relevé de pensions et de prestations d'assurance (RPPA) sous la forme de modèles dynamiques

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
Pension Benefits statement variable printing

EK235-152233/A
Werk(cw), Janet
Telephone No. - (613) 998-3968
j••••••••@••••••••.••.ca

Line1, Database

Summary : On an annual basis, Public Works and Government
Services Canada (PWGSC) in partnership with the Treasury Board
Secretariat (TBS) has a requirement to produce, print and
deliver Pension and Insurance Benefits Statements (PIBS) in two
(2) dynamic template versions (data fields that are not
applicable to members will not be printed on statement) to
approximately 288,700 active pension plan members in
approximately 250 destinations nationwide.

The period of the Contract is from date of award to October 30,
2016 inclusive.

The Contractor grants to Canada the irrevocable option to extend
the term of the Contract by up to three (3) additional one (1)
year period(s) under the same conditions.

There are security requirements associated with this
requirement. For additional information, consult Part 6 -
Security, Financial and Other Requirements, and Part 7 -
Resulting Contract Clauses. For more information on personnel
and organization security screening or security clauses, bidders
should refer to the Industrial Security Program (ISP) of Public
Works and Government Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website

As per the Integrity Provisions under section 01 of Standard
Instructions 2003, bidders must provide a list of all owners
and/or Directors and other associated information as required.
Refer to section 4.21 of the Supply Manual for additional
information on the Integrity Provisions.

The requirement is limited to Canadian goods and/or services.

Comprehensive Land Claims Agreement(s) (CLCAs) are applicable to
this procurement.

Mandatory Technical Criteria.

Bidders MUST meet all the mandatory requirements of the Request
for Proposal (RFP). No further consideration will be given to
Bidders not meeting all the mandatory criteria.
To meet the requirement described herein, the experience of the
Bidder must be work for which the Bidder was under contract to
external clients. During the evaluation no corporate experience
gained through internal clients will be accepted or reviewed. In
the case of a joint venture, the combined experience of the
parties forming the joint venture will be considered in the
evaluation of the experience of the Bidder.
Listing experience without providing any supporting data to
describe where and how such experience was obtained will result
in the experience not being included for evaluation purposes.
In the case of a joint venture, the combined experience of the
parties forming the joint venture will be considered in the
evaluation of the experience of the Bidder.

Definitions for the purposes of the mandatory technical criteria.

External client(s):means clients exterior to the Bidder's own
legal entity (or joint venture partnership) and excludes the
parent, subsidiaries or other affiliates of the Bidder.

Internal client(s):means clients within the Bidder's own legal
entity (or joint venture partnership) and includes the parent,
subsidiaries and other affiliates of the Bidder.

Records: means a unique individual or address.

Multiple: means two (2) or more.

Outputs: means printed paper products such as, but not limited
to, a letter, application form or factsheet.

Data Processing: means a minimum of 100,000 records with 81
fields per record.

Variable Printing: means a minimum of seventeen (17) variable
printed and matched pages (dynamic template).

Insertions: means insertions in addition to the variable data
printed.

Distribution: means a minimum of 250 destinations across Canada.

M.1 CORPORATE EXPERIENCE

The Bidder must demonstrate that it has been contractually bound
to a minimum of two (2) separate externalclients (outside of the
Bidder's own company) to provide services as described in the
Statement of Work. These two (2) contracts must have been
started or completed April 2015.

During the evaluation, no corporate experience gained through
internal clients will be accepted or reviewed.

Each of the two (2) contracts must demonstrate that all of the
following services (M.1.1- M.1.5) were provided under the
Contract:

M.1.1 Preparation of data sets of a minimum 100,000 records
annually for:

i. Variable Printing: consisting of multiple outputs with each
output requiring the merging of static and variable information;
ii. Mailing: including address accuracy verification and
correction.

M.1.2 Printing (Static) and Variable printing

i. Printing of multiple outputs of varying sizes and various
paper types and with each output requiring printing of variable
information

M.1.3 Preparation for mailing

i. matching and insertion of multiple variable items in
envelopes or packages.
ii. insertion of additional inserts.

M.1.4 Distribution and Shipping

i. Preparation for distribution and shipping to multiple
destinations across Canada;
M.1.5 Storage of material

i. Storage of material produced or supplied in advance of the
printing and distribution activities.
Response Format

For EACH of the two (2) described contracts, the Bidder must
provide the following information:

a The number of records prepared and processed annually;
b A description of the work to demonstrate the contract
requirements as specified to meet M.1.1.i, M1.1.ii, M.1.2.i,
M.1.3.i, M.1.3.ii, M.1.3.iii, M.1.4.i and M.1.5.i;
c A description of the services provided to the Client to
demonstrate each of the elements as specified to meet M.1.1.i,
M1.1.ii, M.1.2.i, M.1.3.i, M.1.3.ii, M.1.3.iii, M.1.4.i and
M.1.5.i;
d The contract start date or end date (example: March 2012 or
April 10, 2013 or March 2012 to present);
e Any activities undertaken by sub-contractors and/or joint
venture partners;
f The Contract title or reference number;
g Client information for the contract including the client name
(example: contact name or name of organization).

M.2 PROJECT MANAGER

The Bidder must identify an individual, and their role in the
company, who will act as the Project Manager and single point of
contact assigned to this contract to manage the implementation
and on-going provision of the required services during the
period of the Contract.

This designated Project Manager must have recently (since April
2010) worked as the Project Manager for a contract requiring all
of the following (M.2.1- M.2.5):

M.2.1 Preparation of data sets of a minimum 100,000 records
annually for:

i. Printing: consisting of multiple outputs with each output
requiring the merging of static and variable information;
ii. Mailing: including address accuracy verification and
correction.

M.2.2 Printing (Static) and Variable printing

i. Printing of multiple outputs of varying sizes and various
paper types and with each output requiring printing of variable
information.

M.2.3 Preparation for mailing

i. matching and insertion of multiple variable items in
envelopes or packages.
ii. insertion of additional inserts.
M.2.4 Distribution and Shipping

i. Preparation for distribution and shipping to multiple
destinations across Canada;
M.2.5 Storage of material

i. Storage of material produced or supplied in advance of the
printing and distribution activities.
Response Format

The Bidder must provide the following information:

a. The name and contact information of the Project Manager;
b. The role of the Project Manager for the Contract;
c. The number of records prepared and processed annually;
d. A description of the of the work to demonstrate the contract
requirements as specified to meet M.2.1.i, M.2.1.ii, M.2.2.i,
M.2.3.i, M.2.3.ii, M.2.3.iii, M.2.4.i and M.2.5.i;
e. A description of the services provided to the Client to
demonstrate each of the elements as specified to meet .2.1.i,
M.2.1.ii, M.2.2.i, M.2.3.i, M.2.3.ii, M.2.3.iii, M.2.4.i and
M.2.5.i;
f. The contract start date or end date (example: March 2012 or
April 10, 2013 or March 2012 to present);
g. The Contract title or reference number;
h. Client information for the contract including the client name
(example: contact name or name of organization).

M.3 BUSINESS CONTINUITY PLAN

The Bidder must provide a Business Continuity Plan (BCP)
detailing how it will maintain the supply of paper and
envelopes, data processing, printing and variable printing,
sorting and secure distribution, storage of stock between mail
outs, handling of returned mail during events that would
negatively impact the Bidder's normal operations.

The BCP must provide details to describe how the Bidder will
maintain the supply of products and services as specified in the
Annex A - Statement of Work to meet the Pension and Insurance
Benefits Statements requirements for EACH of the following
activities (M.3.a - M.3.g):

M.3.a The supply of the required paper and envelopes for
production;
M.3.b The data processing part of the work;
M.3.c The printing and variable printing parts of the work;
M.3.d The insertion (letters and inserts) and mail matching
parts of the work;
M.3.e Insertion, sorting, and secure distribution;
M.3.f The storage of stock between mailouts;
M.3.g The secure handling, processing and storing of
Protected B information.

M.4 QUALITY ASSURANCE

The Bidder must provide a description that demonstrates how the
Bidder will maintain the quality of products and services as
specified in the Annex A - Statement of Work to meet Pension and
Insurance Benefits Statements requirements for EACH of the
following activities (M.4.a - M.4.g):

M.4.a The supply of the required paper and envelopes for
production;
M.4.b Data processing and use of templates;
M.4.c Printing and variable printing;
M.4.d Insertion and mail matching;
M.4.e Insertion, sorting, and secure distribution;
M.4.f The storage of stock;
M.4.g The secure handling, processing and storing of
protected B information;

Bidders MUST meet all the mandatory requirements of the RFP. No
further consideration will be given to Bidders not meeting all
the mandatory criteria.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.