Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Université Saint-Paul/Saint Paul University
223 Main Street
Ottawa Ontario
Canada
K1S1C4
Nature of Requirements:
IMPORTANT NOTICE TO SUPPLIERS
The Government Electronic Tendering Service on
Buyandsell.gc.ca/tenders is the sole authoritative source for
Government of Canada tenders that are subject to trade
agreements or subject to departmental policies that require
public advertising of tenders.
Government Accommodation - EP076-151338/A
Updates for this amendment are as follows:
1. Insert in article 3 - Criteria for Assessment of the
Statement of Capabilities (Minimum
Essential Requirements)
c) Official Languages
Service Requirements:
Communications with and services to CAF members shall be in both
official languages. Services include but are not limited to the
provision of food services (written and verbal communications
such as menus, food allergy alerts and first line services), and
to accommodation services (written and verbal communications
such as health/safety alerts). Written communications include
documentation addressed to CAF members such as information of
general interest and signage.
Translation services will be borne and partnered by/with
National Defence.
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1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.
2. Definition of the Requirement
To provide Government accommodation service in the National
Capital Region.
The Government of Canada has a requirement to provide
accommodation service in the National Capital Region.
Accommodation requirements are for upwards of 50 personnel.
Additional related requirements include the provision of: food
services; laundry facilities; parade practice area; bagpipes
practice room; athletic facilities; locked storage;
administrative facilities and parking facilities.
The on-site services include, but are not limited to providing:
a) The services in the National Capital Region, within the
following estimated time frames:
Service time frames within the Contract Period:
i) March 2015 to May 2015 and August 2015 to November 2015;
ii) March 2016 to May 2016 and August 2016 to November 2016; and
iii) March 2017 to May 2017 and August 2017 to November 2017.
Service time frames within the Option Periods:
iv) March 2018 to May 2018 and August 2018 to November 2018;
v) March 2019 to May 2019 and August 2019 to November 2019; and
vi) March 2020 to May 2020 and August 2020 to November 2020.
b) Single, double, dormitory or barrack style rooms, for
upwards of 50 personnel, furnished with:
bed(s), desk(s), chair(s), smoke detector(s), and standard
electrical outlets.
c) Dedicated on-site laundry facilities with a minimum of 3
working washers and 3 working dryers.
d) Washrooms/shower facilities that are:
i) either communal or in room; and
ii) with separate facilities for male and female personnel.
e) Parade practice area(s) for conducting training and section
drill, examples of acceptable areas
included an indoor gymnasium and/or 20 meter x 50 meter outdoor
hard surface area.
f) Dedicated music rehearsal room to allow for upwards of 5 band
members to practice.
g) Dedicated military uniform maintenance room to be used for
boot polish etc.
h) Dedicated specialized military storage room where the
supplier must allow for customized
security measures.
i) A social gathering facility (lounge area) that at a minimum
would include: the capacity for
upwards of 25 personnel; is furnished with TV, cable service,
chairs, couches.
j) A kitchenette area with a capacity for a minimum of 10
personnel and is furnished with 1 working
refrigerator and 1 working microwave.
k) An administrative office with a capacity for a minimum of 2
personnel that is furnished with:
2 desks, 2 desk chairs, Internet line per desk or Wi-Fi,
telephone per desk.
l) Daily janitorial services for all common areas including
offices, lounges, washrooms/shower
facilities.
m) Parking for a maximum of 3 military support vehicles.
n) Parking for a minimum of 20 Government personnel vehicles.
o) Rations - Meals/Food Services, including:
i) Providing on-site cafeteria or dining style accommodations 7
days a week.
ii) Providing daily breakfast, lunch and dinner meals that fall
within the following time
frames:
1) breakfast 0630 - 0800 hours;
2) lunch 11:30 - 13:15 hours; and
3) dinner 16:30 - 18:15 hours.
iii) Ensuring the on-site cafeteria or dining style
accommodations has the capacity to
provide breakfast, lunch and dinner for upwards of 50
personnel at the same time.
iv) Providing all meal preparation, furniture, cutlery, dishes,
and cleanup services.
v) Ensuring that the standards for all meals, including Box
Meals, meet or exceed
Canadian Forces specifications for food services with a
minimum of one healthy
choice per meal offered.
vi) Ensuring meal charges are controlled and tracked on an
individual, per meal basis.
vii) Ensuring detailed usage reports are available upon request
for verification prior to
payment.
viii) Ensuring personnel have on a daily basis the option of
either a sit-down or Box Meal.
ix) Providing the box (or other portable container) for the Box
Meal.
3. Criteria for Assessment of the Statement of Capabilities
(Minimum Essential
Requirements)
Any interested supplier must demonstrate by way of a statement
of capabilities that it meets the following requirements:
a) Has acquired a minimum of 5 years experience, in the past 7
years from the ACAN closing date,
providing similar scope of services as defined above in article
2 - Definition of the Requirement.
b) Can provide an account representative that is responsible for
overseeing the management of
the required services. This resource should have greater than
or equal to 5 years of experience,
in the past 10 years from the ACAN closing date, managing
projects of similar scope as defined
above in article 2 - Definition of the Requirement.
4. Applicability of the Trade Agreement(s) to the Procurement
This procurement is subject to the following trade agreement(s):
a) Agreement on Internal Trade (AIT).
5. Justification for the Pre-Identified Supplier
Suppliers that can meet similarly defined requirements are
typically post secondary institutions that are able to utilize
their residences and related food services etc. during the end
of school season e.g. May to August time frame. However, the
time frames for this requirement are March to May and August to
November, requiring services both within the school year and
during the end of school season. The pre-identified supplier can
provide the services during the required time frames.
The services are required in the National Capital Region of
which the supplier will have to provide the accommodation, all
specified services, and within the required time frames. In
addition the pre-identified supplier can provide the required
parade practice area.
6. Government Contracts Regulations Exception(s)
Due to the uniqueness and required time frames of this
requirement the following exception(s) to the Government
Contracts Regulations is invoked for this procurement: under
subsection 6(c) - the nature of the work is such that it would
not be in the Public interest to solicit bids.
7. Exclusions and/or Limited Tendering Reasons
The following limited tendering reasons are invoked:
a) Limited Tendering
Agreement on Internal Trade (AIT) - Article 506, para 12b)
8. Period of the Proposed Contract or Delivery Date
The proposed contract is for a period of 3 years, from an
estimated start date of March, 2015 to November, 2018. There is
an option period of three - one year periods.
9. Cost Estimate of the Proposed Contract
The estimated value of the contract in Canadian funds, including
option(s), is:
$2,500,000.00 to $3,000,000.00 excluding GST/HST.
10. Name and Address of the Pre-Identified Supplier
Saint Paul University
223 Main Street
Ottawa, Ontario
Canada
11. Suppliers' Right to Submit a Statement of Capabilities
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.
12. Closing Date for a Submission of a Statement of Capabilities
The closing date and time for accepting statements of
capabilities is:
December 02, 2014 at 2:00 p.m. EST.
13. Inquiries and Submission of Statements of Capabilities
Inquiries and statements of capabilities are to be directed to:
John Hickey
Team Leader
Public Works and Government Services Canada
Acquisitions Branch
Special Procurement Initiatives Directorate
Place du Portage
Phase III, 10C1
11, rue Laurier, Gatineau (Quebec)
K1A 0S5
Telephone: 819-956-5135
Facsimile: 819-956-2675
E-mail address: j••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
