Trade Agreement: NAFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Clemex Technologies Inc
800 Guimond
Longueuil Quebec
Canada
J4G1T5
Nature of Requirements:
Microscope
23584-180867/A
Leslie, Sandra
Telephone No. - (905) 615-2069
1.Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The Department of Natural Resources Canada (NRCAN) - CanmetMATERIALS has a requirement for the supply and delivery of an Optical Microscope. The Optical Microscope will replace the current system. The equipment will be used for quantitative measurements and professional reporting. The inverted Metallurgical Microscopes are reliable and high performance imaging system that allows to acquire sharp, crisp images, with clarity and high resolution at different magnifications.
This microscope must be able to be integrated into NRCAN existing digital camera and hardware and software control system. The current equipment being used at NRCAN -CanmetMATERIALS is equipped with an intelligent noise piece which communicate with the Clemex Image Analysis software confirming magnification and calibration. As a result the Clemex Vision PE at NRCAN - CanmetMATERIALS is configured to accept this special communication protocol. The only instrument identified as currently meeting these requirements is the Nikon MA200 optical microscope. .
3.Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements:
The instruments must meet the minimum criteria:
1.Must be able to perform digital imaging of metallurgical samples at magnifications of 50X, 100X, 200X, 500X and 1000X.
2.Must be able to obtain both bright field and dark field images.
3.Must be compatible with Clemex digital camera
4.Must be compatible with existing ClemexCare Vision PE digital imaging system (version 6.0) at NRCAN -CanmetMATERIALS
In addition, this microscope must also have the followings:
1) Rear photo port accepts 0.55 x C mount adapter directly;
2) Include installation and on-site training.
4.Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s)
- Canadian Free Trade Agreement (CFTA)
- North American Free Trade Agreement (NAFTA)
5.Justification for the Pre-Identified Supplier
The Nikon MA200 optical microscope is the only optical microscope that is capable of meeting all the specifications required in section 3.
The ClemexCare Vision PE is currently being utilized by NRCAN and Clemex Technologies Inc., is the only distributor of its product in Canada. The equipment has been used by NRCAN to successfully fine tune image analysis solution, allowing to conduct quantitative measurements and professional reporting. Clemex manufacture image analysis for quantitative microscopy. The company also offer technical support and training services.
The purchase of a new Nikon MA200 optical microscope will ensure that comparison of past and future dataset is possible.
6.Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work.
7.Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the
NAFTA: Article 1016: 2(d) - for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter.
CFTA Article: 513 -1 (c) for additional deliveries by the original supplier of goods or services that were not included in the initial procurement, if a change of supplier for such additional goods or services:
i.cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, software, services, or installations procured under the initial procurement; and
ii.would cause significant inconvenience or substantial duplication of costs for the procuring entity.
8.Period of the proposed contract
The equipment must be delivered before March 30, 2018.
9.Cost estimate of the proposed contract
Price is not provided as it compromise the pre-identified suppliers’ competitive position if the requirement proceeds to a traditional or electronic bidding process.
10.Name and address of the pre-identified supplier
Name: Clemex Technologies Inc
Address: 800 Guimond
Longueuil, Quebec J4G 1T5
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12.Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is January 25, 2018 at 14:00 hrs. EST.
13.Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Name: Sandra Leslie
Title: Supply Specialist
Public Works and Government Services Canada
33 City Centre Drive, Suite 480C
Mississauga, ON. L5B 2N5
Telephone: 905-615-2069
E-mail address: s••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
