1. Background
The Department of National Defence (DND) moves materiel and personnel domestically and internationally on an as required basis to support operations. DND accomplishes this task primarily through its own means but also contracts directly with Industry for the movement of personnel and cargo by airlift, and cargo by sea charter or freight forwarding for some multi-modal movements. To contract for transportation requirements that arise, DND maintains multiple Source Lists of pre-qualified service providers and brokers.
2. Source List Renewal
DND’s 2018 Transportation Source Lists expire November 18, 2020. As such, DND is soliciting industry applications to renew each of these Source Lists.
1. Air Passenger Full Charter
Domestic
International
2. Air Cargo Full Charter
Domestic
International
3. Air Helicopter Charters
Domestic
International
4. Freight Forwarding
5. Ship Charter
A separate application is required for each Source List. Additionally, Applicants must include details to support which ever sub-grouping they are applying for, whether domestic and/or international.
3. Validity Period
DND’s 2020 Transportation Source Lists will remain valid for a two year period, beginning November 19th, 2020. During this timeframe any DND transportation requirements that arise will be issued to the members of the appropriate Source List.
4. Application Process
To be included in any one of these 2020 Source Lists, Applicants must address all qualifying criteria in the appropriate Application Form at Section 5.
Applications submitted by November 12th 2020 will be reviewed immediately and successful applicants included in the appropriate Source List effective November 19th 2020. Applications submitted after November 12th 2020 will be reviewed by DND as time and resources permit and once approved will be included in the appropriate Source List for the remainder of the validity period.
DND reserves the right to:
(a) seek clarification from the applicant on any or all aspects of the document(s) submitted in response to this solicitation;
(b) cancel this solicitation at any time; and
(c) reissue this solicitation.
5. Source List Applications:
Air Passenger Full Charter Application – Annex A
Air Cargo Full Charter Application – Annex B
Air Helicopters Full Charter Application – Annex C
Freight Forwarding Application – Annex D
Sealift Charter Application – Annex E
Notes – All Air Lists:
Many of the contracts are of high value therefore Source List members must have and demonstrate, if requested, the financial means to deal with high dollar value contracts. There may be a requirement for the broker/provider to submit a performance bond and/or other forms of contract security in conjunction with a bid and/or tender solicitation.
Be aware that some DND airlift requirements arise on an urgent basis and may require contracted airlift within a less than 24 hour time frame.
When DND charters an aircraft, it is for the entire aircraft, which must be dedicated to the sole use of DND.
Be advised that DND may conduct a credit check and/or security check of the Company and its Principals.
Notes - Freight Forwarding:
Be advised that DND may conduct a credit check and/or security check of the Company and its Principals.
Be aware that some DND freight forwarding requirements arise on an urgent basis and may require contracted service within a less than 24 hour time frame.
Notes – Sealift Charter:
Be advised that the DND may conduct a credit check and/or security check of the vessel owners.
Vessels proposed to fulfill a particular DND requirement must be wholly owned/managed and/or operated by the owners at the time of offer.
DND enters into a Charter Party Agreement with owners. The Contract will be in the form of the DND approved and amended GENCON/GENTIME Charter Party.
6. Planning Considerations
If a service provider /broker is found to be in breach of Contract, in addition to any other remedy available to the Crown, temporary or permanent removal from the relevant Source List(s) may result.
Transportation services are exempt from the provisions of the Canada-United States-Mexico Agreement (CUSMA) and World Trade Organization Agreement on Government Procurement (WTO-AGP). The Canadian Free Trade Agreement (CFTA) applies.
7. Submissions
Service providers and broker wishing to be considered for inclusion in one of these DND Transportation Source Lists must forward their application to Trevor Clark, D Maj Proc 8-3-6.
Email: T••••••••@••••••.••.ca
