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Solicitation #: FP802-130097 Closing Date: November 25, 2013 has changed to December 4, 2013 Time: 11am (Ottawa) time
This requirement is for the department of Fisheries and Oceans Canada.
Title: Leasing of Cineflex V14 Aerial Deployed Video Camera System and associated services.
BACKGROUND
A pilot project carried out in the 2009 and 2010 Atlantic seal hunt, using this system on a lease basis, provided an opportunity to test the system in what may be considered a very robust monitoring, control, and surveillance (MCS) environment. It proved very successful in the MCS operations for the seal hunt and resulted in the detection of many suspected irregularities to which other enforcement resources were assigned for follow-up actions.
This system is state-of-the-art in terms of its ability to produce clear images from an aerial platform at (covert) distances from the target activity. The system is designed to be operated from a number of platforms (air, land, sea) however the gyro-stabilized feature makes it particularly useful from an aerial (helicopter) platform. Given the high political visibility and international attention of the seal hunt in particular; including Canada’s commitment to the maintenance of a humane and well monitored hunt, the continued deployment of the Cineflex system represents a significant enhancement to the Department’s MCS capabilities.
Constraints: The tasks associated with the execution of the deliverables under this contract may be subject to considerable variation due to the high reliance on environmental (weather/sea & ice conditions.) Associated with the deployment of the helicopter and camera system.
ESTIMATED VALUE
The nature of the requirement is such that the majority of the costs are established as a fixed basing charge which includes the transportation and leasing of the equipment, the camera operator/technician’s time and living costs while deployed to field operations in each geographic location of seal hunt operations.
The DFO helicopter is available for full time deployment to seal hunt MCS operations for an eight (8) week periods from approximately March 1 to April 30.
Actual helicopter / camera usage is highly dependant on environmental conditions. It is difficult to predict the total amount of flying time and camera usage / data management time to be incurred under these circumstances. However, the maximum range of flying time and camera usage per day would be restricted to daylight hours.
The total value of this contract shall not exceed $287,500.00 excluding all applicable taxes and option period(s).
Security Requirement: UPON SUBMISSION AT TIME OF BID CLOSING
The Contractor shall, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS) issued by the Canadian and International Industrial Security Directorate (CIISD) of the Department of Public Works and Government Services Canada.
Contractor personnel who require access to DESIGNATED information, assets or sensitive work sites shall EACH hold a valid RELIABILITY STATUS screening, granted or approved by CIISD.
The Contractor and/or its employees must not remove any PROTECTED C or CLASSIFIED information or assets from the identified work site (s).
The Contractor and/or its employees must not use its IT systems to electronically process, produce or store PROTECTED and/or CLASSIFIED information data.
Subcontractors which contain security requirement are NOT to be awarded without prior to written permission of Fisheries and Oceans Canada.
**Contractor will be required to access DFO regional sites (to access helicopter) during March to April of each year seal hunt.
Resource Requirements:
DFO is seeking one (1) qualified contractor who will, on an “as-and-when required basis,” deliver the Services described in this Statement of Work. Refer to the Evaluation Criteria for further details.
It is up to the contractor to determine if other individuals or experts are required in order to complete the work and meet the deliverables required.
Task authorizations for services will be issued on an “as-and-when required basis” by the project authority. Each TA must be signed by three parties (Contractor, Project Authority, and the Contracting Officer) prior to start the work.
Mandatory Requirements:
M1 The bidder/firm must provide a signed copy of the Certifications of Availability detailed in Appendix “C-1” to this Request for Proposal at the time of bid closing.
M2 a) The bidder/firm must demonstrate using project descriptions, a minimum of two (2) projects in video recording of activities in a remote environment.
b)The bidder/firm must provide a minimum of five (5) minutes sample video from the M2a projects provided.
NOTE: The video sample must capture the activity in the remote environment.
M3 The bidder/firm must hold a valid Designated Organizational Screening (DOS) and the proposed resource must hold a valid RELIABILITY STATUS, issued by Public Works and Government Services Canada Industrial Security Program at the time of bid closing.
M4 The bidder/firm must provide a list that meet DFO requirement of aerial (helicopter) deployed, long range, gyro-stabilized
HD/SD digital video imaging; technical minimum requirements for the system must include:
camera) and with doubler activated for 1630mm (digital 2x) lens length
required
M5 The bidder/firm must demonstrate using project descriptions, a minimum of two (2) years’ experience installing a gimbal/camera system and the daily camera operator technical.
*** Proposals not meeting the above noted Mandatory Criteria shall be deemed non-compliant and therefore will not be given any further consideration.***
BASIS OF SELECTION:
To be declared responsive, a bid must:
(a) comply with all the requirements of the bid solicitation;
(b) meet all mandatory evaluation criteria.
Bids not meeting (a) or (b) will be declared non-responsive. The responsive bid with the
lowest evaluated price will be recommended for award of a contract.
RESULTS: The final estimate is based on the lowest cost.
Enquiries regarding this RFP requirement are to be submitted in writing to the following:
Grace Chau
Senior Contracting Officer
Department of Fisheries and Oceans
9S018, 200 Kent Street
Ottawa, Ontario, K1A 0E6
Tel: (613) 993-8935
Fax: (613) 991-1297
Email: G••••••••@•••••••.••.ca
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