An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1.Definition of requirement:
The Correctional Service Canada has a requirement to provide a Four Season Missatim Ki-Si-Nah-Ma-Too-Win (Horse Teaching) Program to the federally sentenced women of the Okimaw Ohci Healing Lodge (OOHL) according to the traditional teachings of the Nekaneet First Nation.
The work will involve the following:
1.1 Objectives:
To provide a Four Season Missatim Ki-Si-Nah-Ma-Too-Win (Horse Teaching) Program to the federally sentenced women of the Okimaw Ohci Healing Lodge according to the traditional teachings of the Nekaneet First Nation. The six (6) week seasonal sessions will be delivered quarterly following the beginning of Spring, Summer, Fall and Winter.
1.2 Tasks:
- The Contractor must deliver the Horse Teaching program sessions at the start of each Season. Should circumstances beyond the Contractor’s control not
allow him to begin the session at the start of the season, he must have approval from the Project Authority to alter the timeline of the session.
- The Contractor must provide the necessary horses, equipment, transportation, care and feed required for the delivery of the horse teaching program
- It is the responsibility of the Contractor to maintain the care and feed of the horses while they are on CSC property during the duration of the program.
- The Contractor must ensure that the horses are sound, reliable and suitable for the participants of the program.
- The Contractor must supply the necessary instructor, facilitator, guest speakers, ceremonial Elders needed to facilitate each program
- The Contractor must complete the pre and post evaluation reports for each of the participants attending the program as per Annex A – Pre Program
Assessment and Annex B Post Program Assessment
- The Four Season Horse Teaching Program is 6 weeks in length. The Contractor must run the program, at a maximum of five (5) days a week between the
hours of 08:00 and 20:00. Any extra hours worked will be mutually agreed upon between the Contractor and the project authority.
- The Contractor must provide a minimum of one Horse Dance Ceremony annually, and if required any additional cultural ceremonies agreed upon by the
Contractor and Project Authority.
- The Contractor must bring any issues regarding negative behaviour, security or health of the participants to the attention of the Project Authority.
- The Contractor must provide appropriate supervision of participants within the classroom setting and the practical application of skills with the horses at
the barn area.
1.3 Expected results:
The participants will learn to come together in harmony with the Creator, within the Circle of Life, and the Spiritual Path they walk. Close contact with the horses and the development of new skills has been shown to contribute positively to their healing and personal growth. The Four Season Horse Teachings will maintain close links to participation in various Nekaneet ceremonies.
1.4 Performance standards:
The Contractor must be fully engaged as the Program Facilitator by providing input through cultural teachings, ceremony and positive role modeling.
1.5 Deliverables:
1.5.1 The Contractor must submit for each participant, the Pre-Program Assessment, Post Program Assessment and the Final Program Evaluation at the
end of each session.
- The Contractor must submit completed daily attendance reports for the participants.
- The Contractor must complete the post program evaluation addressing the areas of Overall participation, working with the horses, Impact of the Horse,
Impact of the Program and recommendation for Future Treatment upon completion of the program. The Contractor must complete reports within 10
working days of program completion.
- The Contractor must complete documents at Okimaw Ohci Healing Lodge on Correctional Service of Canada computers and network.
1.5.2 Paper consumption:
a. Should printed material be required, double-sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably
managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform all work at Okimaw Ohci Healing Lodge, Maple Creek, SK and surrounding area for the purpose of Escorted Temporary
absences as approved by the Okimaw Ohci Healing Lodge.
b. Travel
i. No travel is anticipated for performance of the work under this contract.
1.6.2 Language of Work:
The Contractor must perform all work in English.
1.6.3 Security Requirements:
1. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the
Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
2. The Contractor personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted
or approved by the CSP, PWGSC.
3. The Contractor MUST NOT remove any PROTECTED information or assets from the identified site(s), and the Contractor must ensure that its personnel
are made aware of and comply with this restriction.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
5. The Contractor must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex C.
b) Contract Security Manual (Latest Edition).
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
- The Supplier must provide proof of 3 years of experience and practical teaching of the traditional ceremonies of the horse teachings within the last 5
years prior to the ACAN closing date.
- The supplier must have delivered the Horse Program at least 8 times (6 week sessions) in the last three years prior to the ACAN closing date, and 50% of
the students enrolled in the programs must have completed it.
- Must have 6 months experience within the last 2 years prior to the ACAN closing date in using Word processing and email.
CSC has a Memorandum of Understanding with Nekaneet First Nation for the first right of refusal for services required at Okimaw Ohci Healing Lodge.
The Chief in Council for Nekaneet First Nation must approve all Suppliers.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Indigenous Business
This procurement is set-aside for an Indigenous Supplier in accordance with the government Procurement Strategy for Indigenous Business (PSIB). Therefore, only suppliers who meet the definition of an Indigenous business, as defined in the PSIB, may submit a statement of capabilities.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a limited number of suppliers available to provide programs to meet the reintegration needs of CSC Indigenous women offenders.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of 5 years, from January 1, 2024 to December 31, 2028.
11. Cost estimate of the proposed contract
The estimated value of the contract is $962,129.04.
12. Name and address of the pre-identified supplier
Name: Dale Mosquito, Four Season Missatim Ki-Si-Nah-Ma-Too-Win
Address: Nekaneet First Nation, SK
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is November 15, 2023
15. Inquiries and submission of statement of capabilities Inquiries and statement of capabilities are to be directed to:
Janet Nelson
3427 Faithfull Avenue
SASKATOON, SK S7K 8H6
Telephone: 306-659-9300
E-mail: 5••••••••@•••••••.••.ca
