Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
SOLICITATION NO. EJ196-151794/A
OVERHEAD DOORS AND DOCK LEVELERS - MAINTENANCE - GATINEAU,
QUEBEC, CANADA
Requirement
(i) To provide all inclusive, comprehensive preventive
maintenance service, including all necessary tools, services,
materials, labour and replacement or repair parts on Overhead
Doors and Dock Levelers for Public Works and Government
Services Canada (PWGSC), located at 455 Boul. de la Carrière,
Gatineau, Quebec, Canada. The services must be provided in
accordance with Statement of Work attached at Annex "A".
(ii) Mandatory Response Time
As per Annex A, Statement of Work, R.052226.032 SW 3, under 4.
Emergency Calls, items 1 and 2, it is a mandatory requirement
of the contract that:
1. The Contractor must provide twenty-four (24) hours, seven
(7) days a week emergency call back service for the duration
of the contract.
2. The Contractor must respond within thirty (30) minutes and
be on site ready to work within two (2) hours of receiving the
emergency call . All calls for emergency service must be
executed by a qualified technician named in the contract.
Period of the Contract
The period of any resulting Contract shall be for a period of
five (5) years.
Security Requirements
1. The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Designated Organization Screening (DOS), issued by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid RELIABILITY
STATUS, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of
the:
(a) Security Requirements Check List, attached at Annex B;
(b) Industrial Security Manual (Latest Edition).
Mandatory Security Clearance
It is mandatory requirement of this Request for Proposal (RFP)
that the Contractor/Offeror personnel hold
a valid security requirement of RELIABILITY STATUS as specified
in Part 7, Clause 3 "Security
Requirement" of the Request for Proposal, at the date of bid
closing, in order for your bid to be considered
responsive.
1. At the date of bid closing, the following conditions must be
met:
The Bidder must, at all times during the performance of the
Contract, hold a valid Designated Organization Screening (DOS),
as indicated in Part 7 - Resulting Contracts Clauses;
The Bidder's proposed individuals requiring access to secure
work site(s) must EACH hold the security requirement of
RELIABILITY STATUS as indicated in Part 7 - Resulting Contract
Clauses;
The Bidder's proposed individuals (technician and back-up), in
accordance with Part 3, Section 1, clause 3.1.1 Technical Bid,
requiring access to secure work site(s), must EACH hold a valid
RELIABLITY STATUS clearance, for the building: 455 Boul. de la
Carrière;
The Bidder's proposed Non Working Field Superintendent, in
accordance with Part 3, Section 3.1.2, Technical Bid; requiring
access to secure work site(s) must hold a valid RELIABLITY
STATUS clearance;
the Bidder must provide the name of all individuals who will
require access to secure work sites.
2. For additional information on security requirements,
bidders should refer to the Industrial Security Program (ISP) of
Public Works and Government Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website
Mandatory Site Visit
Due to the nature of this requirement and in order to gain
access to the site it is MANDATORY that all interested bidders,
submit the Names (legal name) and birth dates of their
representatives that will be attending the Mandatory Site Visit
to the Contracting Authority (Bushra Mirza) at facsimile (819)
956-3600 or by email b••••••••@••••••••.••.ca no later
than Wednesday, March 4, 2015.
It is MANDATORY that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for the
site visit to be held at 455 Boul. de la Carrière, Gatineau,
Quebec, Canada, at the back entrance between the parking garage
and main building, on Tuesday, March 10, 2015. The site visit
will begin at 10:00 am.
Personnel security screening is required prior to gaining
authorized access to secure worksites. Bidders must communicate
with the Contracting Authority (Bushra Mirza) no later than
Wednesday, March 4, 2015 to confirm attendance and provide the
name(s) and birth dates of the person(s) who will attend.
Bidders will be required to sign an attendance sheet. Bidders
should confirm in their bid that they have attended the site
visit. Bidders who do not attend the mandatory site visit or do
not send a representative will not be given an alternative
appointment and their bid will be declared non-responsive. Any
clarifications or changes to the bid solicitation resulting from
the site visit will be included as an amendment to the bid
solicitation. A maximium of two (2) representatives per company
will be permitted to examine the site.
Mandatory Requirements
1. Attendance at the mandatory site visit;
2. Employees' (technician and back-up technician) Experience
and Past Performance, two (2) required in accordance with
Part 3, Section 1, Technical Bid;
3. Non Working Field Superintendant's Expertise and Experience,
one (1) required in accordance with Part 3, Section 1:
Technical Bid;
4. Contractor's Experience and Past Performance in accordance
with Part 3, Section 1: Technical Bid;
5. Submission of a Firm Price/Rate in Canadian funds for all
the items listed in the RFP, Part 3, Section II,
Financial Bid;
6. Mandatory Security Clearance required at date of bid
closing, at the valid RELIABILITY STATUS level, in accordance
with Part 6, "Security Requirement".
All enquiries are to be submitted in writing to the Contracting
Authority Bushra Mirza at facsimile (819) 956-3600 or e-mail:
b••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
