Commissioning services in Support of Defence Research and Development Canada Ottawa Research Centre
Shirley’s Bay Campus (SBC), Ottawa, ON
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a a request for proposals.
In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform consultants of an upcoming contract opportunity at Shirley’s Bay Campus, Ottawa, ON.
The purpose of this APN is to allow consultants to assess their capacity and interest in participating, and to prepare adequately for the potential solicitation process, notably by initiating any necessary steps.
This is a preliminary notice regarding a potential contract, which includes security requirements. The purpose of this APN is to allow interested consultants to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable).
Please note that there is no guarantee that this contract will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process.
Description of the Project and Services
It is anticipated that the following solicitation will proceed as noted below. This is conditional on the contract receiving approval to proceed from DND.
Contract Number: 86137
Title: Commissioning services in Support of Defence Research and Development Canada (DRDC) Ottawa Research Centre
Approximate Estimate: $4M
Anticipated Posting: Spring/Summer 2026
Description: The objective is to hire a consultant to provide commissioning services for building systems and specialty systems (mechanical, electrical, envelope, roof, fire alarm, Security Systems, telecom etc.) to support Defence Research and Development Canada in National Capital Regions Ottawa Site Office
Contract Award and Anticipated Security Requirements
To be eligible for contract award, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is FACILITY SECURITY CLEARANCE (FSC) at the level of SECRET
Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing consultants early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants that intend to submit a proposal for this project and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requireme…
In their sponsorship request application to DCC, consultants are asked to quote the following information, among other things:
Advance Procurement Notice (APN) number (Project number on the MERX notice);
Contract number 86137; and
Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a consultant :
has started the sponsorship process prior to the solicitation (Contract number listed on their request for sponsorship) being advertised on MERX,
has met all the material requirements of the sponsorship request package, and
has submitted a proposal
DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: I••••••••@•••••••.••.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Priscille Vumi
Team Leader, Contract Services
Defence Construction Canada
343-596-6289
p••••••••@•••••••.••.ca
Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
