Projet de prsentation et de paiement de factures par voie lectronique

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Electronic Invoice Presentment and Payment Initiative (EIPP) RFI

EN890-140430/A
Tanguay, Mike
Telephone No. - (819) 956-0545
Fax No. - (819) 953-3703

Background and Purpose of this Request for Information (RFI)

The intent of this Request for Information (RFI) is to solicit
feedback and consider industry perspectives on a draft Statement
of Work (SOW) to possibly be included in a future Request for
Proposal (RFP) for the Electronic Invoice Presentment and
Payment Initiative (EIPP). Attached to the document is the
referred to draft SOW and included in this document are
questions regarding both the draft SOW and additional sections
of the RFP that have yet to be developed.

The purpose of this RFI is to gather information concerning a
possible federal government-wide solution. It should not be
confused with any procure-to-payment solution that has been
solicited specifically for an individual federal government
department, nor any other level of government.

Service Requirements:

The Department of Public Works and Government Services Canada
(PWGSC) requires a centralized Supplier Portal service for the
reception and processing of invoices submitted to the Government
of Canada.

Should an RFP be published and a contract awarded, PWGSC
anticipates that these services will be required for a period of
five (5) years commencing from date of Contract with an
irrevocable option on the part of Canada to extend the period of
any resulting Contract by up to three (3) additional one (1)
year periods, and one (1) additional one (1) year transition
period.

The following is an overview of the services required;
additional service requirements are described in the SOW:

a. develop and maintain a Supplier Portal where Government of
Canada suppliers can upload or input invoices and credit
memos;
b. distribute those invoices and credit memos to the
departmental ERP;
c. provide suppliers with functionality to update their profile
and banking information, and manage their user accounts and
associated privileges;
d. capture supplier information, including banking information
and sending that information to the Vendor Master Database;
e. provide real-time status updates on invoices to suppliers,
including receipt of purchase orders and receipt of goods
information from departments;
f. Offer suppliers the option of receiving early payment
through dynamic discounting;
g. manage the supplier on-boarding process to the Supplier
Portal;
h. support two broad groups of ERP, Standardized and Legacy
systems;
i. provide help desk services and support for departments and
suppliers;

Refer to attached RFIndocuments and Annexes for further details.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.