Tendarix.ca
Trade Agreement: World Trade Organization - Agreement on
Government Procurement (WTO-AGP)
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Provision - Military Interpretation
5P110-140923/A
MacNeil, Blaine A.
Telephone No. - (902) 496-5180
Fax No. - (902) 496-5016
Advance Contract Award Notice (ACAN):
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.
Background:
Parks Canada has a requirement for the provision of military
animation and visitor services on behalf of Heritage Canada for
the Halifax Citadel National Historic Site, with an anticipated
start date of June 1, 2015. The Contractor shall provide
personnel to portray the military garrison in the Citadel (78th
Highlanders, Royal Artillery, Royal Navy and Soldier's wives)
circa 1869 and to provide visitor reception and orientation
services, collection of fees and provision of personal
interpretation in order to: 1) provide a cogent interpretative
experience supportive of other media employed in the Site to
elaborate the approved themes for the Halifax Citadel; 2)
enhance the site's profile in the community and region; 3)
contribute essential maintenance and service to the site's
interpretative program; 4) provide informational services to
visitors of the Halifax Citadel; and 5) provide reception, site
orientation, fee collection, provision of tourism information
and respond to visitor inquiries as essential services to the
site's reception and or orientation program.
Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements):
Any interested supplier must demonstrate by way of a statement
of capabilities that it meets the following requirements:
1. Must have multiple current staff who have attended and been
successfully accredited by Parks Canada's national black powder
and historic weapons training course in order to implement all
elements outlined in the Halifax Citadel N.H.S.C.'s Park
Historic Weapons Plan and the implementation of black powder
cartridge and artillery charge production and inventory service.
2. Must be able to display an in depth level of knowledge of,
and experience in, the operation of Parks Canada's point of sale
system, fee and pass entry policies, and have demonstrated
competence to Parks Canada's acceptance in proper money
handling, including refunds.
3. The ability to provide bilingual services in the full slate
of interpretation and orientation services as outlined in
Military Interpretation and Visitor Services contract to a level
which meets Parks Canada's service requirements.
4. Contractor must have expertise and experience in training
staff of approximately 55-80 persons in all aspects in portrayal
of the 78th Highland Regiment and Royal Artillery circa 1869-71
(demonstrative interpretation - foot drill, weapons
demonstrations, signal mast operations, cannon drills and
firing, fatigues, dress & deportment, sentry rotation, special
ceremonies, etc.) to a level of quality satisfactory to Parks
Canada's site management. Contractor must have capacity to adapt
training expertise and capabilities / techniques to action other
re-enactment time period requirements as requested by Parks
Canada (ex. War of 1812, World War I & II).
5. Proven ability to provide, manage, train and develop a
specialty Pipe and Drum band music element for demonstrative
interpretation of site's 78th Highland regiment program i.e.
Pipe Band concerts, solo piping and drumming, instrument
maintenance, interpretive music talks, special event and
programs support.
6. Acceptable level of expertise and experience in
interpretation and public presentation techniques with a record
demonstrating a successful guided tour training program with
implementation of such into a scheduled guided tour operation
suitable for the Halifax Citadel National Historic Site (tour
being 45 minutes). Experience and track record of applying
interpretation techniques toward other required interpretation
elements such as interpretation of period restored rooms,
demonstration presentations ( sentry change, noon gun, rifle
firing demo ), Experience in application of said techniques
toward delivery of specialty education programs and special
event themed (historical based ) interpretive products. Capacity
to apply this expertise and experience in interpretive skills to
other sites within the Halifax Defence Complex (Georges Island,
York Redoubt, prince of Wales Tower, Fort McNab). Proven ability
to provide bilingual service as part of any guided tour or
interpretive service previously identified.
7. Contractor possesses staff with sufficient training and
experience in costuming to maintain and service seamstress
repair requirements for the Halifax Citadel's costume inventory
in cooperation with site Curator. Contractor's staff possess
experience in using approaches and research techniques suitable
to Parks Canada's mandate and policies concerning period
costuming. They possess experience at providing fitting
appointment schedules and action costuming alterations.
8. Contractor can demonstrate track record and proven ability in
supporting special event requests ( communications,
travel, logistics, performance, interpretation ) They also are
able to demonstrate a track record of providing proper
management for a program operation of approximately 55 - 100
persons through proper documentation and administration of human
resources, finances, records keeping, scheduling,
communications, customer service, logistics, operational
management and supervision.
9. Contractor brings an in depth knowledge and demonstrated
ability to apply knowledge from historical research on: the
Halifax Citadel NHSC , 78th Highlanders and Royal Artillery
circa 1869, Key interpretive messages for the Halifax Citadel
N.H.S.C.'s commemorative interpretation statement, Key
interpretive messages related to the other sites that make up
the Halifax Defence complex from the complex's Commemorative
Integrity statement , and the complex's overall influences on
aspects of Halifax's, region's and country's historical
development.
10. Contractor must demonstrate capability to provide visitor
reception and orientation in both official languages with an
acceptable level of demonstrated customer service to meet the
Parks Canada requirement for Quality Visitor Experience, and to
meet all minimum measureable standards for this public service
element (VIP Survey).
This procurement is subject to the following trade agreements:
(WTO-AGP)
Justification for the Pre-Identified Supplier:
The Halifax Citadel Regimental Association (HCRA) is recommended
as the contractor to provide costumed and general interpretation
with associated support, fee collection, and reception service
and programs at the Halifax Citadel National Historic Site of
Canada. The contractor has considerable experience in delivering
these services as has been demonstrated in their fully
satisfactory past contract accomplishments.
The HCRA is incorporated as a charitable non-profit organization
under the Societies Act in July 1993, and is well suited to
provide the fee collection and reception program service
required in this contract. The HCRA has an in depth knowledge of
the Citadel's history, themes, objectives, clients, and
services. HCRA also hs knowledge of and experience with 19th
century small arms and cannons and the preparation of ammunition
specific to the site's weapons plan. The safety of the public,
staff, and artifacts is essential and the HCRA is the nly highly
trained and experienced organizational group in this field
capable of meeting the requirement. The volunteer board members
consist of various backgrounds including both former
Interpreters and Fee collection and guide operatives. Their
experience of the site, Parks Canada management and regulations,
and the interpretive program make the organization an ideal
contractor.
Government Contract Regulations
The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "only
one person is capable of performing the work."
Exclusions and/or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are
invoked under the following trade agreements:
WTO-AGP - Article XV, para 1(b) wherein it states "when, for
works of art or for reasons connected with the protection of
exclusive rights, such as patents or copyrights, or in the
absence of competition for technical reasons, the products or
services can be supplied only by a particular supplier and no
reasonable alternative or substitute exists".
NAFTA, Article 1016, para 2(b) wherein its states "where, for
works of art, or for reasons connected with the protection of
patents, copyrights or other exclusive rights, or proprietary
information or where there is an absence of competition for
technical reasons, the goods or services can be supplied only by
a particular supplier and no reasonable alternative or
substitute exists"
AIT, Article 506, para 12(b) wherein it states "where there is
an absence of competition for technical reasons and the goods or
services can be supplied only by a particular supplier and no
alternative or substitute exists".
Period of the Proposed Contract
The proposed contract is for a period of three (3) years, from
01 June 2015 to 31 May 2018.
Pre-Identified Supplier:
The pre-identified supplier is:
Halifax Citadel Regimental Association
P.O. Box 9080, St. A
Halifax, NS
B3K 5M7
Closing Date for a Submission of a Statement of Capabilities
The closing date and time for accepting statements of
capabilities is 22 May 2015 at 2:00 p.m. ADT
Inquiries and submission of Statements of Capabilities
Inquiries and statements of capabilities are to be directed to:
Blaine MacNeil (Supply Specialist)
1713 Bedford Row
Halifax, NS
B3J 3C9
Phone 902-496-5180
Fax 902-496-5016
Email b••••••••@•••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
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