Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
CCGS Pachena Bay - Alongside Repair
The Statement of work is as follows:
a. The Canadian Coast Guard (CCG) requires a contractor to carry out the alongside repair for the Canadian Coast Guard Ship CCGS Pachena Bay. The Work must be conducted in accordance with the associated Technical Specifications detailed in the Statement of Work; Inspections, Tests and Trials; and Project Management Services attached as Annexes A, D and E. For specifications, drawings, test sheets, annexes and appendices, bidders must contact the Contracting Authority.
b. The Contractor must carry out any approved unscheduled work not covered in paragraph a. above.
Work must commence and be completed as follows:
Commence: November 2, 2021;
Complete: December 7, 2021.
By submitting a bid, the Bidder certifies that they have sufficient material and human resources allocated or available and that the above work period is adequate to both complete the known work and absorb a reasonable amount of unscheduled work.
Sourcing Strategy
The sourcing strategy related to this procurement will be limited to suppliers in the area of Origin of the vessel, in accordance with the PWGSC Supply Manual Article 3.170.10(b). This procurement is subject to CFTA and is exempt from CETA Chapter 19 Annex 19-7(1.a), and from the WTO-AGP (see Annex 4).
Optional Vessel Viewing
It is recommended that Bidders who intend to submit a bid participate in a sister ship vessel viewing. vessels Cadboro Bay or Florencia Bay will be available for viewing.
With extended health and safety protocols in place, vessel viewings will be conducted one Bidder at a time during scheduled appointments in Sidney, BC on September 14, 2021 to September 16, 2021 between 9:00 a.m. and 3:00 p.m. (local time).
Appointments will be scheduled on a first come, first serve basis.
No more than 3 representatives of a Bidder, including their planned subcontractor representatives, may attend any given scheduled appointment. Physical distancing practices must be followed at all times in accordance with provincial and federal regulations and protocols, and as further instructed by Canada’s representatives. Note that participants may be subject to screening for COVID-19 symptoms. Any participant deemed to be exhibiting symptoms will not be granted site access.
The time allocated to each appointment includes the duration of the vessel viewing and the time required to walk to the vessel from the designated meeting location after any symptom and security screenings. All participants will be required to immediately disembark the vessel upon the termination of the allocated duration of the appointment and proceed to the designated site exit.
Bidders must submit their appointment request by e-mailing the Contracting Authority the name(s) of the planned participants by 11:59 a.m. (Pacific Standard Time) on September 13, 2021. The Bidder will then be assigned an appointment, advised of any personal protective equipment requirements, and logistical details.
Optional Bidders' Conference
It is recommended that Bidders who intend to submit a bid participate in the Bidders’ Conference.
The Bidders’ Conference will be held via teleconference at 1:00 p.m. (Pacific Standard Time) on September 17, 2021. Registered participants will be provided logistical details.
Bidders are requested to register the individuals who will be attending the Bidders’ Conference by
e-mailing the Contracting Authority. The Bidders’ Conference will be cancelled if no Bidders register by 3:00 p.m. (Pacific Standard Time) on September 16, 2021.
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IMPORTANT NOTICE TO SUPPLIERS RE. BID SUBMISSION REQUIREMENTS
Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Pacific Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority.
Suppliers are required to submit bids electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.
To use epost Connect to submit your bid, or to get more information on its use, please send an email to the Pacific Region Bid Receiving Unit's generic address at T••••••••@••••••••.••.ca
Bids will not be accepted if emailed directly to this email address.
Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.
Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult BuyAndSell.gc.ca.
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Preliminary Notification
Pending the completion of the bid evaluation process, each Bidder will be notified of its preliminary ranking within 5 working days of the solicitation closing date. The notification will be made by e-mail by the Contracting Authority.
Debriefings
Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
