REQUEST FOR PROPOSAL
Solicitation # : F5211-160163
Closing Date : December 13, 2016
Closing Time : 2:00 PM (Atlantic Time)
This requirement is for the Department of Fisheries and Oceans (DFO).
Title: Boiler and HVAC Maintenance at the Saint John, NB Coast Guard Base
OBJECTIVES OF THE REQUIREMENT
Scope of work under this Contract includes but is not be limited to the provisions of all labour, material, tools, supervision, and provide equipment necessary to complete the maintenance and repairs for refrigeration and air conditioning equipment & boiler maintenance & repair indicated at the Saint John, NB Coast Guard Base.
PERIOD OF CONTRACT
The Contractor is required to perform the work for a period commencing on Contract award and ending on November 30th, 2017.
The Contractor grants to Canada the irrevocable option to extend the term of the resulting Contract by up to two (2) additional one (1) year period(s) under the same conditions.
SECURITY
The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the DFO or the CISD/PWGSC.
MANDATORY REQUIREMENTS
Offers will be evaluated in accordance with the mandatory evaluation criteria as detailed herein. Offers must clearly demonstrate that they meet all Mandatory Requirements to be considered for further evaluation. Offers not meeting the mandatory criteria will be excluded from further consideration.
MANDATORY SITE VISIT
It is mandatory that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at Fisheries and Oceans Canada Canadian Coast Guard Base Victoria, 5 Ward Street Saint John, NB on November 17th, 2016. The site visit will begin at 9 am local time.
Bidders must communicate with the Contracting Authority no later than 2:00pm Atlantic time on November 14th, 2016 to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
SELECTION METHOD
The basis of selection is based on the Mandatory Technical Criteria and Price.
Enquiries regarding this requirement are to be submitted in writing to the following:
Nancy Paquette
A/Senior Contracting Officer
Materiel and Procurement Services
Fisheries and Oceans Canada
301 Bishop Drive
Fredericton (NB) E3C 2M6
