Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
VFA Canada Incorporated
Suite 400
4211 Kingsway
Burnaby British Columbia
Canada
V5H1Z6
Nature of Requirements:
Please Note, for any additional information regarding this ACAN or to
obtain copy of the criteria for assessment of the statement of
capabilities, please contact the following Contracting Authority:
Ivy Pui
819-956-1560
i••••••@••••••••.••.ca
THE ACAN IS FOR THE PROVISION OF AN INTEGRATED CAPITAL PLANNING AND
MANAGEMENT OFF-PREMISE SOFTWARE SOLUTION (CPMOSS) - VFA.FACILITY
PLATFORM
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or co
nstruction to a pre-identified supplier, thereby allowing other
suppliers to signal their interest in bidding, by submitting a
statement of capabilities. If no supplier submits a statement of
capabilities that meets the requirements set out in the ACAN, on or
before the closing date stated in the ACAN, the contracting officer may
then proceed with the award to the pre-identified supplier.
DEFINITION OF REQUIREMENTS FOR THE DEPARTMENT OF FISHERIES AND OCEANS
(DFO)
DFO requires a Capital Planning and Management Off-Premise Software
Solution (CPMOSS), off the shelf software that can act as a central
repository of facility information populated with data which originates
from an integrated building condition assessment methodology for
consistency, quality and data integrity. The CPMOSS will serve as a
central source of facility information, accessible across the
organization. This data is based on the cost to remediate, asset
condition, lifecycle of components, and renewal needs. CPMOSS allows
DFO to:
- Determine the impact of different levels of funding using embedded
costing scenario analysis tools that meet both short and long term
capital planning needs for forecasting, estimating and prioritization capabilities;
- Prioritize capital needs by creating multi-year budgets based on
organization wide priorities and strategies;
- Access dashboards and reports that provide analytics on key
indicators and graphic views of the portfolio condition;
- Accurately estimate renewal needs.
DFO requires the Supplier to perform on-site condition assessments of
buildings (for example but not limited to: Laboratories, Coast Guard
Bases, Search and Rescue Stations, Marine Communication and Traffic
Service Centres, Warehouses), works (for example but not limited to:
dams, weirs, bridges and culverts, fishways, roads, helicopter landing
pads, walkways), marine infrastructure (for example but not limited to:
wharves (fixed and floating), breakwaters (fixed and floating) and to
insert the resulting information and data into the Capital Planning and
Management software database.
CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
Any interested supplier must demonstrate by way of a statement of
capabilities that their product and services meet the following
requirements:
Essential requirements:
M01.
The CPMOSS proposed to meet this requirement must be "off-the-shelf",
meaning that each component of software is commercially available and
requires no further research and development and is part of an existing
product line with a field-proven operational history (that is, it has
not simply been tested in a laboratory orexperimental environment).
M02.
The CPMOSS must enable, deliver and support the functionality to record
the condition of capital asset and their replacement values in Canadian
dollars
M03.
The CPMOSS must enable, deliver and support the functionality to record
the associated building systems/elements life expectancies, remaining
life, and renewal and remedial costs.
M04.
The CPMOSS must enable, deliver and support the functionality to be
able to build "what-if scenarios" that demonstrate the impact of
different funding levels.
M05.
The CPMOSS must enable, deliver and support the functionality to have
the ability to identify the risks (e.g. risks associated with not
addressing critical infrastructure needs) associated with different
levels of investment at DFO facilities.
M06.
The CPMOSS must enable, deliver and support the functionality to be
able to allow for the prioritization of limited budgets based on the
most critical documented requirements.
M07.
The CPMOSS must enable, deliver and support the functionality to be
able to benchmark the progress of targeted investment and their impact
on the overall condition of DFO facilities.
M08.
The CPMOSS must enable, deliver and support the functionality to be
able to record detailed financial information regarding RP’s deferred maintenance backlog, and help RP integrate ongoing sustainability (with re
spect to asset condition) into the capital planning process.
M09.
The CPMOSS must enable, deliver and support integrated Uniformat ll
Categories (levels 1 to 4) to classify building systems and elements;
use RS Means (or other industry standard estimating tool) with
selectable City Cost Index (CCI) for system, labour and material cost
data, including Green Building category line items and; use lifecycle
data from the Building Owners and Managers Association (BOMA). The
CPMOSS must have the ability for user adjusted labour and materials
costing and lifecycle time periods. Current Replacement Value (CRV)
calculation must be available as both the cost of all system CRV's
within an asset or from an imbedded cost per square meter calculation.
M010.
The CPMOSS must enable, support and deliver a library of building and
system model templates to allow rapid calculation of accurate CRVs.
User adjustment of costs and lifecyle data must be available. These
must be automatically updated in the software when the standards are
updated.
M011.
The CPMOSS must enable, supportand deliver the functionality to
provide dynamic cost estimating feature (with appropriate data entry
fields), allowing for annual updates to labour and materials costs as
well as custom costs. The analysis must take into account all soft
costs and all other adjustment that are factored in by the CMPOSS
Software for calculation of asset CRVs, and deficiencies, deferred
maintenance, and renewal costs and allow for inflation.
M012.
The CPMOSS must enable, support and deliver the functionality to
include the ability to automatically generate the industry-standard
benchmark Facility Condition Index (FCI), and System Condition Index
(SCI). The CPMOSS must be configurable to allow the user to include or
exclude: overhead costs, deferred maintenance, deficiencies and asset
and system renewals. It must provide funding scenarios that include all
capital needs or only capital needs that contribute to the FCI
calculation.
M013.
The CPMOSS must enable, support and deliver the functionality to
include a Capital Funding Scenario analysis tool to project long-term
costs and graphically explore the impact of different funding
strategies. The CPMOSS must not limit the number of scenarios that can
be created by the user. TheCPMOSS must have the ability to allow the
user to view all results overlaid together in graphical, chart or other
formats.
M014.
The CPMOSS must enable, support and deliver the functionality to
provide the capability to create any number of multi-year Capital
Budget Scenarios based on organization-wide priorities and strategies.
Prioritization process is the Analytical Hierarchy Process (AHP)
methodology with Factors and Criteria selected by the user. The
ranking is accomplished through a pair-wise analysis used in the AHP
approach. The CPMOSS must not limit on the number of budget scenarios
or ranking strategies that can be created by the user.
M015.
The CPMOSS must enable, support and deliver the display of Asset
locations on a map through "GIS Coordinates" that is preferably based
on ESRI ArcServer mapping software and must include a map-based
interface, providing users with an intuitive interface for navigating
to specific Assets and seeing Assets in their geographic context. The
GIS capability must provide the ability for users to select individual
Assets on the map to display key Asset statistics, and directly
navigate to the Asset’s detail records.
M016.
The CPMOSS must enable, support and deliver a reporting and query tool
for rapid access to the data to support capital planning decisions.
Reporting tool must be capable of producing data queries and
presentation reports. It must have an extensive library of standard
reports that fully meet requirements as well as the ability for the
user to construct custom reports using a drag and drop type interface.
It must have the ability to embed graphics and photographs and include
live drill down capabilities in the graphics or tables. The reporting
must have the ability to output reports and other information in user
defined spreadsheet, list and graphical formats exportable to various
analysis presentation and document software including, but not limited
to: MS Excel, MS Word,MS Powerpoint, MS Project and PDF.
M017.
The CPMOSS must enable, support and deliver the functionality for users
to have the capability to create custom dashboards to summarize and
graphically display other information about the portfolio. All inquiry
and reporting functions must be completely user configurable and
definable. It must have the ability to create rankings with user
specified data and subsets of data along with filtering based on any
user defined variables within the database. The output of the
Prioritization & Budgeting tool must be a ranked list of all capital
needs. The CPMOSS must enable the user to run and save multiple
scenarios after applying timing overrides to the timing of the ranked
capital needs.
M018.
The CPMOSS must enable, support and deliver the functionality to
include a data exchange feature to allow users to easily exchange key
data about projects with other Financial or Enterprise systems that are
currently deployed throughout the organization (such as, but not
limited to: SAP, Maximo, TMA, Webworks, etc).
M019.
The implemented CPMOSS must support a mobile self-assessment and data
capture tool.
M020.
The CPMOSS must enable, support and deliver the functionality to
include dedicated, read-only dashboard view of key portfolio
information delivered to a desktop or mobile tablet, whereby the user
can search for assets based on user-defined criteria, view summary
statistics about a select group of assets, locate assets on a map using
Google Maps technology with thematic representation (e.g. colour coded
FCI makers/pins) and drill down into key asset information or
deficiencies details.
M021.
The CMPOSS Software must enable, support and deliver the capability to
associate drawings and photos with specific building records, assets,
rooms or requirements, and allow attachment of documents and links to
other sites and data sources. It must have a Capital Funding Scenario
analysis tool to project long-term costs and graphically explore the
impact of different funding strategies.
M022.
The CMPOSS Software must enable, support and deliver an Integrated
IBM’s Cognos Business Intelligence reporting engine that allows DFO to
create custom dashboards and reports to summarize and display
graphically information about DFO’s portfolio.
M023.
The supplier agrees to supply Canada with a CPMOSS that delivers,
allows and supports a secure, authenticated and trusted computing
environment locatedin Canada at all times; and that has, all
pre-production, production and post-production, in Canada, in a
Protected A environment; for at least a three years period of time.
M024.
The Supplier must provide a visual, non-destructive inspection and
review of existing building data and maintenance history. In addition
the Supplier must also identify current lifecycle condition of each
building and each buildings component systems (for example, roofing
systems, chilled water systems and fire suppression systems).
M025.
The Supplier must deliver services based on ASTM E2018-8 standards
adhering to Uniformat II and BOMA standards.
M026.
The Supplier must provide training services for authorized users in the
use of all software offered.
M027.
The Supplier must provide a program for gathering and utilizing input
from multiple stakeholders and must employ a statistical ranking method
that includes pair-wise comparisons.
M028.
The Supplier must provide post assessmentsupport that focuses on
detailed data at the requirement and project levels, where requirements
are closed out in the CPMOSS and new requirements are identified and
added on an "ad-hoc" basis.
Essential supplier requirements:
M029.
The Supplier must have at least 5 years of verifiable expertise in
performing asset condition assessments (including buildings, works, and
marine infrastructure). The supplier must be able to demonstrate in
depth knowledge of Canadian or other relevant standards for performing
asset condition assessments (including buildings, works, and marine infrastructure).
M030.
The Supplier must have minimum 5 years’ experience in collecting and
uploading data including recommended upgrades, detailed findings, and
photos of the observed condition of architectural, mechanical and
electrical systems into the CPMOSS upon completion of the condition
assessments.
M031.
The Supplier must provide technical support by telephone, web and
email.
M032.
The Supplier must aid in the import and export of any relevant data
into and out of the system to support ongoing DFO requirements.
M033.
The Supplier must be able to host the software in Canada and guarantee
an uptime of 99.5% minimum with access to the servers via HTTP and SSL
protocols and daily backups. Back up data must be located on a Canadian
site having a Recovery Time Objective of 48 hours and a Recovery Point
Objective of 24 hours or less.
M034.
The Supplier must have a Security Requirement of Protected A minimum
approved by the PWGSC Industrial Security Program.
M035.
The supplier must be able to provide, as a single service (not
subcontracted to another party), both the physical building condition
assessment together with the CPMOSS.
APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
This procurement is subject to the following trade agreement(s):
a. Agreement on Internal Trade (AIT);
b. North American Free Trade Agreement (NAFTA); and
c. World Trade Organization Agreement on Government Procurement
(WTO-AGP).
JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
VFA.facility is the only known Commercially Off the Shelf (COTS)
Capital Planning and Management Off-Premise Software Solution (CPMOSS)
that can provide the following features right out of the box with no customization. They offer:
- Built-in industry standards for Cost Estimation (RSMeans - cost
estimation database - with selectable City Cost Index), Classification
of Building Elements (Uniformat II category levels 1 to 4), and System Lifecycles (Building Owners and Managers Association).
- Built-in cost estimation tool that is dynamic, allowing for automatic
annual updates to labor and materials costs, resulting in automatic
adjustments to assets and systems replacement values, system renewal
costs, and costs for addressing all identified deficiencies.
- Automatic generation of the industry standard benchmark Facility
Condition Index (FCI).
- A Capital Funding Scenario analysis tool to project long-term costs
(5, 10, 20, 30+ years) and graphically explore the impact of different
funding strategies.
- Capability to create any number of multi-year Capital Budget
Scenarios based on organization-wide priorities and strategies
accomplished through a pair-wise analysis with no limit on the number
of budget scenarios or ranking strategies that can be created.
- The ability to support mobile data capture of building information
with a built-in workflow process for quality assurance and data
integrity.
- An Integrated IBM’s Cognos Business Intelligence reporting engine
that allows DFO to create custom dashboards and reports to summarize
and display graphically information about DFO’s portfolio.
- A dedicated, read-only dashboard view of key portfolio information
delivered to a desktop or mobile tablet, whereby DFO can search for
assets based on user-defined criteria, view summary statistics about a
select group of assets, locate assets on a map using Google Maps
technology with thematic representation (e.g. colour coded FCI
makers/pins) and drill down into key asset information or deficiencies
details.
GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)
Section 6.d of the Government Contract Regulations is being invoked in
this procurement as only one person or firm is capable of performing
the contract.
EXCLUSION AND/OR LIMITED TENDERING REASONS
Annex 4.4 article 506.12(b) of the AIT is applicable on thebasis of
limited tendering where there is an absence of competition for
technical reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists,
respectively.
Article 1016.2(b) of NAFTA is applicable on the basis of limited
tendering due to reasons where, for works of art, or for reasons
connected with the protection of patents, copyrights or other exclusive
rights, or proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable alternative or
substitute exists.
Article XV.1(b) of WTO-AGP is applicable on the basis of limited
tendering due to reasons when, for works of art or for reasons
connected with protection of exclusive rights, such as patents or
copyrights, or in the absence of competition for technical reasons, the
products or services can be supplied only by a particular supplier and
no reasonable alternative or substitute exists.
OWNERSHIP OF INTELLECTUAL PROPERTY
Ownership of any Foreground Intellectual Property arising out of the
proposed contract will vest in the Contractor.
PERIOD OF THE PROPOSED CONTRACT AND DELIVERYDATE(S)
The proposed contract is for a period of 1 year, plus 9 one-year
irrevocable options. All deliverables mentioned in the requirement will
be delivered on an ongoing basis throughout the duration of the award.
NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
VFA Canada Corporation
4211 Kingsway, Burnaby, BC
V5H 1Z6
Canada
SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to
provide the goods, services or construction services described in the
ACAN, may submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date of this
notice. The statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements. The conditions of the
developer's shrink-wrap license are not acceptable to the Crown.
This software is proprietary, and the proposed Supplier must have the
authority to negotiate the terms and conditions of the contract and the
related software licensing terms including, but not limited to;
limitation of liability, indemnification, transferability of license, termination/refund to the Crown. Documents may be submitted in either of
ficial language of Canada
INQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES
Inquiries and statements of capabilities are to be directed to:
Ivy Pui
819-956-1560
i••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
