MPMCT Project - Projet TCGPM

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Please see the attached document for additional information /
Tables.

Military Personnel Management Capability Transformation (MPMCT)
Project

1) Purpose

The purpose of this notice is to update industry on the status
of the MPMCT Project and its proposed procurement approach.

2) MPMCT Requirement Overview:

The Department of National Defence (DND) has a requirement for
the implementation of a modern, flexible and integrated Military
Personnel Management (MPM) capability, encompassing Human
Resources (HR) and Payroll for the Canadian Forces (CF). This
requirement flows from the Canada First Defence Strategy and
involves developing a modern regulatory and policy framework,
transforming MPM business processes and implementing a modern,
integrated Information Management system based on the Commercial
Off-The-Shelf Enterprise Resource Planning (ERP) software,
Oracle PeopleSoft.

The MPMCT Project has been established to manage this
implementation. The MPMCT Project is using a cyclical project
delivery methodology that allows for a continuing program of
project reviews, with status and performance assessments (and Go
/ NoGo decision points) at the end of each cycle or gate.

Figure 1 below depicts the MPMCT Project approval cycles as
proposed to and approved by Treasury Board (TB). The MPMCT
Project is currently in Cycle 1. The number and scope of the
Cycles beyond Cycle 1 are subject to change as a result of the
development of the MPM Implementation Strategy and Plan being
produced in Cycle 1.

The MPMCT Project Scope is defined as the delivery of an
integrated MPM Solution for HR and payroll, including:

a. Transforming DND/CF business that supports the delivery of HR
and payroll services, including: policy transformation; business
process re-engineering and training that are aligned with
Canada's HR Business Solution Project; and the Canada Payroll
Administration Model;

b. Configuring and implementing Oracle PeopleSoft that replaces
legacy CF HR and payroll applications;

c. Modernization of supporting Information Technology (IT)
infrastructure (in conjunction with Shared Services Canada
(SSC));

d. Migration of data from legacy applications into the MPM
Solution.

e. Developing and integrating interfaces between the MPM
Solution and other Canadian Government Departments that require
CF HR and payroll information;
and

f. Transitioning the MPM Solution into an in-service state.

3) MPMCT Status Update:

The MPM Implementation Strategy and Plan has defined the scope
of cycles beyond Cycle 1 as follows:

a. Cycle 2 - Create a core MPM application by moving existing HR
applications that are currently operating on PeopleSoft V7.5
(specifically HRMS 7.5 and CFRIMS) onto PeopleSoft V9.1 with
minimal business transformation.

b. Cycle 3 - This cycle is composed of three sub-cycles:

i) Introduce significant business transformation by updating the
core MPM application by re-implementing the capabilities of
PeopleSoft V9.1 while minimizing customizations;

ii) Implement the Payroll North America module of PeopleSoft
V9.1 into the core MPM application; and

iii) Introduce further business transformation by implementing
selected MPM functions into the core MPM application on a
priority basis, and possibly, upgrading the core MPM application
to PeopleSoft V9.2.

An Integrated Project Team (IPT) concept has been established as
part of the MPMCT Project delivery concept. An IPT is a cohesive
integrated team comprised of Canada and industry professionals
that delivers business benefits through business transformation
and IM/IT solutions. The MPMCT IPT is composed of DND/CF and
contractor organizations brought together into a single project
team structure led by the MPMCT Project Manager.

To support the MPMCT IPT, the professional services that will be
required are as follows:

a. A Solution Integrator (SI) who will provide the professional
services necessary to support the development of the MPM
solution in Cycle 3, including, but not limited to, ERP
application development and integration, business process
transformation, information integration and data migration;

b. Business Change Management (BCM) support for activities in
all cycles such as Organizational Change Management,
Communications Management and Project Outcomes Management. BCM
is defined as the processes and techniques used to manage the
people-side of business change in order to achieve the required
business outcomes, and to ensure the solution delivery meets
stakeholder expectations;

c. Project management resources to augment departmental staff in
the Project Management Office (PMO) and related control
processes in all cycles.

d. Functional and technical resources to support activities in
Cycle 1 and 2 and for other project requirements as determined
by the MPMCT Project.

To address each requirement, Canada is currently contemplating
publishing individual Request for Proposals (RFPs). At this
time, Canada plans to tender separate RFPs to pre-qualified
Government of Canada Standing Offer or Supply Arrangement
Holders to meet all requirements except for the SI. The specific
Government of Canada Standing Offer or Supply Arrangement under
which these RFP's will be published has not yet been determined.
For the SI requirement, Canada plans to publish a separate
competitively tendered RFP via MERX. Canada is intending full
consultation with industry, including issuing an LOI and a draft
RFP, for this requirement.

Canada is still determining its needs with regards to conflict
of interest clauses between individual requirements for
professional services. Canada is currently contemplating
awarding three separate contracts (PMO, BCM and SI) on a
mutually exclusive basis from one another.

Canada is planning to exercise its rights under current
unrelated Government of Canada contracts to address its MPMCT
software licensing needs.

4) Next Steps:

Industry is reminded that the MCMPT requirements and the
associated procurement approach continue to be under development
and therefore subject to change at Canada's sole discretion.
Canada reserves the sole right to alter its procurement approach
for any associated MPMCT requirement. With this in mind, the
following target MPMCT Project RFP publication dates have been
provided for information purposes only:

Requirement Request For Proposal (RFP) Publications Date
Target
Solution Integrator (SI) Winter 2014
Business Change Management (BCM) Spring 2013
Project Management Office (PMO) Spring 2013
Functional and Technical Resources Various, Fall 2012 to Fall
2013

5) Enquiries Regarding the MPMCT Requirement:

On behalf of DND, the Public Works and Government Services
Canada (PWGSC) employee indicated below has been designated as
the "Contracting Authority" procurement lead for the MCMPT
requirement. To ensure the integrity of the procurement process,
all enquiries and other communications regarding the MPMCT
procurement must only be directed to the Contracting Authority
as follows:

Contracting Authority:

Michael Randall
Health Services Projects Division (XF)
Special Procurement Initiatives Directorate
12C1, Place du Portage Phase III, Gatineau Québec K1A 0S5
Telephone: (819) 956-0338
E-mail: m••••••••@•••••.••.ca

This is not a bid solicitation, and as a result, Canada will not
necessarily respond to enquiries in writing or by circulating
answers to all potential suppliers. However, respondents with
questions regarding this notice may direct their enquiries to
the Contracting Authority identified above.

Copies of previously MERX published MPMCT Project information
(e.g. W8474-11MP01/A published 2010-09-08, W8474-11MPO1/B
published 2012-03-15, LOI W8474-11MP01/C published 2012-06-18,
LOI W8474-11MP01/D published October 29, 2012) can be obtained
by contacting the Contracting Authority directly.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.