REQUEST FOR STANDING OFFER
Solicitation #: F5211-170762
Closing Date: May 16, 2018
Closing Time: 2:00 PM (Atlantic Standard Time)
This requirement is for the Department of Fisheries and Oceans (DFO).
Title: Standing Offer for Building Automated Control and Delta Direct Digital Control Service and Repair at the Pacific Biological Station Nanaimo, BC.
OBJECTIVES OF THE REQUIREMENT
To provide the full range of optimization, programming, repair, and service of control system components and systems. To ensure that the most efficient and reliable operation of the Delta Digital Control (DDC) is maintained to meet program and building system requirements.
BACKGROUND
The Pacific Biological Station is a renowned centre for scientific research encompassing several facilities including laboratories, aquaculture buildings, cold rooms, computer networks, ammonia chiller plant, library, and warehouse spaces. The complex is situated on a 14 acre site with primary office facilities consisting of an 1828 m2 four storey building and a 935 m2 three storey building. The site also has a four storey 5714 m2 laboratory wing and separate single storey 650 m2 aquaculture building. Subsidiary buildings include a salt water pump house supplying research sea water at flows up to 600 GPM, an ammonia chiller plant building, and out buildings of 13,234 m2 total area. Refrigeration facilities include an industrial 816kW ammonia chiller plant, walk-in freezer storage rooms, cold rooms, ultra-cold freezers, and commercial refrigerators. Air conditioning units are primarily air source heat pumps and multiple roof top units. All building HVAC and program process systems are controlled and monitored by a proprietary Delta DDC system. This proprietary system is solely serviced by a service provider authorized by Delta Controls Ltd. The DDC system consists of control panels, processors, displays, actuators, Building Automated Control Network (BACNET), programming, and various sensors. All Delta DDC components work within an automated network to monitor and adjust building ventilation and heating systems, ammonia refrigeration systems, and process systems for science programs.
PERIOD OF STANDING OFFER
The period for making call-ups against the Standing Offer is from Standing Offer Award to January 31, 2022, with 1 option to extend the Standing Offer for an additional one year period.
OPTIONAL SITE VISIT
It is recommended that the Offeror or a representative of the Offeror visit the work site. Arrangements have been made for the site visit to be held at the Pacific Biological Station Nanaimo, 3190 Hammond Bay Road, Nanaimo B.C. V9T 6N7 on April 25th 2018. The site visit will begin at 10:00 AM PST in the Taylor Building Breezeway.
Personnel security screening is required prior to gaining authorized access to sites. The Offeror’s Company Security Officer (CSO) must ensure that their representative(s) hold a valid security clearance at the required level for the site visit. Failure to comply with the security requirements will result in the representative(s) being denied access to the site.
Offerors must communicate with the Contracting Authority no later than 10:00 AM AST (Atlantic Time) two (2) days prior to the scheduled visit to confirm attendance and provide the name(s) of the person(s) holding a valid security clearance at the required level, who will attend. Offerors who do not confirm attendance and who do not provide the name(s) of the person(s) who will attend as required will not be allowed access to the site.
Offerors will be requested to sign an attendance sheet. No alternative appointment will be given to Offerors who do not attend or do not send a representative. Offerors who do not participate in the visit will not be precluded from submitting a bid. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
SECURITY
The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer/Supply Arrangement, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
MANDATORY REQUIREMENTS
Offers will be evaluated in accordance with the mandatory evaluation criteria as detailed in the RFSO. Offerors’ offers must clearly demonstrate that they meet all Mandatory Requirements for the offer to be considered for further evaluation. Offers not meeting the mandatory criteria will be excluded from further consideration.
SELECTION METHOD
An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest evaluated price will be recommended for issuance of a standing offer.
Enquiries regarding this RFP requirement are to be submitted in writing to the following:
Nancy Paquette
A/Senior Contracting Officer
Materiel and Procurement Services
Fisheries and Oceans Canada
301 Bishop Drive
Fredericton (NB) E3C 2M6
Email: D••••••••@•••••••.••.ca
