Objective
The CRA’s National Recognition Program requires a national supply and delivery service for recognition products on an as and when requested basis, as part of the Long Service Awards and Award of Excellence Streams. The award items must be properly presented and packaged, and delivered within established timeframes to CRA users across Canada. Bidders must have the required range of products and sufficient capacity and distribution capabilities to deliver to any CRA location across Canada.
Stream 1 - Long Service Awards recognize the contributions of employees by marking milestones in their careers; 10, 15, 20, 25, 30, 35, 40, 45, 50, 55 and 60 years of service, and their retirement. Congratulatory letters, certificates and awards corresponding to the milestones of the Long Service Awards Program are presented to eligible employees across Canada throughout each fiscal year. There is a security requirement associated with this program.
Stream 2 - Award of Excellence is the most prestigious honour that can be granted to employees of the CRA. This award is given to individuals or teams whose work and behaviour best reflects the CRA’s mission, vision and values. Nine (9) categories of awards are identified and nomination and selection of candidates takes place for each category.
It is the CRA’s intention to award up to two (2) contracts to fulfill the requirements for each stream. The period of each contract will be for two (2) years with three (3) one (1) year options. In the event that a single Bidder is deemed to have the highest ranked responsive bid for both streams, the CRA will award one (1) contract.
CRA will include a minimum spend commitment in the contract for each stream as follows:
For the Long Service Awards, $500,000 Canadian over the entire period of the resulting contract, including any exercised option periods.
For the Award of Excellence Trophies, $5,000 Canadian over the entire period of the resulting contract, including any exercised option periods.
This requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), and the Agreement on Internal Trade (AIT).
CONTRACTOR SELECTION METHODOLOGY
The evaluation of proposals will be performed in four steps as follows:
Step 1 – Evaluation against Mandatory Criteria
Step 2 – Evaluation of Financial Proposals
Step 3 – Selection as follows:
Stream 1 Long Service Awards – Selection Methodology is Highest Combined Rating of Technical Merit and Pricing Score
Stream 2 Award of Excellence – Selecton Methodology is Mandatory Technical Criteria with Lowest Bid Evaluation Price
Step 4 – Contract Entry
The CRA reserves the right to negotiate with suppliers on any procurement.
RFP CLOSING DATE:
Bids must be received on or before June , 2018, no later than 2:00 p.m EST, at the following address:
Canada Revenue Agency
Bid Receiving Unit
Ottawa Technology Centre
Receiving Dock
875 Heron Road
Room D-95
Ottawa, ON K1A 1A2
Contracting Authority
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
Katherine Hutton
Senior Supply/Business Analyst
Canada Revenue Agency
Administration Directorate
Contracting Division
250 Albert St., 8th Floor
Ottawa, ON, K1A 0L5
E-mail: K••••••••@•••••••.••.ca
Please refer to the solicitation documents for further information and instructions regarding this opportunity.
