Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
VARIABLE PRINT AND DISTRIBUTION RCMP
M9474-122457/A
Werk,Janet
Telephone No. - (613) 998-3968
Email - janet.werk@pwgsc.-tpsgc. Gc.ca
This bid solicitation cancels and supersedes previous bid
solicitation number M9474-122457/A dated April 25, 2013 with a
closing of June 4, 2013 at 2:00 p.m. A debriefing or feedback
session will be provided upon request to bidders who bid on the
previous solicitation.
The Canada Firearms Program (CFP), a division of the Specialized
Police Services of the Royal Canadian Mounted Police (RCMP),
requires the services of a Contractor to provide a variety of
on-going services that include: DVD replication, electronic file
transfer, data processing, variable imaging, printing (static
and variable), collating, inserting and mail-out of various CFP
material to the public, on a scheduled and "if and when
requested" basis.
The principal variable print products associated with CFIS are:
Pre-populated Licence Renewal Application Package (Individuals)
(RCMP 5614/CAFC979 and RCMP 5656/CAFC1061)
Reminder notice for individuals (RCMP 5657/CAFC1062)
Pre-populated Licence Renewal Applications Package (Business)
(RCMP 5615/CAFC980 and RCMP 5661/CAFC1069)
Reminder notice for Business (RCMP 5662/CAFC1070)
Pre-populated Licence Renewal Applications Package (Carrier)
(RCMP 5640/CAFC1014 and RCMP 5663/CAFC1071)
Reminder notice for Carrier (RCMP 5664/CAFC1072)
Notice to Possession Only Licence holders with no firearms (RCMP
5655/CAFC1060)
Firearm Registration Certificates (RCMP 5596/CAFC936)
Firearm Identification Number (FIN) Stickers (RCMP 5557/CAFC820)
Renewal application packages contain a pre-populated notice
(cover letter) and a pre-populated application (multi-page with
information sheet and application). Reminder notices only
contain a pre-populated notice. Samples of an application, a
notice, a registration certificate and FIN sticker card are
included in Addendum 1 to the Statement of Work.
The period of the contract will be for three (3) years with two
(2) option periods of one (1) year each.
There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. Bidders should consult the
"Security Requirements for PWGSC Bid Solicitations -
Instructions for Bidders" document on the Departmental Standard
Procurement Documents Web site.
(http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.…).
Pursuant to section 01 of Standard Instructions 2003 and 2004,
Bidders must submit a complete list of names of all individuals
who are currently directors of the Bidder. Furthermore, as
determined by the Special Investigations Directorate,
Departmental Oversight Branch, each individual named on the list
may be requested to complete a Consent to a Criminal Record
Verification form.
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
The requirement is limited to Canadian goods and/or services.
The mandatory requirements are:
M.1 CORPORATE EXPERIENCE To demonstrate that the Bidder has the
corporate experience in providing the services described in the
Statement of Work, the Bidder must provide a description of a
contract for a client, undertaken during the five (5) years
prior to the closing date of this RFP, which includes all of the
following:
Preparation of data sets of a minimum 100,000 records for:
Variable Printing: consisting of multiple outputs with each
output requiring of merging static and variable information.
Mailing: including address accuracy verification and correction
and matching of multiple variable items.
Variable printing Printing of multiple outputs of varying sizes
and paper types with each output requiring printing of variable
information.
Mailing Mailing preparation and handling in accordance with
Canada Post requirements, insertion of multiple variable items,
insertion of additional inserts and delivery to Canada Post.
Secure File Transfer Protocol (SFTP) The bidder must prove
capability in receiving secure transmission of the application
data.
The Bidder must:
Identify and describe any activities undertaken by
sub-contractors and/or joint venture partners.
The start and/or end date of the Contract for which the services
were provided.
Provide the client information for whom the Bidder provided the
identified services.
Provide the number of records in this project.
M.2 CONTRACTOR PROJECT MANAGER The bidder must identify
an individual, and their position within the company, who will
act as the Contractor Project Manager assigned to this contract
and single point of contact to manage the implementation and
on-going provision of the required services during the period of
the Contract. This designated Project Manager must have within
the last five [5] years prior to the closing date of the RFP
worked as the Project Manager for a contract requiring all of
the following: Processing of client supplied data files of at
least 100,000 records for variable printing of multiple outputs
with each output requiring merging static and variable
information; Variable printing of at least 100,000 impressions;
Mailing operations that require mail matching of at least two
(2) items.
The bidder must provide the name, contact information and resume
of the Project Manager.
The bidder must provide the role of the Project Manager and a
description of the services provided for the contract, in which
the Project Manager obtained the required experience;
Processing of client supplied data files of at least 100,000
records for variable printing of multiple outputs with each
output requiring merging static and variable information;
Variable printing of at least 100,000 impressions that require
mail matching of at least two (2) items Mailing operations that
require address accuracy. Contact information of the client
organization Period of the contract
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
