Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Motorola Solutions Canada Inc.
360 Albert Street
Suite 1720
Ottawa Ontario
Canada
K1R7X7
Nature of Requirements:
CSC RADIO INFRASTRUCTURE UPGRADE PROGRAM
21120-124776/B
Anand, Ricky
Telephone No. - (819) 956-1075
Fax No. - (819) 956-0636
Advance Contract Award Notice
1. General
An Advance Contract Award Notice (ACAN) is a public notice
indicating to the supplier community that a department or
agency intends to award a contract for goods, services or
construction to a pre-identified supplier, thereby allowing
other suppliers to signal their interest in bidding, by
submitting a statement of capabilities.
If no supplier submits a statement of capabilities that meets
the requirements set out in this ACAN, on or before the
closing date stated in the ACAN, the contracting officer may
then proceed with the award.
2. Security Requirement For Canadian Supplier
2.1 The Contractor must, at all times during the performance of
the Contract, hold a valid Designated Organization Screening
(DOS), issued by the Canadian Industrial Security Directorate
(CISD), Public Works and Government Services Canada (PWGSC).
2.2 The Contractor personnel requiring access to PROTECTED
information, assets or sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
2.3 The Contractor MUST NOT remove any PROTECTED information or
assets from the identified work site(s), and the Contractor
must ensure that its personnel are made aware of and comply
with this restriction.
2.4 The Contractor must comply with the provisions of the:
(a) Security Requirements Check List and security guide
(b) Industrial Security Manual (Latest Edition).
3. Requirement
Correctional Services Canada (CSC) has a requirement to upgrade
its Motorola Radio Communication legacy system installed at
its various institutions/sites throughout Canada. The
objective of this program is to upgrade the legacy radio system
to Advance Encryption Standard (AES).
Due to the software/hardware integration with existing Motorola
radio infrastructure at CSC facilities, and the national
requirement for the delivery of these specialized services,
PWGSC intends to issue a contract to Motorola Solutions Canada
Inc, the Original Equipment Manufacturer (OEM). This is to
ensure that the current functionality and features of the
radio communications system are maintained/enhanced, while the
overall legacy radio system is upgraded to the AES.
Currently, the legacy Motorola base-station system is supported
by the APCO-25 digital radio standard Common Air Interface
(CAI) and operates in clear and unencrypted mode. A reliable
and encrypted radio communications system throughout each CSC
institution and its immediate surroundings is required to
further enhance the safety and security of both staff and
inmates.
The Contractor will be required to provide the Engineering and
Project Management Services including training to carry out
the following work on "as and when" requested basis during the
contract period:
3.1 Conduct audits of CSC institutions/sites radio equipment and
infrastructure and submit Site Audit Reports providing details
as to which equipment needs to be replaced/upgraded to AES
in order to meet CSC's requirement on a site by site basis.
3.2 Upgrade Motorola firmware/hardware of remote digital line
controllers and interface units, base transceivers, and
console units. Provide upgraded AES radio system while
ensuring minimum downtime and conduct system acceptance
testing.
3.3 Provide French Graphical User Interface (GUI) on the main
consoles that must be able to communicate with other Motorola
end-user devices such as radios and terminals.
3.4 Provide Manuals, As-built drawings and pertinent
documentation for all equipment upgrades in both official
languages, as necessary.
3.5 Provide MCC Console Operator "Train the
Trainer"/Administrator training and training material to CSC
personnel for the new functionality of equipment in both
official languages, as necessary.
3.6 Provide MCC Dispatch Console Maintenance training and
training material to CSC personnel for the new functionality
of equipment in both official languages, as necessary.
3.7 Provide Customer Programming Software (CPS) and Key Variable
Loader (KVS) training and training material to CSC personnel
for the new functionality of equipment in both official
languages, as necessary.
3.8 Provide disposal services for the uninstalled equipment,
ancillaries, cables and conduits etc. as applicable, in
accordance with government's disposal guidelines.
4. Criteria for assessment of the Statement of Capabilities
Any interested supplier must demonstrate and substantiate by
way of a statement of capabilities that has the following
mandatory capabilities:
4.1 It has the technical knowledge and applied expertise of
Motorola's proprietary equipment that will be used to upgrade
AES radio infrastructure at CSC sites;
4.2 It is authorized by Motorola to further develop and upgrade
Motorola's proprietary radio infrastructures that were
originally installed at CSC sites by Motorola;
4.3 It is authorized by Motorola to upgrade proprietary firmware
such that the legacy components are compatible with the new
components that will be installed to achieve AES;
4.4 It is capable of delivering a complete solution from
definition to implementation phase to final delivery stage
with minimal disruption and downtime;
4.5 It has the technical expertise and manpower to visit CSC
sites from coast to coast to define and deliver the solutions
on "as and when requested basis";
4.6 It has following capabilities:
· System Design and Development
· On-Site System Installation experience including the
requirements relating to conduit, space, power, power wiring
and cabling
· System Testing and Quality Assurance
· System Maintenance and Support
· Training personnel on Motorola's radio infrastructure
4.7 It is financially capable to undertake and deliver this
program.
4.8 It is capable of delivering all aspects of the requirements
listed under Para 3 of this document;
4.9 It has carried out similar work in the recent* past for its
other customers, whereby it has successfully installed
Motorola's proprietary equipment and delivered fully upgraded
and operational AES radio infrastructure.
Note: Recent is defined as in the last five years.
5. Trade agreements and/or other obligations
This procurement is excluded from the following Trade
Agreements:
NAFTA: The services required are related to FSC 5820 - GSIN
JI5820C, which are excluded in accordance with North American
Free Trade Agreement (NAFTA) Annex 1001.1b-2, Section B, Item
J;
WTO-AGP: The services required are excluded in accordance with
the World Trade Organization - Agreement on Government
Procurement (WTO-AGP) Appendix 1, General Notes 1(c);
CLCA: The Comprehensive Land Claims Agreements (CLCA) do not
apply because the delivery points do not fall within the
geographic areas covered by the CLCAs.
This procurement is subject to the Agreement on Internal Trade
(AIT):
The Agreement on Internal Trade applies to this procurement.
The limited tendering strategy is in accordance with Article
506.12. (a) as there is only one supplier who is able to meet
the requirements of the procurement. Specifically, in order to
ensure compatibility with existing installed radio
infrastructure, the services can be supplied by only a
particular supplier due to the Exclusive Rights of the supplier.
6. Government Contracts Regulations Exception and Limited
Tendering Reason
Canada intends to award this contract to Motorola Solutions
Canada Ltd as it has been identified as a Sole-source vendor
that can provide the services required.
Motorola Solutions Canada Ltd. is the Original Equipment
Manufacturer (OEM) and has the intellectual property rights
for the software, firmware and the legacy equipment that is
currently in service at CSC.
This meets the requirements for sole source procurement in
accordance with GCR, part 1, article 6(d), where only one
person/company is capable of performing the contract.
7. Ownership of Intellectual Property
There will not be any intellectual property (IP) developed
under this contract. Motorola holds the IP rights for its
equipment, software and firmware and the IP rights will reside
with Motorola.
8. Period of performance of the proposed contract
The contract period will be from the contract award date to 31
July 2015 and will have two option periods of one year each as
per following:
Option Period 1: 1 August 2015 to 31 July 2016
Option Period 2: 1 August 2016 to 31 July 2017
9. A cost estimate of the proposed contract
Total cost of this contract is estimated at $11,158,750.00 CDN,
HST Included.
10. Name and address of the proposed contractor
Motorola Solutions Canada Ltd.
360 Albert Street
Suite 1720
Ottawa, Ontario
K1R 7X7
Canada
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available
to provide the services and/or goods described herein, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date for a submission of a statement of
capabilities is on the covering page of this notice.
13. Inquiries and submission of statements of capabilities
Please submit statements of capabilities or inquiries to:
Mr. Ricky Anand
Public Works and Government Services Canada
Acquisitions Branch
Electronics, Munitions and Tactical Systems Procurement
Directorate
Defence Communications Division (QD)
11 Laurier Street
Place du Portage, Phase III, 8C2
Gatineau, Quebec, Canada K1A 0S5
Telephone: (819) 956-1075
Facsimile: (819) 956-0636
E-mail: R••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.
Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
