Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Janitorial Service CFB North Bay
W0135-141583/A
Choquette, Herb
Telephone No. - (613) 536-4874
Fax No. - (613) 545-8067
E-mail - H••••••••@••••••••.••.ca
1.2 Statement of Work
The Department of National Defence requires Janitorial Services,
including all labour, material and
equipment, for the buildings located at Canadian Forces Base
(CFB) North Bay, Ontario, Canada. The
services must be provided in accordance with Annex "A" -
Statement of Work attached hereto.
Period of the resulting Contract will be from 16 November 2015
to 15 November 2018 with Canada having
the irrevocable option of extending the Contract for two (2)
additional twelve (12) month periods to 15
November 2020.
Security Requirements
1. At the date of bid closing, the following conditions must be
met:
The Bidder must hold a valid organization security clearance as
indicated in Part 6 - Resulting
Contract Clauses;
2. For additional information on security requirements, bidders
should refer to the Industrial Security
Program (ISP) of Public Works and Government Services Canada
(http://ssi-iss.tpsgcpwgsc.
gc.ca/index-eng.html) website.
Mandatory Site Visit
It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have
been made for the site visit to be held at 9 Manston Crescent,
Hornell Heights, Ontario on September
23, 2015. The site visit will begin at 09:00 EDT, in the main
floor boardroom.
Bidders must communicate with the Contracting Authority no later
than September 18, 2015 to confirm
attendance and provide the name(s) of the person(s) who will
attend. Bidders will be required to sign
an attendance sheet. Bidders should confirm in their bid that
they have attended the site visit. Bidders
who do not attend the mandatory site visit or do not send a
representative will not be given an
alternative appointment and their bid will be declared
non-responsive. Any clarifications or changes to
the bid solicitation resulting from the site visit will be
included as an amendment to the bid solicitation.
Technical Evaluation
4.1.1.1 Mandatory Technical Criteria
Bidders must demonstrate their corporate janitorial experience
by:
1. providing details from up to a maximum of 3 janitorial
contact(s) which each have been
providing janitorial services for a minimum of 5 days per week,
over a minimum of 36 months
within the last 60 months (from this solicitation's closing
date);
2. providing details from up to a maximum of 3 janitorial
contract(s) that includes cleaning of
buildings with at least two of the following types of usages:
1. Exercise facility with either a pool, gymnasium, or fitness
centre;
2. Medical clinic;
3. Child daycare;
4. Offices;
5. Dining facility;
6. Accommodation building or hotel.
3. Providing details of up to a maximum of 3 janitorial
contracts that cumulatively include the
cleaning of a minimum of 20,000 square meters of floor area.
As a minimum, the details provided by Bidders must include the
following information for each janitorial
contract they are using to demonstrate the criteria above:
- Civic location of building;
- Start and end date of the janitorial contract;
- Company name, contact name and phone number of client(s);
- Types of usage of the areas cleaned;
- Total floor area cleaned.
(If information for more than three separate contracts is
provided; Canada will only evaluate the first
Three.)
Mandatory Financial Criteria
To be responsive the Bidder must:
Provide firm unit pricing for all of the items in accordance
with Annex "B", Basis of Payment, in Canadian currency.
Basis of Selection
A bid must comply with all requirements of the bid solicitation
to be declared responsive. The responsive
bid with the lowest evaluated price will be recommended for
award of a contract.
Certifications Required with the Bid
Bidders must submit the following duly completed certifications
as part of their bid.
Declaration of Convicted Offences
As applicable, pursuant to subsection Declaration of Convicted
Offences of section 01 of the
Standard Instructions, the Bidder must provide with its bid, a
completed Declaration Form
(http://www.tpsgc-pwgsc.gc.ca/ci-if/formulaire-form-en…),
to be given further consideration in
the procurement process.
Certifications Precedent to Contract Award and Additional
Information
The certifications and additional information listed below
should be submitted with the bid, but may be
submitted afterwards. If any of these required certifications or
additional information is not completed and
submitted as requested, the Contracting Authority will inform
the Bidder of a time frame within which to
provide the information. Failure to provide the certifications
or the additional information listed below
within the time frame provided will render the bid
non-responsive.
Integrity Provisions - List of Names
Bidders who are incorporated, including those bidding as a joint
venture, must provide a complete
list of names of all individuals who are currently directors of
the Bidder.
Bidders bidding as sole proprietorship, as well as those bidding
as a joint venture, must provide
the name of the owner(s). Bidders bidding as societies, firms or
partnerships do not need to
provide lists of names.
SECURITY REQUIREMENT FOR CANADIAN SUPPLIER:
1. The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer,
hold a valid Facility Security Clearance at the level of SECRET,
issued by the Canadian Industrial
Security Directorate (CISD), Public Works and Government
Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a
valid RELIABILITY STATUS or SECRET clearance, as required,
granted or approved by
CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior
written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List and security guide,
attached at Annex D.
(b) Industrial Security Manual (Latest Edition).
Contract Financial Security
1. The Contractor must provide one of the following Contract
financial securities for the duration of
the contract, within 30 calendar days after the date of Contract
award:
i. a performance bond form PWGSC-TPSGC 505 in the amount of
$300,000.00; or
ii. a security deposit as defined in clause E0008C in the amount
of $300,000.00.
Any bond must be accepted as security by one of the bonding
companies listed in Treasury Board
Contracting Policy, Appendix L, Acceptable Bonding Companies.
2. Security deposits in the form of government guaranteed bonds
with coupons attached will be
accepted only if all coupons that are unmatured, at the time the
security deposit is provided, are
attached to the bonds. The Contractor must provide written
instructions concerning the action to
be taken with respect to coupons that will mature while the
bonds are pledged as security, when
such coupons are in excess of the security deposit requirement.
3. If Canada does not receive the required financial security
within the specified period, Canada may
terminate the Contract for default pursuant to the Contract
default provision.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
