assembly and
distribution similar to the services outlined in the Statement
of Work. These contracts must have been started or completed on
or after October 1, 2009.
During the evaluation, no corporate experience gained through
internal clients will be accepted or reviewed.
The two (2) contracts combined must include all of the following
services (M.1.a- M.1.d):
a) Web and/or Offset printing and binding/finishing of large
quantities of multiple paper based printed products such as
manuals, booklets, posters etc.;
b) Printing and binding/finishing of small quantities of
multiple paper based printed products such as manuals, booklets,
posters etc.;
c) Storage of varied (consisting of a minimum of 30 different
items) paper based printed matter such as manuals, instructions
booklets, posters, kits, etc...; and
d) Assembly of multiple items into individual bulk shipments and
preparation for distribution to multiple locations in accordance
with Canada Post Corporation processing standards.
Response Format
For EACH of the two (2) contracts submitted, the Bidder must
provide the following information:
M.1.1 A description of the "just-in-time" production
requirements of the contract;
M.1.2 As applicable to the contract, a description of the
contract requirements as specified to meet a), b), c), and d);
M.1.3 As applicable to the contract, a listing of the services
provided to the Client to demonstrate each of the services as
specified to meet a), b), c), and d);
M.1.4 As applicable to the contract, the number of paper based
printed products produced under the contract;
M.1.5 As applicable to the contract, the quantity of each of the
paper based printed products produced in individual production
runs for each item;
M.1.6 As applicable to the contract, the details to describe the
required assembly of multiple items into individual bulk
shipments and preparation for distribution to multiple locations
in accordance with Canada Post Corporation processing standards;
M.1.7 The contract dates (start date or end date) for which the
services were provided (example: March 2012 or April 10, 2013 or
March 2012 to present);
M.1.8 Any activities undertaken by sub-contractors and/or joint
venture partners;
M.1.9 Client information for the contract (for example: client
name or organization).
M.2 Project Manager
The Bidder must identify the Project Manager assigned to this
project. This designated Project Manager must be an employee of
the Bidder and must have a minimum of two (2) years experience
(since October 2008; October 2008 to December 2008) working as a
Project Manager or Client Account Representative managing a
contract or contracts that includes the provision of services
similar to the services outlined in the Statement of Work.
The contract or combined contracts must include all of the
following services (M.2.a- M.2.d):
a) Web and/or Offset printing and binding/finishing of large
quantities of multiple paper based printed products such as
manuals, booklets, posters etc.;
b) Digital printing and binding/finishing of small quantities of
multiple paper based printed products such as manuals, booklets,
posters etc.;
c) Storage of varied (consisting of multiple different items)
paper based printed matter such as manuals, instructions
booklets, posters, kits, etc...; and
d) Assembly of multiple items into individual bulk shipments and
preparation for distribution to multiple locations in accordance
with Canada Post Corporation processing standards.
In order to demonstrate two (2) years experience, the Bidder
must provide the start and end dates (month and year) of the
period when the experience was acquired.
** To demonstrate two(2) years experience the period of time
that the proposed project manager (M.2.) worked in each
identified place of employment as a project manager as specified
for M.2 will be added to determine the number of years
experience for evaluation purposes.
Bidder's responses that do not provide the name and the
specified details to demonstrate the experience requested for
the Project Manager will be deemed non-responsive and will not
be evaluated further.
Response Format:
The Bidder must provide the following information:
M.2.1 The name and contact information of the Project
Manager/Client account representative;
M.2.2 A description of the "just-in-time" production
requirements of EACH of the contracts;
M.2.3 As applicable to the contract, a description of the
contract requirements as specified to meet a), b), c), and d);
M.2.4 As applicable to the contract, a listing of the services
managed by the Project Manager/Client Account Representative to
demonstrate management of each of the services as specified to
meet a), b), c), and d);
M.2.5 As applicable to the contract, the number of paper based
printed products produced under the contract;
M.2.6 As applicable to the contract, the quantity of each of the
paper based printed products produced in individual production
runs for each item;
M.2.7 Assembly of multiple items into individual bulk shipments
and preparation for distribution to multiple locations in
accordance with Canada Post Corporation processing standards;
M.2.8 The period during which the Project Manager /Client
account representative managed the identified services(example:
March 2012 to April 2013 or March 2012 to present; and
M.2.9 Client information for whom the Project Manager/Client
account representative managed the services.
M.3 Monotainers
The Bidder must submit a location where monotainers would be
dropped-off and picked up within distribution area listedin the
Annex A SOW. This single location must be able to accommodate
338 monotainers (more than 5,122.39 square feet) and must have a
loading dock.
To demonstrate how they meet this criterion, the Bidder must
provide:
M.3.1 The complete address of location;
M.3.2 The size of the Bidder's facility (in square feet) and the
size of the area that will be dedicated to the monotainers; and
M.3.3 The size (in square feet) of the loading dock.
Monotainer Drop-off and Pick-up The Contractor must meet the
following requirements:
· Only one drop-off and pickup location of the monotainers is
allowed, and need to be pre-approved by Elections Canada;
· Canada Post will drop-off all the required monotainers
together at the Contractor's (one) location and then will pick
them up;
· The acceptable drop-off and pickup locations are:
(QC) - Ottawa (ON)
Toronto (ON)
NOTICE
As of November 13, 2014 the Public Works and Government Services
Canada, Bid Receiving Unit (BRU) will be temporarily relocated
to Place de Portage Phase III core 0B2, 11 laurier Ave.
Gatineau, QC.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
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