MPMCT Project - Projet TCGPM

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
This Amendment is raised to extend the closing date of the
Letter of Interest (LOI) to July 12, 2013.

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Please see the attached document for additional information /
Tables.

Military Personnel Management Capability Transformation (MPMCT)
Project

1) Purpose

The purpose of this notice is to update industry on the status
of the MPMCT Project and its proposed procurement approach.

2) MPMCT Requirement Overview:

The Department of National Defence (DND) has a requirement for a
modern, flexible and integrated Military Personnel Management
(MPM) capability, encompassing Human Resources (HR) and Payroll
for the Canadian Armed Forces (CAF). This requirement flows from
the Canada First Defence Strategy.

The MPMCT Project has been established to manage the development
and delivery of a new MPM capability which involves developing a
modern regulatory and policy framework, transforming MPM
business processes and implementing a modern, integrated
Information Management system based on the Commercial
Off-The-Shelf Enterprise Resource Planning (ERP) software,
Oracle PeopleSoft. The new MPM capability is to be called
"Guardian".

As proposed to and approved by Treasury Board, the MPMCT Project
is using a cyclical project delivery methodology that allows for
a continuing program of project reviews, with status and
performance assessments (and Go / NoGo decision points) at the
end of each cycle. The MPMCT Project has also developed an
initial project implementation strategy which proposes four
Releases for Guardian. Figure 1 below depicts relationship
between the MPMCT Project approval cycles and the four Releases
of Guardian. The MPMCT Project is currently in Cycle 1. The
number and scope of the Cycles beyond Cycle 1 are subject to
change as a result of the finalization of the project
implementation Strategy being produced in Cycle 1.

Please see the attached document for Figure 1 - MPMCT Project
Approval Cycles

The MPMCT Project Scope is defined as the delivery of Guardian,
which includes:

a. Transforming DND/CAF business that supports the delivery of
HR and payroll services, including: policy transformation;
business process re-engineering and training;

b. Configuring and implementing Oracle PeopleSoft that will
replace legacy CAF HR and payroll applications;

c. Modernization of supporting Information Technology (IT)
infrastructure (in conjunction with Shared Services Canada
(SSC));

d. Migration of data from legacy applications into Guardian.

e. Developing and integrating interfaces between Guardian and
other Canadian Government Departments that require CAF HR and
payroll information; and

f. Transitioning Guardian into an in-service state.

3) MPMCT Status Update:

The current implementation strategy has defined the four
Releases for Guardian as follows:

a) Release 1 - The migration of the two existing applications,
the military Human Resource Management System (HRMS 7.5) and
Canadian Forces Recruiting Information Management (CFRIMS), that
are currently operating on Oracle PeopleSoft V7.5 to a single
instance of Oracle PeopleSoft V9.1 which will be the Initial
Operating Capability of Guardian;

b) Release 2 - The re-configuration of Guardian with a view to
minimize customizations, and possibly, upgrading Guardian to
Oracle PeopleSoft V9.2.

c) Release 3 - The integration of the Oracle PeopleSoft Payroll
North America module into Guardian; and

d) Release 4 - The implementation of selected MPM functions into
Guardian on a priority basis.

An Integrated Project Team (IPT) concept has been established as
part of the MPMCT Project delivery concept. An IPT is a cohesive
integrated team comprised of Canada and industry professionals
that delivers business benefits through business transformation
and IM/IT solutions. The MPMCT IPT is composed of DND/CAF and
contractor organizations brought together into a single project
team structure led by the MPMCT Project Manager.

To support the MPMCT IPT, the professional services that will be
required are as follows:

a) A Solution Integrator (SI) to provide the professional
services required to support the development and implementation
of Release 2 through Release 4 of Guardian, including, but not
limited to, ERP application development and integration,
business process transformation, information integration and
data migration;

b) Business Change Management (BCM) support for activities in
all project cycles such as Organizational Change Management,
Communications Management and Project Outcomes Management. BCM
is defined as the processes and techniques used to manage the
people-side of business change in order to achieve the required
business outcomes, and to ensure the solution delivery meets
stakeholder expectations; and

c) Project management resources to provide support services to
departmental staff in the Project Management Office (PMO) and
related control processes in all project cycles.

There are additional requirements for functional and technical
resources to support activities in all project cycles and for
other project requirements as determined by the MPMCT Project.
These include, but are not limited to, the HRMS Technical
Upgrade resources to provide the professional services required
to provide support service to DND staff in the development and
implementation of Release 1 of Guardian.

To address each requirement, Canada is currently contemplating
publishing individual Request for Proposals (RFPs). At this
time, Canada is contemplating publishing four main solicitations
(i.e. SI, PMO, BCM and the HRMS Technical Upgrade). Canada plans
to tender separate RFPs to pre-qualified Government of Canada
Standing Offer or Supply Arrangement Holders to meet all
requirements, except for the SI.

Canada contemplates publishing the HRMS Technical Upgrade, BCM
and PMO requirements under the Government of Canada Task-Based
Informatics Professional Services (TBIPS) Supply Arrangement.

For the SI requirement, Canada plans to publish a separate
competitively tendered RFP via GETS. In addition, Canada is
intending full consultation with industry prior to releasing the
SI RFP, including issuing a Letter of Interest and a Request For
Information.

For Other Functional and Technical Resources requirements,
Canada has not yet determined which Government of Canada
Standing Offer or Supply Arrangement any resulting RFP's will be
published under.

Canada is still determining its needs with regards to conflict
of interest clauses between individual bid solicitation
requirements for professional services. Specific conflict of
interest requirements will be addressed in each individual RFP
as applicable.

Canada is planning to exercise its rights under current
unrelated Government of Canada contracts to address its MPMCT
software licensing needs.

4) Next Steps:

Industry is reminded that the MCMPT Project requirements and the
associated procurement approach continue to be under development
and therefore subject to change at Canada's sole discretion.
Canada reserves the sole right to alter its procurement approach
for any associated MPMCT Project requirement. With this in mind,
the following target MPMCT Project RFP publication dates have
been provided for information purposes only:

Requirement Request For Proposal (RFP) Publications Date
Target
Solution Integrator (SI) Spring/Summer 2014
HRMS Technical Upgrade Summer/Fall 2013
Business Change Management (BCM) Spring 2013
Project Management Office (PMO) Spring/Summer 2013
Other Functional and Technical Resources Various Fall 2013

5) Enquiries Regarding the MPMCT Requirement:

As indicated above, Canada has identified multiple individual
procurement requirements under the MPMCT Project. A separate
Contracting Authority (either DND or PWGSC, as applicable) has
been designated as the procurement lead for each MPMCT Project
procurement requirement. To ensure the integrity of the
procurement process, all enquiries and other communications
regarding each applicable MPMCT Project procurement requirement
must henceforth only be directed to the indicated Contracting
Authority, as follows:

(i) SI Contracting Authority:

Michael Randall
Business Transformation and Systems Integration Services
(BT&SIS) Division
Special Procurement Initiatives Directorate
Public Works and Government Services Canada
12C1, Place du Portage Phase III, Gatineau Québec K1A 0S5
Telephone: (819) 956-0338
E-mail: m••••••••@•••••.••.ca

Alternate: Jeremy Chapple, Delegate Contracting Authority
Business Transformation and Systems Integration Services
(BT&SIS) Division
Special Procurement Initiatives Directorate
Public Works and Government Services Canada
12C1, Place du Portage Phase III, Gatineau Québec K1A 0S5
Telephone: (819) 956-1004
E-mail address: j••••••••@••••••••.••.ca

(ii) HRMS Technical Upgrade Contracting Authority:

Jeremy Chapple
Business Transformation and Systems Integration Services
(BT&SIS) Division
Special Procurement Initiatives Directorate
Public Works and Government Services Canada
12C1, Place du Portage Phase III, Gatineau Québec K1A 0S5
Telephone: (819) 956-1004
E-mail address: j••••••••@••••••••.••.ca

Alternate: Michael Randall, Delegate Contracting Authority
Business Transformation and Systems Integration Services
(BT&SIS) Division
Special Procurement Initiatives Directorate
Public Works and Government Services Canada
12C1, Place du Portage Phase III, Gatineau Québec K1A 0S5
Telephone: (819) 956-0338
E-mail: m••••••••@•••••.••.ca

(iii) PMO Contracting Authority:

Jonah Dubé (956-0712)
Spécialiste en approvisionnements | Supply Specialist
Services professionnels en informatique - EL | Informatics
Professional Services-EL
Direction générale des approvisionnements | Acquisitions Branch
11 Laurier, Gatineau, Québec, K1A 0S5, Place du Portage III,
4C2-43
J••••••••@••••••••.••.ca