Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
RMSO - FOOD PRODUCTS
E6VIC-120005/A
Kobenter, Hélène
Telephone No. - (250) 363-3404 ( )
Fax No. - (250) 363-3344
Request for Regional Master Standing Offer(s) (RMSO) for the
supply and delivery including offloading of various quantities
of food items to kitchens and ships of various Federal
Government Departments and Agencies located within the Pacific
Region, British-Columbia, Canada on an "as and when requested"
basis.
The period of the Standing Offer(s) is for 6 months from
01-Jun-2012 to 30-Nov-2012 with the option to extend the
Standing Offer by two (2) additional 6-month periods (Extension
1 = 01-Dec-2012 to 31-May-2013; Extension 2 = 01-Jun-2013 to
30-Nov-2013) under the same conditions.
The requirement is divided into three (3) delivery zones.
Offerors may submit an offer for one, two, or all three zones:
Zone 1: Capital Regional District and Nanaimo
Zone 2: North of Nanaimo, Vancouver Island
Zone 3: Greater Vancouver Regional District and Lower Mainland
The requirement is divided into eight (8) food categories as
detailed below. Offerors may submit an offer for only one or
more food categories within each delivery zone. If Offerors
want to deliver to multiple zones, the same pricing must apply.
Offers for each zone and each food category will be evaluated
separately.
The total estimated annual expenditure of $12,000,000.00 CAD is
expected to be distributed as follows:
Annex B - Meat and Poultry $3,700,000.00
Annex C - Fish $1,200,000.00
Annex D - Bread and Bakery Products $300,000.00
Annex E - Dairy Products $1,300,000.00
Annex F - Eggs $200,000.00
Annex G - Fresh Fruit & Vegetables $1,400,000.00
Annex H - Frozen Fruit & Vegetables $700,000.00
Annex I - Miscellaneous Groceries (Retail and Institutional
Packs) $3,200,000.00
Above noted estimated annual expenditure does not represent a
commitment by Canada and is only an estimation of the potential
value of all call-ups which may be placed by the Identified
Users against the Standing Offer.
(2) Food annexes are separate attachments in Microsoft Excel
format that must be downloaded directly from GETS/MERX at
www.merx.com
Offerors must submit firm FOB Destination pricing for a minimum
70% of the food items specified in each of the food category
selected by the Offeror to be given further consideration.
Offerors may also submit a firm percentage (%) discount offered
for the miscellaneous food items not specified in the food
annexes. The miscellaneous items must remain within the same
food category and delivery zone for which the offeror holds a
Standing Offer.
Offerors are responsible for providing pricing as per the unit
of issue requested. Failure to do so may render the Offer
non-responsive and given no further consideration.
Financial offers for each food category will be evaluated using
an aggregate total for a representational basket of food items
identified by asterisk "*".
Prices submitted at time of bid closing must be firm for the
entire period of the standing offer, unless otherwise specified.
Offerors who have been issued a standing offer will receive the
opportunity to submit price refreshers in accordance with the
terms and conditions detailed in the solicitation document.
Minimum order quantities will be not be accepted and will render
the bid non-responsive.
The RFSO includes provisions for volume discount pricing. Food
purchases exceeding the individual call-up limitation specified
in the Standing Offer will be competed amongst Offerors that
have been issued a standing offer for the applicable food
categories and delivery zones.
The three (3) responsive offers with the lowest evaluated
aggregate price for each food category and for each delivery
zone will be recommended for issuance of a Standing Offer.
Canada intends to issue a maximum of three (3) standing offers
per food category and per delivery zone. The solicitation
process could result in the award of up to 72 standing offers.
The financial limitation of the Standing Offers will be prorated
to the period of the standing offer and equally divided amongst
the successful Offeror(s) using the above mentioned estimated
annual expenditures per food category and per delivery zone.
An OFFERORS' CONFERENCE will be held at the PWGSC office at 1230
Government Street, 4th Floor, Victoria BC V8W 3X4 on April 24,
2012. The conference will begin at 1:00PM PDT. The scope of the
requirement outlined in the Request for Standing Offers (RFSO)
will be reviewed during the conference and questions will be
answered. It is recommended that offerors who intend to submit
an offer attend or send a representative. Offerors are
requested to communicate with the Standing Offer Authority
before the conference to confirm attendance. Offerors should
provide, in writing, to the Standing Offer Authority, the name
of the person(s) who will be attending and a list of issues they
wish to table at least five (5) working days before the
scheduled conference. Any clarifications or changes to the RFSO
resulting from the offerors' conference will be included as an
amendment to the RFSO. Offerors who do not attend will not be
precluded from submitting an offer.
The requirement is subject to the provisions of the World Trade
Organization Agreement on Government Procurement (WTO-AGP), the
North American Free Trade Agreement (NAFTA), and the Agreement
on Internal Trade (AIT).
This PWGSC office provides procurement services to the public in
English.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
